AGS RSVP Weekly Meeting

1
AGS RSVP Weekly Meeting24 Mar 2005

• Agenda
• Project Office - Guidance etc.. (pile)
• CDR status report - makdisi
• Critical Paths etc - pendzick
• Milestones and Access Data Base first look -
  sappo
• Level 3 manager updates - pendzick,brown,pearson,p
  hillips

• Useful Links
• RSVP Project http//rsvp.bnl.gov
• C-AD AGS Project Office http//www.c-ad.bnl.gov
  /esfd/RSVP/RSVP_AGS_WBS.htm

2
WBS 1.4 Cost, as of 21 Mar
3
21 March 05
4
21 March 05
5
21 March 05
6
(No Transcript)
7
Rare Symmetry Violating Processes Preliminary
Baseline Review Brookhaven National
Laboratory 6-8 April DRAFT AGENDA Wednesday 6
April 2005 0830 0930 Executive
Session 0930 1515 Plenary Session Overview
Presentations (see appended guidance) 0930
0945 Introduction (Willis) 0945 1030
Overview of RSVP Project (Kotcher) 1030 1045
Break 1045 1105 KOPIO Scientific Overview
Experimental Approach (TBD) 1105 1130 KOPIO
Project (Marx) 1130 1150 MECO Scientific
Overview Experimental Approach (Molzon) 1150
1215 MECO Project (Hebert) 1215 1315 Lunch
(Executive Session Working Lunch)
8
Preliminary Baseline Review Agenda (cont)
Wednesday 6 April 2005
1315 1430 MECO Magnet (Smith) 1430 1515
AGS (Pile) 1515 1530 BREAK 1530 1730
Breakout Session A (see appended guidance)
KOPIO MECO Detectors MECO Magnet AGS
Construction Operations Management 1730
1830 Executive Session 1830 Adjourn 1835
Drinks at Berkner Hall 1900 Dinner at Berkner
Hall
9
Preliminary Baseline Review Agenda (cont)
Thursday, 7 April 2005
0830 0900 Executive Session 0900 1200
Breakout Sessions B (see appended
guidance) KOPIO MECO Detectors MECO
Magnet AGS Construction Operations Managem
ent 1200 1300 Lunch (Executive Session
Working Lunch) 1300 1600 Breakout Sessions
C (see appended guidance) KOPIO MECO
Detectors MECO Magnet AGS Construction
Operations Management Projects provided
with questions from Committee, if any 1600
1730 Executive Session
10
Preliminary Baseline Review Agenda (cont)
Friday, 8 April 2005
Friday 8 April 2005 0830 0930 Response from
Projects to questions from Committee, if
any 0930 1130 Executive Session 1130
1230 Lunch (Executive Session Working
Lunch) 1230 Closeout 1400 Adjourn
11
GUIDANCE FOR BREAKOUT SESSIONS (A) Breakout
Session A for projects begins with 3-4 talks of
total duration 60 Presentation from Level 2
Managers More detailed description of technical
approaches, cost, schedule Presentation of
information similar to that outlined in bullets
directly below for other Level 3 elements 2-3
example Level 3 Elements Present Performance
Specifications Present Design Concept note how
design meets specs Detailed Schedule noting
tiered milestones, why important Cost
Estimate 3or 4 detailed examples Major
Procurements plans for placing schedule,
institution (B) Latter half of Session A,
continuing in Sessions B C Detailed
Examination of Cost and Schedule Basis of
Estimate with Cost Books Committee drill
downs Committee roll ups Schedule Show main
elements, durations, linkages, dependencies
12
(No Transcript)
13
Probable break-out for WBS 1.4

• WBS 1.4 AGS Upgrade Project
• Level 2 Presentations
• WBS 1.4 more details Pile (5 min)/Pendzick (15
  min)
• Level 3 Presentations
• WBS 1.4.1 AGS/BOOSTER - Brown (20 min)
• WBS 1.4.3 K0PI0 Pearson (20 min)
• WBS 1.4.4 MECO Phillips (20 min)

Prepare talks for review next week (Wed or Thurs)
14
How we get to base line in April

• RSVP Project Office Guidelines
• 21-25 Mar
• All Estimates Frozen (21 April)
• Thawed out 3/24 refrozed 3/14 1600
• ACCESS Data Base is not going to be used!
• Prepare material for the review
• 28-31 Mar Prepare talks
• - Practice talks for
  preparatory review next Wed or Thurs
• - Continue to refine Cost
  Books
• - Work on unfrozen project
  files, get them in better shape for the 20-22
  April review
• 1 Apr (Fri) all talks posted to the Web
• 6-8 April Preparatory Review
• 20-22 April NSF Review

15
Misc

• Beam development will come out of the
  construction budget - makes RSVP budget problem
  worse!
• RSVP Project Office Account Number
• until further notice use Account 08144

16
Supplemental/Archive
17
Base Line Review Dates
20-22 Apr (Wed-Fri) at BNL, NSF Baseline
Review Organized by M. Turner, NSF Assistant
Director for Mathematical and Physical
Sciences Details to be determined
18
Present NSF Guidance (from FY2006 Presidential
Budget Request)
construction
preops/ops
19
RSVP Project Office Present Guidance (no
change from last week)

• All projects have been asked to design to cost,
  according to the following guidelines (burdened
  FY05)
• KOPIO - 55M
• MECO magnet - 56M
• MECO - 24M
• AGS - 40M
• Project Office - 20M
• These numbers include contingency, which should
  be constructed according to the Lockheed
  guidelines as posted on the RSVP web site.
• The Project Office will make any needed
  adjustments in the overall contingency.
• The RSVP Project Office is assembling an April
  Baseline Review.
• The usual backup material - cost books, C/TDR's,
  etc. - will be needed to review.
• Project costs will have to be reported in
  escalated dollars