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Thank you for coming

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Title: Welcome Author: Al Kalter Last modified by: Wylie, Alan D Created Date: 6/27/2004 11:49:13 PM Document presentation format: On-screen Show (4:3) – PowerPoint PPT presentation

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Title: Thank you for coming


1
Welcome
Orientation Program for Host Families and Club
Volunteers
  • Thank you for coming

2
Congratulations!
Orientation Program for Host Families and Club
Youth Exchange Officers
  • Youre Expecting a New Arrival

3
Orientation Agenda
  • What is Rotary and its purpose?
  • Who are Rotary exchange students?
  • Expectations families, students, clubs
  • Arrival and settling in
  • Student transition throughout year
  • Insurance, Finances, Travel, School
  • Rotary involvement Support system
  • Activities and calendar
  • End of the year
  • Other topics
  • Student Protection Policy (video)

4
What is Rotary International?
  • Worlds oldest and most international service
    organization
  • 1¼ million Rotarians, in 170 countries
  • Celebrated 100th anniversary in 2005
  • 32,000 clubs, in 520 districts
  • Rotary Motto Service Above Self
  • The Four Way Test
  • Is it the TRUTH?
  • Is it FAIR to all concerned?
  • Will it build GOOD WILL and better friendships?
  • Will it be BENEFICIAL to all concerned?
  • The Rotary Foundation
  • Polio Plus
  • Nicaragua

5
What is Rotary District 5890?
  • In Houston area, Rotary is District 5890
  • 10 counties
  • Austin, Brazoria, Chambers, Colorado, Harris,
    Matagorda, Washington, Wharton, Fort Bend,
    Montgomery
  • From Weimer to Brenham, to Tomball, to Kingwood,
    to Clear Lake, to Lake Jackson, to El Campo
  • 60 Rotary Clubs
  • Approximately 1,700 Rotarians

6
District Leadership
  • Co-Youth Exchange Officers
  • Tony Sortino
  • sortino_at_cdstexas.com
  • 281-370-5162 (home)
  • 281-351-4040 (work)
  • 832-723-1302 (cell)
  • Mindi Snyder
  • mindis_at_ci.rosenberg.tx.us (until Sept 1)
  • msnyder_at_ci.el-campo.tx.us (after Sept 1)
  • 979-543-1822 (home)
  • 832-595-3369 (work until Sept 1)
  • 979-541-5000 (work after Sept 1)

7
District Leadership
  • Youth Protection Officer
  • Ted Turk
  • tedmturk_at_sbcglobal.net
  • 713-957-9888 (home)
  • 713-821-9335 (work)
  • 713-305-3026 (Cell)

8
District Leadership
  • District Insurance Officer
  • Carl Luckenbach
  • cluckenbach_at_sbcglobal.net
  • 281-257-8564 (home)
  • 281-651-0002 (work)
  • 281-796-8151 (cell)

9
District Leadership
  • District Compliance Officer Anais Watsky
  • Please send compliance paperwork and information
    to Beverly Galinski !!!
  • 281-937-0298 (home)
  • 713-542-6704 (cell)
  • beverlygalinski_at_yahoo.com
  • 7403 Orchard Hills Lane
  • Sugar Land, Tx 77479

10
Purpose of Long Term RYE Program
  • Promote Rotarys goal of world peace and
    understanding, one person, one exchange at a time

11
Background Information
  • District-to-district program
  • 8,000 exchange students per year
  • Open to children of Rotarians and non-Rotarians
    alike
  • Operated completely by volunteer Rotarians as
    part of Rotarys commitment to international and
    community service
  • In compliance with certification reqments of RI
    and US Department of State

12
Who are Our Inbound Exchange Students?
  • Outstanding young people
  • Age 16-18½ upon arrival
  • Carefully selected and well prepared
  • Most speak English well
  • Anxious and excited to
  • Learn our language
  • Discover American culture
  • Represent their countries
  • Become part of your family

13
Expectations of Club YEO
  • Ensure YE committee for club
  • Ensure club compliance with district
  • Forms required on district web site
  • Provide counselor
  • Lead effort to find host families
  • Report changes of address to district

14
Expectations of Counselor
  • Club representative for student and host families
  • Beginning tasks
  • Save important papers
  • Return airline ticket
  • Passport, Visa, DS 2019 form, I94
  • Retain emergency fund (400)
  • Register student at school
  • Obtain Texas ID for student (using I94 form)

15
Expectations of Counselor
  • Throughout year
  • Be an advocate for student
  • Support host families schools
  • Ensure help with transportation
  • Invite to meetings/involve club members
  • Arrange transition to new host family

16
Expectations of Counselor
  • Ongoing tasks
  • Maintain monthly contact (form enclosed)
  • Provide monthly allowance
  • Inform students and families of district
    activities
  • Transition
  • Orient new families about current situations and
    upcoming activities
  • Problem Solving
  • Assist student and family with resolving problems
    before problems get big

17
Expectations of Host Families
  • Provide a home away from home
  • Clearly communicate family expectations
  • Treat student like your own child
  • Love, support, encouragement, understanding,
    discipline
  • Know their new friends
  • Be willing to say No when appropriate

18
Expectations of Host Families
  • Help with challenges
  • Language
  • School
  • Culture shock
  • Homesickness
  • Provide an ear to listen, a shoulder to cry on, a
    hand to depend on

19
Expectations of Students
  • Represent country and Rotary (be ambassadors)
  • Adapt to host family
  • Learn our language and learn our culture
  • Perform well in school
  • Communicate
  • Participate in Rotary, school, and community
    activities
  • Return home within 2 weeks of end of school, or 1
    week after USA Tour

20
Expectations of Students
  • Program Rules Guidance
  • No Driving, Drinking, Dating, and Drugs
  • No Downloading onto family computers
  • Well Groomed (no tattoos, extra body rings)
  • No Smoking (state law)
  • Maintain Excellent School attendance
  • Make Right Set of Friends
  • Participate in Community Volunteering
  • No Working at a job
  • Restricted visits / communications from home

21
Arrival and Settling In
  • Welcoming your student
  • Meet at airport
  • First Night Questions (enclosed)
  • Introduce them to family friends
  • Have a welcome party
  • Encourage family involvement
  • Do not let them retreat to their room
  • In-room tv, telephone, computer not good

22
Being the 1st Host Family
  • Excitement everything is new
  • Culture shock major adaptations
  • Language struggles
  • School arrangements
  • Often the closest bonds
  • Set the standards for the year

23
Sample Family Rules
  • Be on time / let family know where you are
  • Curfew
  • Do school homework
  • No telephone after certain hour
  • Help with chores (cleaning dishes, mowing lawn,
    etc.)

24
Use of Telephone
  • Explain how it works set rules for use
  • Limit calls to country (family, friends)
  • Helps them to overcome homesickness
  • Options for student calling home
  • Telephone card
  • Call parents ask them to call them back
  • Be aware Large phone bills have occurred

25
Use of Family Computer
  • Do not let student spend too much time on
    computer
  • Limit / prohibit downloading information
  • Explain no visits to sites in poor taste
  • Ensure not too many emails to family and friends
    back home
  • Makes adapting to our culture more difficult

26
Making Close Friends
  • A major challenge to YE students
  • Help in finding clubs for student to join, even
    before student arrives
  • Interact (in many of the schools)
  • Sports
  • Theater
  • Band, orchestra
  • Active participation is good cure for homesickness

27
Problem Solving
  • Some problems will occur
  • Student must ask for help, in this order
  • Host family
  • Club counselor
  • Club youth exchange officer
  • District Youth exchange committee (inbound chair,
    YEO, committee)
  • Do not let small problems become big problems

28
Being the 2nd/Last Host Family
  • Second (or Third) Host Family
  • Transition issues
  • New family practices
  • Language and culture begin to click
  • Last Host Family
  • Comfortable with language and culture
  • Big events prom, graduation, departure
  • Preparing for separation
  • Tearful goodbyes

29
Sibling Relationships
  • The Good
  • Set the example
  • Be a protector and a listener
  • Introduce to friends activities
  • The Not-so-good
  • Jealousy
  • Withdraw from family exchange student

30
Medical Insurance Care
  • All Inbounds Insured (keep cards on them at all
    times)
  • Plan B CISI/Bolduc policy normally
  • Plan A for Sweden, Belgium, Danish students who
    bring insurance from their country
  • CISI/Bolduc Plan B
  • Medical per Accident/Illness - 500K
  • Repatriation - 10K
  • Medical Evacuation - 50K
  • Deductible - 100 One time
  • Web Site www.cisi-Bolduc.com

31
Medical Insurance Care
  • In the event of illness/accident
  • Stabilize first
  • Call Rotary Contact in Club (counselor, YEO)
  • Emergency medical release provided by family
  • Be sure each host family has copy of release form
  • Part of students application
  • Use club member or host family doctors
  • Notifying students family
  • Let Rotary do the contacting once details are
    known

32
Student Finances
  • Emergency Fund
  • 400.00 from students maintained by Host Club
  • True emergencies medical, etc.
  • Monthly Stipend from Rotary
  • Student Bank Account
  • Rotarian normally co-signs
  • Student may have home Credit/Debit Card
  • Student should not overspend

33
Host Family Finances
  • Support day to day routine expenses
  • Room and board
  • Laundry detergent, toothpaste, soap etc.
  • Regular family activities movies, out to eat,
    family trips etc.
  • Extra-ordinary expenses
  • Clothing and postage are student responsibility
  • Telephone Long distance costs are student
    responsibility
  • Family vacations discuss expenses, establish
    share of cost long before departure

34
Student Travel
  • Cultural Educational Program
  • NOT Travel program
  • District, clubs, families often provide
    opportunities
  • Students not allowed to travel alone or make own
    travel plans
  • Special requests must be pre-approved by YEO
  • Approval from natural Parents Required
  • Unauthorized Travel will result in student being
    returned home (has happened)

35
School
  • Educational program - student visas
  • Class participation essential
  • Rotary counselor to set schedule
  • NO Driver Education
  • Encourage participation
  • Sports (not in varsity if has graduated)
  • Music, Theater, etc.
  • Interact
  • Help with Homework
  • Suggest student get phone for attentive
    classmate in each class

36
Support System
  • Club Level
  • Counselor
  • Youth Exchange Officer
  • President
  • District Level
  • In-Bound Chairman
  • Youth Exchange Officer
  • Student Protection Officer
  • Dept of State requires students to know how to
    contact them
  • All information on club contact form

37
Activities and Calendar
  • Mandatory Events
  • Inbound Orientation September 10-12
  • In New Braunfels
  • Depart Friday morning, 800 AM
  • Transportation by Rotary
  • Return Sunday afternoon, 500 PM
  • District Conference April 28-30
  • Hyatt Regency Resorts and Spa
  • Lost Pines, Texas (Bastrop)

38
Activities and Calendar
  • Optional activities
  • George Ranch Week-end Oct 16-17
  • Christmas party Dec 4-5
  • Youth Exchange Conference Jan 28-30
  • Host Family Appreciation Banquet Feb
  • Interact District Conference Mar 5-6
  • RI Convention New Orleans May 19-23
  • Farewell party Jun 4

39
SCRYE Spring Break Tour
  • Participation at student expense
  • Orlando / Disneyworld
  • March 13 19
  • Coincides with most spring breaks
  • Not to interfere with family plans
  • Student Cost -- 795 airfare

40
SCRYE Summer Tours
  • 2 weeks Tours in June
  • Western tour Las Vegas, California, Grand
    Canyon
  • Eastern tour Washington D.C., New York, Niagara
    Falls, Boston
  • Student cost 1,975 airfare
  • 4 week Tour June / July
  • All across US cost 2,600 airfare
  • Rotary will suggest flights so students can
    purchase / fly together

41
The End of the Year
  • Leaving for home will be hard for the student and
    the host families
  • Reverse culture shock
  • The more successful the exchange, the harder the
    leaving re-entry
  • Maintain contact
  • You WILL probably see them again

42
District Student Protection Policy
  • See Video

43
Student Protection Policy
  • Our Role
  • Maintain safest possible environment for all
    participants
  • Safeguard welfare and prevent physical, sexual,
    emotional or financial abuse of exchange students
  • Provide means to address all concerns and
    indications of harassment or abuse

44
Student Protection Code
  • Do
  • Treat students with respect - be aware of your
    tone of voice manner and their reactions
  • OK to touch and hug students in a way that is not
    intrusive/disturbing to them or observers
  • Control who they hang around with
  • Communicate with Rotary D5890 Student Protection
    Officer if there are any allegations or
    suspicions or if you have questions

45
Student Protection Code
  • DO NOT
  • Engage in rough physical games including
    horseplay
  • Use physical force in any way, especially as a
    form of punishment
  • Touch an exchange student in any way that could
    be interpreted as intrusive or sexual
  • Make sexually suggestive comments, even as joke
  • Spend excessive time alone with a student, which
    may lead to misunderstanding

46
Student Protection Guidelines
  • What to do if your exchange student tells you of
    Harassment and/or Abuse (video)
  • Listen attentively let him/her know it was
    right to tell you
  • Assure him/her that they are not to blame
  • Remain calm and make sure student feels safe
  • Encourage student to share with you what happened
    and who was involved
  • Make detailed notes including date time
  • Dont promise to keep secrets explain the
    necessity of informing Protection Officer

47
Student Protection Guidelines
  • Keep Communications Open
  • Assure student that you can jointly address
    his/her concerns/problem
  • With all of us working together, we can keep our
    exchange students safe and make this a meaningful
    and happy exchange experience for all of us.

48
Summary
  • We have assumed the legal and moral
    responsibility for someone elses children
  • We are here to help you and the student have a
    meaningful and safe year to learn and live our
    American culture
  • We cannot help if we do not know

49
Particulars for 2010 2011
50
District 5890 Exchanges
  • 23 Inbound exchange students (15 countries)
  • List of students / host clubs enclosed
  • 23 Outbound exchange students
  • 16 Short-Term exchanges
  • For 2011 2012 recruiting
  • Will conduct information meetings in September /
    October
  • Presentation Available
  • Let us know if you wish for our help)
  • Club interviews October / November
  • District interviews December 4-5

51
Questions
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