Job%20Order - PowerPoint PPT Presentation

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Job%20Order

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Job Order Contracting Process Bob Bourg, Claims & Disputes Manager Marlene Anglemyer, Cost Engineer REVIEW OF THE JOC PROCESS GUIDE Scope descriptions and mature ... – PowerPoint PPT presentation

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Title: Job%20Order


1
  • Job Order
  • Contracting Process
  • Bob Bourg, Claims Disputes Manager
  • Marlene Anglemyer, Cost Engineer

2
The Job Order Contracts (JOC) Process Guide
  • Review of the JoC
  • Process Guide
  • Scope descriptions and mature scope definition
  • Review process (whose hands touch it when)
  • Validation and verification methods
  • JOC checklist
  • Signature procedures
  • Audit yardsticks

3
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4
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5
  • JOC Contractor signs
  • DES PM signs
  • Client signs for funding
  • DES Cost Engineer signs
  • APM signs
  • DES Contracts executes Work Order

6
Verifying and Validating Scope
  • A. Ensure supporting documentation provided by
    the JOC Contractor and is attached to Work Order
    (WO)
  • Supporting documentation includes narrative
    outline of work to be performed
  • photos, sketches, dimensions, drawings
  • shop drawings/submittals (when required)
  • proper quantities, units, items , hours on the
    Work Order
  • including JOC Checklist in the Work Order package
  • Written narrative by PM identifying steps taken
    to validate work
  • B. Validation of WO Package
  • correct coefficient and city cost index and,
    accurate WSST
  • WO columns totaled correctly
  • logical order to WO Spreadsheet
  • reasonableness of items included

7
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8
Pricing Guidelines
  • Price determined using RS Means Pricing Guides
  • Class determined using Means Cost Book (CSI
    specification)
  • Unique items not found in the RS Means book
    itemized on Work Order
  • Include invoices, subcontractor quotes, emails,
    data information-use good judgment when using
    this method of pricing and be clear and explicit
  • Coefficients includes
  • Overhead/Profit, safety, QC, administrative
    costs, PM costs, bond
  • Limits of JOC
  • Projects 350,000 and less in value

9
Roles and Responsibilities DES Project Manager
  • Preliminary meeting with Client to discuss
    scope/schedule/budget
  • 300,000 PM to assure APM signature prior to
    PWR
  • Meet with JOC Contractor to discuss
    scope/schedule/budget
  • JOC Contractor/PM/Client on-site meeting
    determine scopes
  • Assist JOC in drafting Work Order (WO)
    Spreadsheet
  • Review, evaluate and verify all cost and scope
    elements of JOCs Work Order including
    quantifying
  • Ensure all signatures are on Work Order
  • Ensure Work Order Number is on WO
  • Confirm correct City Cost Index and Coefficient
    on WO
  • Confirm WSST is correct and for correct city
  • Ensure JOC Checklist is attached
  • Ensure all names/contact information is on the
    Work Order
  • Ensure all backup is attached and in logical
    order
  • Present complete package to Cost Engineer for
    review
  • Be available and familiar with the WO if the Cost
    Engineer has questions

10
Roles and Responsibilities Client
  • Review preliminary scope/schedule and budget with
    DES PM and discuss appropriateness of JOC vs.
    Competitive Bid
  • Submit Public Work Request (PWR) to DES
  • Meet with PM and JOC Contractor to discuss the
    comprehensive scope of work, schedule and unique
    characteristics of project
  • If A/E is deemed necessary, meet with A/E, PM and
    JOC Contractor
  • Review the proposed Work Order and approve scope
    and design
  • Sign Work Order
  • Final Acceptance signatures upon completion

11
Signatures
  • JOC signature indicates Work Order is valid
    lump-sum fixed price proposal.
  • Client Funding signature indicates funding has
    been approved for this Work Oder and is
    available.
  • DES PM signature indicates review, agreement and
    approval of the cost, scope of work, schedule and
    mutual agreement by all parties.
  • Cost Engineer signature indicates comprehensive
    review of Work Order and all costs, quantities
    and scopes are reasonable, and Work Order is
    complete and ready for Assistant Program
    Managers signature.

12
Principles of effective JOC review
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