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Fire Districts Association of California

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Fire Districts Association of California Fire District Trends and Issues Certificate of Achievement Program Module 4 – PowerPoint PPT presentation

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Title: Fire Districts Association of California


1
Fire Districts Association of California
  • Fire District Trends and Issues
  • Certificate of Achievement Program
  • Module 4

2
Issues Facing Fire Districts
  • What Are They?

List the Top 10 Issues Facing Fire Protection
Districts in California.
3
Mikes Top 10
  1. Firefighter Safety
  2. Changing public expectations
  3. Increasing service demands/standards of cover
  4. Funding and Prop 13
  5. Mergers consolidation
  • Generational changes and workforce expectations
  • Personnel, relationships, egos
  • Politics, elections and ethics
  • Technology and equipment
  • Transition from volunteer to career

4
1. Firefighter Safety
  • Health and wellness
  • Experience of the workforce
  • Training
  • Lessons learned
  • Variety of operations
  • Organizational impact of serious firefighter
    injury or death

5
2. Public Expectations
  • Bigger, better, faster
  • Write a check mentality
  • Somebody else to figure out whats needed when I
    call 911 (until we ask for )
  • Bedroom community residents
  • All things to all people

6
3. Increasing Service Demands
  • Evolving services
  • Fire protection Structural, wildland and all
    other
  • Emergency medical services ALS, BLS, Transport
  • Haz Mat Terrorism, regulation
  • Rescue Auto extrication, technical rescue
  • Non emergency services/Non traditional
  • Flu, bio hazard
  • Fire protection planning, prevention

7
4. Funding and Prop 13
  • Formulas locked by law
  • Some unable to keep up with demand
  • Inequities between public agencies

8
Fiduciary Responsibility
  • Audits and GASB 34
  • Requires depreciation of assets
  • Management discussion in financials
  • Format
  • Inventory and fixed assets accountability

9
GASB 45
  • Other Post Employment Benefits (OPEB)
  • Actuary every two years
  • Based on size of budget for implementation date
  • Required to book liability of financial
    statement

10
Board Oversight
  • Pass a budget
  • Staff spending authority based on budget
  • Staff authority not to exceed 50,000 (or less
    based on district policy)
  • Approve bills at board meeting (pre and post
    approvals)
  • Routine review of bills and statements

11
Financial Planning
  • Revenue and expenditure projections
  • Estimate tax/revenue growth using trends
  • Determine acceptable reserves based on budget
    levels
  • Ratio of revenues to expenditures
  • Salaries and benefits
  • Services and supplies
  • Capital expenditures
  • Debt payments

12
Capital Expenditure Planning
  • Equipment replacement schedule
  • Disposal of surplus assets
  • Facility additions/replacements
  • Fire Stations
  • Training Facilities
  • Administration
  • Maintenance

13
Sample Equipment Replacement
ID Kind Type Manuf. Model Model Year Miles Assignment Reserve Replace
E 1 Engine 1 Pierce Pierce Saber 1996 61897 Sta. 1Type 1 Lead 2004/2005 2016/2017
E 2 Engine 1 FMC/Van Pelt FMC/Van Pelt Hahn 1986 82569 Sta. 1 Reserve Current 2004/2005
E 3 Engine 2 E One Ford Ford 1988 101583 est Sta. 3 Type 2 Lead   2005/2006
E 4 Engine 1 Pierce Saber Saber 2000 40670 Sta. 2 Type 1 Lead 2009/2010 2019/2020
E 5 Engine 3 KME International International 1991 31226 Sta. 3 Type 3 Lead 2006/2007 2011/2012
WT 1 Water Tender 1 Pierce International International 2002 4492 Sta. 3, Specialty NA 2017/2018
U 1 4X4 Pickup NA GMC Pickup Pickup 1995 50694 Station 2 Utility NA 2010/2011
U 2 Haz Mat 1 Paoletti GMC GMC 1990 6357 Station 1 Specialty NA 2010/2011
T 1 Truck 2 Van Pelt Duplex Duplex 1980 15544 Station 1 Truck NA Not Rec.
C 1 4x4 NA Chevrolet Tahoe Tahoe 1999 43415 Chief 1 NA 2009/2010
C 2 4X4 NA Ford Expedition Expedition 2000 19288 Chief 2 NA 2010/2011
C 3 4X4 NA Chevrolet Tahoe Tahoe 2002 19331 Chief 3 NA 2012/2013
BC 1 4X4 NA Chevrolet Pickup Pickup 1998 63544 Battalion Chief 1 NA 2008/2009
P 1 Sedan NA Ford 'Crown Vic 'Crown Vic 1991 69000 Prevention 1 NA 2006/2007
14
Fiscal Controls
  • Audits
  • Inventory spot inspection
  • Report reconciliation District and County
  • Identification of vulnerable areas
  • Open reporting of wrong doing

15
Alternative Revenues
  • Benefit Assessments
  • Fees
  • Special Tax
  • 2/3 voter approval
  • Grants
  • FIRE Act
  • Homeland Security
  • Office of Traffic Safety
  • No Magic Bullet

16
Workers Compensation Costs
  • Little legislative relief for public safety
  • Impact of 9/11/2001
  • Difficult to project
  • Importance of safety and risk management

17
Impact of Retirement Costs
  • Defined benefits vs. Defined contributions
  • Trends in benefit levels
  • Lack of rate stability for Districts
  • Overall cost

18
Health Benefit Costs
  • Substantial increases in recent years
  • Benefit levels
  • Trends
  • FDAC EBA health care program

19
  • BREAK

20
5. Mergers/Consolidation
  • The million dollar question is
  • How will consolidation be beneficial to the
    citizens of the District?
  • Or
  • Why are we doing this?

21
Considerations
  • Governance
  • Staff organization
  • Labor
  • Finance
  • Facilities and equipment

22
Process Options
  • Consultant report
  • Committee
  • Top Down implementation

23
Must be able to articulate pros and cons.
24
Consolidation Risks
  • Loss of Local Control
  • Subsidy from one agency to another
  • Fear of
  • Lost board positions
  • Change
  • Loss of pay/benefits (or Y rating)
  • Loss of organizational history
  • May not be as close to local community

25
Consolidation Risks
  • Time invested and it doesnt come together
  • Potential for damaged relationships/hard feelings

26
Consolidation Potential Benefits
  • Seamless operations
  • Consistent level of service throughout
    consolidated district
  • Reduced/streamlined administration (divert to
    line functions)

27
Consolidation Potential Benefits
  • Consistent equipment standards
  • Hiring standards/process streamlined
  • Consistent training standards
  • Depth of resources increased
  • Reserve equipment

28
Consolidation Potential Benefits
  • Specialty resources/programs widely available
  • Cost avoidance apparatus, staff, stations,
    administration
  • Deeper awareness of each agencys capabilities
    through study/cooperation

29
Influencing factors
  • FINANCE
  • Labor unions
  • Political will
  • Geographic limitations
  • Contiguous boundaries
  • Cost/ability to align labor agreements
  • Staff retirements and timing

30
Influencing Factors
  • Culture and values of each organization
  • LAFCO
  • Outside political pressure
  • Dispatch services
  • Requires strong leadership

31
Once Formed
  • Ownership issues
  • Disparate views from old regimes
  • Finances
  • Time to find new organizational identity
  • Work to develop processes/documents
  • Alignment of policies, procedures, labor
    agreements

32
Governance Options
  • Consolidated fire protection district
  • Joint powers authority
  • Contract for service (CDF Contract)

33
Situations that shout Watch Out
  • Widely disparate
  • Finances
  • Operations
  • Labor agreements
  • Levels of service

34
Situations that shout Watch Out
  • Lack of support from
  • Governing bodies
  • Chiefs (administrative staff)
  • Labor unions
  • Volunteers
  • Allied agencies
  • Key community members

35
Situations that shout Watch Out
  • Inability to articulate beneficial facts about
    consolidating.

36
Consolidation Resources
  • IAFC Fire Department Consolidation, The
    end..or the Beginning
  • Other agency experiences
  • Consulting firms

37
6. Generational Changes
  • Entry level now versus 30 years ago
  • Technical society
  • Education improvements
  • Evolving expectations
  • Broader mission
  • Volunteerism

38
7. Personnel
  • If it werent for people,
  • this job would be easy.

39
Personnel
  • Relationship between the board, the chief, the
    firefighters and the staff
  • Divisive personnel issues
  • Embattled board/chief
  • Individual board member agendas

40
8. Politics, Elections, Ethics
  • Controversial board election
  • Conflict of interest violations
  • Varying views on issues

41
9. Technology and Equipment
  • Sophisticated (and expensive) equipment for
    operations
  • Apparatus (engines, trucks, specialty equipment)
  • Monitoring
  • EMS, Para medicine
  • Rescue equipment
  • Computer technology
  • Radios P25 compliance, narrow banding
  • Other communications

42
Communication Tools
  • Web sites
  • Televised board meetings
  • Email
  • Newsletter
  • Newspaper guest editorials
  • Town Hall meetings
  • Other?

43
Web Site
  • Use care in design
  • Thing about what the purpose and message is you
    want to deliver
  • Once you start, keep it up to date
  • Policy on links

44
Televised Board Meetings
  • Community TV access in many areas, part of cable
    franchise
  • Colleges, council chambers, county buildings,
    schools, for access
  • Develop policies before starting on camera angles
    and protocols
  • Be aware of change in dynamics

45
Email Messages
  • Instant communications tool to a large number of
    people
  • Be careful of potential for Brown Act violations

46
Newsletter
  • Direct mailer effective for targeting general
    information to citizens
  • Mailer list Confirm accuracy
  • Use care in editing
  • Can be expensive

47
10. Volunteer Transition
  • Cost gap widening for personnel
  • Safety and response standards
  • Public demands for service
  • Funding

48
FDAC Legislative Advocacy
  • Joint Legislative Task Force with the California
    Fire Chiefs Association
  • Paid lobbyist Ralph Heim
  • Task Force monitors legislation and takes
    appropriate positions
  • Email/fax communication
  • Very active on Prop 1A
  • Current issues

49
Associations
  • Fire Districts Association of California
  • California Fire Chiefs Association
  • League of Cities, Fire Chiefs Department
  • California State Firefighters Association
  • California Professional Firefighters

50
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