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ANNUAL REPORT 2011/12 DEPARTMENT HIGHER EDUCATION AND TRAINING Presentation to the Portfolio Committee on Higher Education and Training 16 October 2012 – PowerPoint PPT presentation

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the Portfolio Committee on Higher Education and
Training 16 October 2012
Presentation Outline
  • Background Information
  • Performance on Predetermined Objectives
  • Financial Statements
  • Auditor-General Report

Background Information
  • The 2011/12 Annual Report is the second report
    post the split of the Department of Education
  • The Annual Report includes the following
  • - General information
  • Information on predetermined objectives
  • Annual Financial Statements
  • Human Resources Management

Background Information
  • National Skills Fund Performance information and
    annual financial statements is incorporated
  • Department of Education The Department is still
    listed in Schedule 1 of the Public Service Act as
    a functional Department. All outstanding balances
    have been closed by 31 March 2012 and balances
    that could not be cleared were transferred to the
    Departments of Basic Education as well as Higher
    Education and Training
  • Predetermined objectives
  • - Key achievements
  • - Status of targets
  • Challenges experienced
  • Measures put in place

Programme 1 Administration
  • Purpose To conduct the overall management of the
    Department and provide centralised support
  • Key Achievements
  • The focus for 2011/12 was to build on the work
    that commenced during 2010/11 and put the
    necessary administrative systems, policies and
    procedures into place, as well as to provide core
    capacity for the smooth running of the department
  • 133 Appointments were made

Programme 1 Administration
  • 847 Funded posts of which 843 are filled
  • Staff turnover has been reduced from 12 to 7.6
  • A number of policies were developed and approved
    in Information Communication Technology, Human
    Resources and Supply Chain Management (3, 16 and
    8 respectively)
  • Call centre has continued to provide a meaningful
    service to citizens by responding to 95 of the
    Presidential Hotline queries

Programme 1 Administration
  • Macro-organisational structure approved and
    consulted with MPSA
  • Human Resource and Employment Equity Plans
  • 27 Posts for regional offices created and pilot
    started in KwaZulu-Natal and Eastern Cape
  • Challenges
  • ICT services LAN Desktop support has been slow
    in addressing user calls
  • Training levels of the security staff needs to be

Programme 1 Administration
  • Lack of modern call centre technology and
    inadequate facilities for call centre operators
  • Procurement of new offices did not materialise
  • No risk management capacity
  • Mitigation
  • Appoint an external service provider for LAN and
    end-to-end user desktop support
  • Increased capacity in security advisory services
    and provide training
  • Develop a new integrated system for the Call
  • Acquisition of land for office construction
  • Contract appointment for risk management

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Purpose To provide strategic direction in the
    development, implementation and monitoring of the
    Department policies. Coordinate activities in
    relation to the HRDS for South Africa
  • Budget sub-programmes
  • Academic Planning and Management Support
  • Human Resource Development, Strategic Planning
    and Coordination
  • Planning, Information, Monitoring and Evaluation
  • International Relations
  • Legal and Legislative Services
  • Social Inclusion in Education

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Key Achievements
  • Work on the integrated information system
    continued and three integrated strategic
    information systems, namely Higher Education and
    Training Management Information System, Labour
    Market Intelligence System (LMIS) and Career
    Advice System are being built
  • The Information Framework and Career Advice
    Services Framework were developed
  • Education Policy of 2004 was updated
  • Partnership with HSRC to conduct research for
  • UNESCO data mission hosted and data plan for SA

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Data collection of FET and Artisan sectors was
    strengthened and an electronic web based data
    collection system were developed
  • DHET hosted IBSA Academic Forum
  • Study visits were undertaken for accessing and
    sharing best practices, enhance cooperation with
    Switzerland, Finland, Sweden, Denmark, Germany,
    Norway, Oman, Cuba, Rwanda, and Burundi
  • Agreements of cooperation were signed with Cuba,
    Rwanda and Burundi
  • A new trilateral cooperation project supported by
    USAID was approved

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Higher Education Laws Amendment Bill, 2011 and
    Skills Development Bill 2011, were promulgated
  • Further Education and Training Colleges Amendment
    Bill, 2011 were approved by both houses of
  • 3 Sets of Regulations and 8 notices were drafted
    and published
  • 42 Legal opinions were drafted or vetted
  • 60 Agreements were drafted and/or vetted
  • 24 Court cases administered
  • Supported the establishment of the Ministerial
    Task Team on Recognition of Prior Learning and
    received public submissions on the proposed
    qualifications sub- frameworks

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Challenges
  • No major challenges, all programmes operated on a
    reduced and constrained budget
  • 8 Targets were partially achieved and 1 target
    was not achieved
  • Some of the targets were not achieved within the
    programme as a result of capacity constraints
  • - Director only assumed duty on the 1 September
  • - Deputy Director was temporary seconded to
    another unit

Programme 2 Human Resource Development, Planning
and Monitoring Coordination
  • Mitigation
  • Seconded Deputy Director is back within the
  • To date 2 of these targets have been achieved and
    remaining 8 will be achieved before the end of
    the financial year

Programme 3 University Education
  • Purpose To develop and coordinate policy and
    regulatory frameworks for an effective and
    efficient university education system. To provide
    financial support to universities, the National
    Student Financial Scheme and the National
    Institute for Higher Education
  • Budget sub-programmes
  • Academic Planning and Management Support
  • Financial Planning and Information Systems
  • University Subsidies
  • Policy and Development
  • Teacher Education

Programme 3 University Education
  • Key Achievements
  • The Ministerial Statement on Enrolment Planning
    in Universities for 2011/12-2013/14 was approved
    and communicated to all universities
  • Approved Project Plan, Project Management Team
    and Project Steering Committee to oversee the
    establishment of the two new universities
  • Final draft of the Policy framework for the
    provision of distance higher education in South
    Africa was submitted to the Minister for approval
    to publish in government gazette for public

Programme 3 University Education
  • Project plan for the establishment of a national
    Central Application Service was developed and
    work has started
  • Report of the Ministerial Committee for the
    Review of the Provision of Student Housing at
    South African Universities was published and
    launched by the Minister
  • Implementation of Phase 3 of the Higher Education
    HIV/AIDS Programme was successfully implemented
  • A National Transformation Seminar was held as a
    follow-up to the Higher Education Stakeholder
    Summit held in 2010

Programme 3 University Education
  • Launch of the Ministerial panel on African
  • Integrated Strategic Planning Framework for
    Teacher Education and Development in South Africa
    (2011-2025) was published and launched
  • The Minimum Requirements for Teacher Education
    Qualifications (MRTEQ) was published in the
    Government Gazette as policy and implementation
  • The draft Minimum Requirements for FET College
    Lecturer Qualifications was completed and ready
    to publish for public comment

Programme 3 University Education
  • Foundation Phase Teacher Education was
  • - 20 Universities involved in Foundation Phase
    Teacher Education (up from 13 in 2009 14
    offering programmes and 6 preparing to offer by
  • - 24 New childhood education academics employed
    at universities
  • - 13 Research and development projects involving
    20 universities supported
  • - Publication of 33 journal articles
  • - Scholarship support for 4 Honours students, 34
    MEd students and 39 PhD students (human resource
    development for expansion)

Programme 3 University Education
  • - South African Journal for Childhood Education
    (SAJE) supported and launched with two editions
  • South African Association for Research in Early
    Childhood Education (SAARECE) established
  • Challenges
  • 3 Universities were placed under administration
    (University of Zululand Tshwane University of
    Technology, Walter Sisulu University) and
    independent assessments in 2 other universities
    (Vaal University of Technology and Central
    University of Technology) were undertaken

Programme 3 University Education
  • 26 Targets were partially achieved and 10 targets
    were not achieved
  • Staff shortages remain the biggest internal
  • Mitigation
  • To date 11 of these targets have been achieved,
    19 partially achieved and 6 not achieved
  • Increase capacity in the Branch (4 Director posts
    have been advertised in this regard)
  • Improved communication and relations with

Programme 3 University Education
  • Improved monitoring and evaluation measures,
    including implementation of new reporting
    regulations and criteria for earmarked grants
  • Strengthen relations with CHE and SAQA with
    respect to their responsibilities as described in
    the NQF Act to ensure better alignment with the
    DHET objectives
  • Improve performance management in certain
    sections of the Branch

Programme 4 Vocational and Continuing Education
and Training
  • Purpose To plan, develop, evaluate, monitor and
    maintain national policy, programmes and systems
    for vocational and continuing education and
    training, including further education and
    training colleges and post-literacy Adult
  • Budget sub-programmes
  • Planning and institutional support
  • Programmes and qualification

Programme 4 Vocational and Continuing Education
and Training
  • Key Achievements
  • The community education and training centres and
    the conversion of DFET Colleges into VCET
    Institutions has been gazetted as delivery
    institutions for the VCET sector
  • The National Senior Certificate for Adults was
    published for public comment
  • An additional National Certificate (Vocational)
    programme, namely Transport and Logistics has
    been introduced
  • A Ministerial Task Team was established to review
    the NCV qualifications at levels 2-4

Programme 4 Vocational and Continuing Education
and Training
  • The curriculum for an additional programme,
    namely Primary Health was completed in
    partnership with the HWSETA and the Department of
    Health for implementation in 2013
  • The internal continuous assessment (ICASS)
    guidelines were developed to strengthen the NCV
  • 26 units of lecturer training delivered in the
    last financial year supported the implementation
    of the Internal Continuous Assessment guidelines
    in all 50 colleges

Programme 4 Vocational and Continuing Education
and Training
  • Access into FET colleges was significantly
    expanded through the R1.270 billion bursary
    allocation awarded to 165 273 students enrolled
    in the state-subsidized programmes
  • The Quality Council for Trades and Occupations
    (QCTO) has assumed the role of quality assurance
    for N4-N6, including the National Diploma in
    Report 191
  • On-site training of NC(V) Level 4 and ABET-GETC
    Level Panel is in setting of question papers and
    site-based assessments tasks was held

Programme 4 Vocational and Continuing Education
and Training
  • 9 National Examination Cycles were held (7 were
    for FET College sector, and 2 for AET) with the
    following achievements
  • - Registration of 866 491 candidates for
    National Examination
  • - Monitoring and registration of 382 Public and
    Private examinations centres
  • - Setting and moderation of 1 417 question papers
    and 65 site-based assessment tasks
  • - Printing, packing and distribution of question
    papers for the FET College sector

Programme 4 Vocational and Continuing Education
and Training
- Marking of 2.5 million scripts for the FET
College sector - Capturing of 5.08 million marks
for the FET College candidates - Monitoring of
examination centres during the conduct of
examinations and marking sessions throughout the
year - Standardisation of all examination
marks - Resulting and certification of candidates
for the FET college sector - Enrolment rates rose
by 34 from 2011
Programme 4 Vocational and Continuing Education
and Training
  • - The success rates based on November 2011
    results showed a dramatic improvement in success
    rates averaging 40 across levels
  • In regulating private FET colleges, the following
    were achieved
  • - 501 Private colleges were registered
  • - 123 Private colleges were registered as
    examination centres
  • - Compliance and performance reports on 384
    provisionally registered colleges
  • - Identification of 28 illegally operating
    private colleges and the arrest of their managers

Programme 4 Vocational and Continuing Education
and Training
  • Challenges
  • Capacity constraints were experienced in the
    areas of on-site security, staff allocation and
    budget allocation in regard to the examination
  • 15 Targets were partially achieved and 13 targets
    were not achieved
  • Delays in securing the National Treasury
    Technical Assistance Unit to provide technical
    expertise in scoping and supporting the move of
    the provincial VCET functions, budgets and
    personnel to the Department

Programme 4 Vocational and Continuing Education
and Training
  • Continued operation of unregistered private
  • Lack of readiness across the AET system to
    implement the funding norms for public Adult
    Learning Centres
  • Mitigation
  • To date 11 of these targets have been achieved, 9
    partially achieved and 8 not achieved
  • Amendment to FET Colleges Act of 2006 in May 2011
    resulted in new consultative structures
  • Draft Policy on Professional Qualifications for
    FET College Lecturers was published in the
    Government Gazette

Programme 4 Vocational and Continuing Education
and Training
  • Piloting of the Integrated Financial Management
    Systems (IFMS)
  • Draft document - National Norms and Standards for
    Funding FET Colleges
  • All remaining outstanding policies, reports,
    curriculum and programme development will be
    completed within this financial year

Programme 5 Skills Development
  • Purpose To promote and monitor the National
    Skills Development Strategy
  • Budget sub-programmes
  • SETA Coordination
  • National Skills Development Services
  • Quality Development and Promotion

Programme 5 Skills Development
  • Key Achievements
  • The National Artisan Moderation Body (NAMB) was
    partly operationalised and appointed as the first
    assessment quality partner for the QCTO
  • 13 168 Artisan learners completed training
  • Convened the Skills conference on the deepening
    of understating of the NSDS III
  • SETA levies were managed and disbursed on a
    monthly basis
  • Scarce skills information was aggregated as per
    the sector skills plans
  • The OFO codes and guidelines were updated

Programme 5 Skills Development
  • New SETA landscape and establishment of SETAs
    were published in government gazette
  • SETAs were supported in the development and
    alignment of their sector skills plan through the
    SSP framework and Strategic Plan Framework
  • Challenges
  • Staff vacancies at INDLELA relating to technical
    persons who are able to carry out testing due to
    the scarcity of qualified artisans who are also
  • 14 Targets were partially achieved and 13 targets
    were not achieved

Programme 5 Skills Development
  • Full operationalisation of NAMB
  • Regular breakdown of IT services due to cable
    theft limits the efficiency of INDLELA operations
  • Delay in the provision of advice on the Annual
    Performance against the NSDS III by NSA
  • Mitigation
  • To date 12 of these targets have been achieved, 8
    partially achieved and 7 not achieved
  • Ongoing advertising and head hunting. Started the
    re-engineering of INDLELA to focus on RPL for
    artisans aides

Programme 5 Skills Development
  • Lack of funding from National Treasury has been
    replaced with funds from National Skills Funds
  • Recruitment in process for 16 Deputy Directors
    and 36 Interns
  • Process to purchase a wireless micro link to
    avoid reliance in cables in process with
  • NSDS data collection in progress from all

Financial Statements
Programme Allocation R000 Actual Expenditure R000 Spent
1 Administration 155 688 152 404 97.9
2 Human Resource Development, Planning and Monitoring Coordination 38 734 38 074 98.3
3 University Education 23 428 991 23 428 356 100.0
4 Vocational and Continuing Education and Training 4 545 463 4 540 838 99.9
5 Skills Development 130 638 122 025 93.4
6 Direct Charges (SETAs and NSF) 10 095 113 10 025 251 99.3
Total 38 394 627 38 306 948 99.8
Allocation versus Expenditure Variances
  • Programme 1 Administration
  • Slow filling of vacant positions and concomitant
    under-expenditure on machinery and equipment
  • Lower than expected invoicing of Audit work by 31
    March 2012
  • Programme 2 Human Resource Development, Planning
    and Monitoring Coordination Programme 3
    Universities and Programme 4 Vocational and
    Continuing Education and Training
  • Had no material allocation versus expenditure
  • Programme 5 Skills Development
  • Under-spending on the Indlela security system

Spending Trends per Economic Classification
Economic Classification Allocation R000 Actual Expenditure R000 Spent
Compensation of Employees 310 168 305 598 98.5
Goods and Services 159 166 155 165 97.5
Financial transactions in assets and liabilities - 96 -
Transfer Payments
Provinces and municipalities 4 375 311 4 375 311 100.0
Departmental agencies and accounts 14 177 158 14 107 295 99.5
Universities and Technikons (current) 19 354 159 19 354 159 100.0
Foreign governments and international organisations 2 443 2 379 97.4
Non-profit institutions 3 000 3 000 100.0
Households 245 240 98.0
Capital Expenditure
Machinery and equipment 12 862 3 591 27.9
Software and other intangible assets 115 114 99.1
Total 38 394 627 38 306 948 99.8
Auditor-General Report
  • Received an unqualified audit opinion
  • Key matters raised by the Auditor-General
  • Significant Uncertainties
  • Defendant in a number of law suits. The
    department is opposing the claims and the
    ultimate outcome of these cannot be presently
  • Restatement of Corresponding Figures
  • Lease commitments for the 2010/11 financial year
    has been restated
  • Performance Information
  • Major variances are not in all cases supported
    by sufficient appropriate evidence

Action Plan
  • The Department has developed action plans to
    address matters raised
  • These plans include all areas raised in the Audit
    Report as well as all other matters identified
    during the audit that resulted in audit queries
  • Progress on the action plans will be monitored on
    a monthly basis and will be reported to the Audit
    Committee and Senior Management

Thank You