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ADVANCED MICROSOFT POWERPOINT Lesson 9

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ADVANCED MICROSOFT POWERPOINT Lesson 9 Importing and Exporting Information Microsoft Office 2003: Advanced – PowerPoint PPT presentation

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Title: ADVANCED MICROSOFT POWERPOINT Lesson 9


1
ADVANCED MICROSOFT POWERPOINT Lesson 9
Importing and Exporting Information
  • Microsoft Office 2003
  • Advanced

2
Objectives
  • Create slides from a Word outline.
  • Import slides into a presentation from another
    presentation.
  • Share data among the Office 2003 applications.

3
Objectives (cont.)
  • Export an outline to Word.
  • Send PowerPoint presentations to others.
  • Specify output options.

4
Terms Used in This Lesson
  • Destination application The application in which
    you paste, embed, or link an object.
  • Source application The application in which an
    object is created.

5
Creating Slides from an Outline
  • One of the easiest ways to import information
    into PowerPoint is to create slides from an
    outline.
  • There are several ways to do this
  • In PowerPoint, use the Open command to locate and
    open an outline created in another application.
  • In PowerPoint, use the Slides from Outline
    command to locate and open an outline.
  • In Word, with an outline open, open the File
    menu, point to Send To, and click Microsoft
    Office PowerPoint.

6
Creating Slides from an Outline (cont.)
All slides created from an outline use the Title
and Text layout
You can apply the proper Title Slide layout and
select a design
7
Importing Slides from Another Presentation
  • To save time, use slides already created for one
    presentation in other presentations.
  • To import slides from one presentation to
    another, use
  • Copy and Paste.
  • The Slides from Files command.

8
Importing Slides from Another Presentation (cont.)
The Slides from Files command opens the Slide
Finder, where you can display slides from any
presentation
9
Sharing Data Among Office 2003 Applications
  • Share information among Office 2003 applications
    by
  • Copying
  • Embedding
  • Linking

10
Sharing Data Among Office 2003 Applications
(cont.)
  • When choosing an integration option
  • Use Copy and Paste to edit the data in the
    destination application or if the source
    application does not support linking and
    embedding.
  • Use embedding to edit the source data from the
    destination application.
  • Use linking to maintain a relationship between
    data in the source and destination applications
    or if space for the destination document is
    limited.

11
Sharing Data Among Office 2003 Applications
(cont.)
  • You cannot link or embed data from an Access
    object.
  • Use the Copy and Paste option to insert Access
    table data on a slide.

Access table data runs together when pasted on a
slide set tabs to improve the appearance of the
data
12
Sharing Data Among Office 2003 Applications
(cont.)
  • You can embed or link an Excel worksheet or chart
    to a slide.
  • Use the Paste Special dialog box to embed or link
    Excel data.

Use Paste to embed and Paste link to link the
Excel object
13
Sharing Data Among Office 2003 Applications
(cont.)
  • Use a slide as an illustration in other Office
    2003 documents to add information and visual
    interest.
  • Copy the slide in Slide Sorter view, then switch
    to the destination document and click Paste.
  • Link the slide if desired by using Paste link in
    the Paste Special dialog box.

14
Sharing Data Among Office 2003 Applications
(cont.)
  • Use the Send To Microsoft Office Word dialog box
    to export slide data.
  • Paste or link slides in four different layouts or
    export the outline only.
  • Slides pasted or linked to a Word document
    display in a table.

15
Sending PowerPoint Presentations to Others
  • You have two options for sending a presentation
    via e-mail
  • Mail Recipient (for Review)
  • Mail Recipient (as Attachment)
  • Both options open a new message with the
    presentation already attached.

16
Sending PowerPoint Presentations to Others (cont.)
Both e-mail options attach the presentation file
If you use Mail Recipient (for Review), this text
is added automatically to the message
17
Sending PowerPoint Presentations to Others (cont.)
  • When you send a presentation to others, you may
    want to protect it using a password or digital
    signature.
  • You can find these security features in the
    Options dialog box.

18
Changing Output Options
  • Change the layout of a presentation by using a
    number of standard slide sizes or by creating a
    custom height and width.
  • Save slides as graphic objects using a graphics
    format such as GIF, JPEG, Windows Metafile, or
    TIFF.
  • Graphics created in this fashion are available
    for use as pictures in other applications or on
    Web pages.

19
Changing Output Options (cont.)
Choose the output option from this list
Width and height vary depending on the output
option
20
Summary
  • You can easily create presentations from outlines
    you have already prepared in a word processing
    program, such as Word.
  • There are many ways to share data between the
    major Office 2003 applications. Sharing
    information can take the form of copying,
    linking, or embedding data.

21
Summary (cont.)
  • PowerPoint has specific options for sending data
    to Word and to e-mail clients. Use PowerPoint
    security features, such as passwords, to maintain
    file integrity.
  • By default, slides are sized for an on-screen
    presentation. You can change the width and height
    of slides in the Page Setup dialog box.

22
Homework PowerPoint Lesson 9
  • Page 114 115
  • Review Questions
  • True/False
  • Written Questions
  • Page 115 116
  • Project 9-1
  • Project 9-2
  • Project 9-3
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