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Practical aspects of Twinning: from project proposal until implementation phase. Tallinn, 22 January 2013 Heidi Lempinen, Ministry for Foreign Affairs of Finland

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Title: Practical aspects of Twinning: from project proposal until implementation phase. Tallinn, 22 January 2013 Heidi Lempinen, Ministry for Foreign Affairs of Finland


1
Practical aspects of Twinning from project
proposal until implementation phase. Tallinn,
22 January 2013 Heidi Lempinen, Ministry for
Foreign Affairs of Finland
  • Best practises and lessons learned from the
    Finnish perspective

2
Statistics of the year 2012
  • Finland submitted 16 proposals of which 7 was
    awarded to Finland (value 8 000 000 euros)
  • One project pending Capacity Building of the
    Academy of the Ministry of Finance of Georgia
    GE12/ENPPCA/FI/16
  • 18 months / 880 000 eur. dl. 26.11.2012
  • HAUS Finnish Institute of Public Management, the
    Ministry of Finance
  • Junior Partner Estonia Center for Public
    Service Training and Development
  • Finland has 15 ongoing projects
  • One joint project with Estonia Improved
    education in the Public Safety and security
    sectors KS 09 IB JH 01, 1 500 000/ 24 months
  • Selected 22.4.2011
  • The Ministry of the Interior, The National Police
    College of Finland
  • Estonian Academy of Security Sciences

3
Why institutions should participate in Twinning?
  • To create networks and contacts, especially with
    future EU member states
  • To enhance the international profile of
    institutions
  • To increase productivity, effectiveness and
    know-how of personnel
  • To develop the staff and enhance job rotation
  • To test own activities and models in a different
    culture and to be able to productivise own
    activities
  • To create basis for commercial cooperation in a
    larger sense
  • To show participation and responsibility in EU
    work

4
Different possibilities for participating in
Twinning
  • To implement a project individually with one MS
  • To form a consortium as a leading partner and
    take junior partners from other MSs
  • To participate in a consortium led by another MS
    as a junior partner
  • To participate as an individual expert the
    institution is not involved

5
Finlands projects by sector
6
Evaluation conducted about the effects of
Twinning in Finnish Public Administration
  • Finland has been active since the beginning in
    1998 over 15 years of Twinning
  • Finland has implemented over 150 projects
  • A total of 20 people with experience in Twinning
    projects were interviewed and a survey (111
    replies) was carried out with Finnish actors in
    Twinning
  • To measure the effectiveness of Twinning in
    Finnish admistration

7
Main results of the evaluation 1
  • Twinning projects have turned out to be a useful
    and effective tool in implementing the
    enlargement and neighbourhood policies.
  • Particular strength of Twinning has been its
    method of EU member state civil servants working
    in peer support of the colleagues in the
    beneficiary
  • The connections to colleagues in the
    beneficiarys civil service remained after the
    end of the project.
  • Twinning offers an excellent tool for exporting
    Finnish administrative expertise and for sharing
    best practices.

8
Main results of the evaluation 2
  • Influencing future EU member states and their
    legislation has been extremely important
  • An opportunity to create contacts between
    administrations and created networks for future
    co-operation within the EU.
  • Inspire and activate the participating civil
    servants.
  • The civil servants have inspired in
    institution-building and gathered new energy and
    innovations to both their personal work and for
    the use of their organisation as a whole.
  • The most successful projects have brought good
    reputation for the organisation, which in turn
    has brought new projects and increased their
    future opportunities.

9
Main reason for the experts to participate in
Twinning activities
Personal development
10
Some ideas for development of Twinning in Finland
  • The level of participation in Twinning amongst
    Finnish ministries and agencies varies greatly.
  • The most active agencies have absorbed Twinning
    as a part of their strategy and programmes for
    international relations as well as personal
    development plans.
  • The need for a state-level policy on Twinning to
    increase its effectiveness and uniformity between
    sectors (e.g. At the level of the Cabinet
    Committee on European Union Affairs).
  • It is wished that different sectors of
    administration would harmonise their practices
    and that the leadership of the administration
    committed to the projects.
  • To raise awareness so that even more agencies
    participated in Twinning

11
Best practices 1
  • Same rules for players in the field National
    Recommendation for applying the Twinning Manual
    with regard to Project management and
    implementation (Menettelytapaohje).
  • Do it together a strategic partner might be a
    decisive reason for to be chosen.
  • Praise your expertise and be creative!
  • Training as usual - Train your proposal writers
    and train your presenters before they leave for
    Twinning Selection Meeting.
  • Flexibility.
  • Not everything goes as planned be prepared for
    and try to estimate possible challenges and risks
    beforehand as well as delays in the
    implementation of the workplan.

12
Best practices 2
  • Be aware of cultural differences
  • Use check-lists in different phases
  • Twinning contract be careful what you promise
    and commit to execute drafting the contract
    should be a joint exercise
  • Keep a timelog when drafting the contact to
    secure the reimbursement of the preparatory
    costs.
  • In a Consortium it is recommended that a Inter
    Consortium Agreement is drafted and agreed on
    financial issues, decision-making and
    communication
  • Use TAIEX to create networks and to identify
    Twinning projects

13
Best practices 3 (NCP)
  • Early warning follow the pipeline and the
    National Programmes and Action Plans of the
    beneficiaries.
  • Be alert of potential RTA candidates
  • Channel information effectively and raise
    awareness of Twinning and TAIEX at the national
    level.
  • Feedback needed to develop the activities.
    Feedback discussions are held after every
    completed Twinning project by Finland.
  • Participate in the kick-off and final seminars
    brings more concrete awareness of the projects
  • The network is wide and advice is always
    available especially the Twinning team in the
    Commission! Plus Embassies, EC Delegations, CFCD
    and PAO and other NCPs.

14
National Recommendation
  • Published in 2006 in cooperation with the Budget
    Department and Tax Department of the Ministry of
    Finance, Tax Administration, Office for the
    Government as Employer, Department of Justice and
    Department of Europe of the MFA
  • Includes background information about Twinning in
    general and the Twinning principles
  • The recommendation is based on the Twinning
    manual

15
Main guidelines for participation
  • Twinning Manual and Twinning Contract are the
    guidelines for the management and implementation
    of the projects
  • Public bodies must apply their own national
    regulations
  • It is recommeded that Twinning would be included
    in the strategical plans of the institutions
  • Task as an expert in a project should not affect
    the terms and conditions of the employment
  • An expert should also have an order for an
    official journey in order to have a valid
    accident insurance during the mission
  • A compensation will be paid both to the expert
    and the Institution according to the Twinning
    manual
  • Taxation Income Tax Act, Article 76 paragraph
    4 states that the reimbursement paid by the
    European Commission for expert duties performed
    regarding EU Enlargement and Neighbourhood policy
    activities related to insitutional development
    is not taxable income
  • A consortium of member states an
    intra-consortium agreement is recommended

16
Twinning NCP Finland
  • Counsellor, National Twinning Coordinator
    Eija-Leena Linkola
  • Mobile 040 734 6927
  • Twinning Expert and TAIEX coordinator Heidi
    Lempinen
  • Mobile 040 350 9492
  • Information Services Tuula Piirainen
  • Mobile 040 158 5484
  • twinning_at_formin.fi
  • www.formin.fi/twinning

17
Thank you for your Attention!
18
2014 Development Cooperation Instrument
  • Central Asian countries available for Twinning
    from 2014
  • Five countries Turkmenistan, Kazakstan,
    Kyrgyzstan, Uzbekistan, Tajikistan
  • Finland has already good relations to Kazakstan
  • Embassy in Astana since 2009
  • The most important Trade Partner in CA
  • Also the Trade Promotion organisation Finpro is
    in Almaty
  • Embassy of Kazakstan also accredited to Kyrgystan
  • Other Countries represented by Roving Ambassador
    from Helsinki
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