Annual General Meeting - PowerPoint PPT Presentation

Loading...

PPT – Annual General Meeting PowerPoint presentation | free to view - id: 71c297-NjRjO



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Annual General Meeting

Description:

Created Date: 10/16/2007 5:56:17 PM Document presentation format: On-screen Show (4:3) Other titles: Arial Wingdings Arial Black Times New Roman Pixel 1_Pixel Annual ... – PowerPoint PPT presentation

Number of Views:278
Avg rating:3.0/5.0
Slides: 50
Provided by: ubc63
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Annual General Meeting


1
Annual General Meeting
  • October 16, 2007

2
Call to Order
  • I now call this meeting to order

3
Welcome Everyone
  • Point Grey Campus
  • Those on webcast
  • Childrens Womens Hospital
  • VGH
  • St. Pauls
  • Robson Square
  • UBC-Okanagan

4
Agenda
  • Call to Order 1205
  • Acceptance of the Agenda
  • Approval of the Minutes of October 17, 2006
  • Presidents Report
  • Welcome to those here and on the Web-cast
  • Recognition of Outgoing Board Members
  • Volunteer Recognition
  • Year in Review
  • Appointment of Permanent Executive Director
  • Executive Directors Report
  • Priorities for the Coming Year
  • Welcome new Member Services Officer Karin Wills
  • Financial Update (First quarter to Sept. 30,
    2007)
  • Financial Issues
  • Approval of Financial Statements as of June 30,
    2007 year end.
  • Motion to transfer surplus into Reserve Funds.
  • Appointment of the Auditor
  • Committee Reports
  • Advocacy

5
Acceptance of the Agenda
  • Motion
  • To adopt the agenda as presented.

6
Adoption of the Minutes
  • Motion adopting the minutes of the last AGM.
  • To accept the minutes of the last fall annual
    general meeting of October 17, 2006.

7
Presidents Report Barbara Crocker
  • Recognition of Outgoing Board Members
  • Volunteer Recognition
  • The Year in Review
  • Appointment of Permanent Executive Director

8
Outgoing Board Members
  • Wendy Ma
  • Tina Chiao

9
Volunteers
10
The Year in Review
  1. Salaries Arbitration
  2. IRP Governance Tax Issues
  3. 1 Fund and Benefits
  4. Lease for AAPS Offices
  5. Mandatory Retirement Agreement
  6. Many dozens of Advocacy Issues
  7. Executive Director Appointment

11
Executive Directors Report David Harvey
  • Thanks to Staff Volunteers
  • Welcome new Member Services Officer Karin Wills
  • Priorities for the Coming Year
  • Financial Update
  • (First quarter July 1, 2007 to Sept. 30, 2007)

12
Thank-you AAPS Staff
Michael David Sharon Petra
13
Thank-you Volunteers
14
Welcome Karin Wills
  • Member Services Officer PD Communications

Karin Wills, M.A. CHRP
15
Priorities for This Year
  • IRP Governance Plan Design
  • Salary Surveys
  • Pension Improvements
  • Update 3-yr Plan
  • New Premises
  • Advocacy
  • Communications
  • Member Professional Development

16
IRP Governance Design
  • Governance a new structure is needed where those
    paying have control.
  • Design we will look carefully at the plan design
    and consider
  • Best services
  • eg. Partial disability coverage
  • Risk and prudent premiums

17
Salary Surveys
  • Arbitration eliminated internal equity
  • We now survey family by family
  • Wrote UBC requesting surveys
  • Good news! HR is requesting budget

18
Pension Improvements
  • Changes planned by Pensions Board
  • Make the plan more fair for all
  • We will be examining the plan and consulting with
    our members

a good retirement plan
19
Update the 3-Year Plan
  • Where do we want to be?
  • What services are required?
  • How should we be organized to provide those
    services?

20
New Premises
  • We will need a new home
  • Prudent to resolve this with UBC in 2008
  • Dont want to go into 2009 without knowing where
    we will be located

21
Advocacy Priorities
  • Improve reporting for Board Members
  • Strengthen training of Committee

22
Communications
  • On the Radar 6 issues
  • Annual Report more eco-friendly
  • Website updates most useful for members

23
Member P.D.
  • Strengthen the Program
  • Complement supplement what UBC offers
  • More on this from the Committee Chair

24
1st Quarter Financial Update
  • Revenues
  • 26 of budget
  • Expenses
  • 19 of budget
  • Growing membership

25
Membership Growth
Insert member growth chart here
26
Financial Issues Report Edward Hung, Treasurer
  1. Approval of Financial Statements as of June 30,
    2006 year end.
  2. Motion to transfer surplus into Reserve Funds.
  3. Appointment of the Auditor

27
Motion 1 Approval of 2006/07 Audited Statements
  • Motion to approve the audited financial
    statements as submitted
  • Be it resolved to approve the Associations
    2006-07 audited financial statements as
    presented.

28
(No Transcript)
29
(No Transcript)
30
(No Transcript)
31
(No Transcript)
32
(No Transcript)
33
Motion 2 Transfer to Reserve Funds
  • Be it resolved to transfer the 2006-2007
    operating surplus of 134,233 into the reserve
    funds as follows
  • 66,713 to bring the dissolution fund to its
    target of 250,000 and
  • 67,520 to the contingency reserve fund.

34
Motion 3 Appointment of Auditor for 2007 2008
  • Motion to approve re-appointment of Goosen
    Associates
  • Be it resolved to appoint the firm of Goosen and
    Associates C.G.A. as the Associations auditors
    for the 2007-08 fiscal year ending June 30,
    2008.

35
Committee Reports
  • Advocacy
  • Member P.D.
  • Communications

36
Advocacy Report Anne-Marie Fenger, Chair
  • Training of Committee Reps
  • Major Issues
  • Process
  • Success Rate

37
Advocacy Update Training
  • June Joint Training with HR Managers Advisors
  • July Training of Advocacy Reps at UBC-O
  • Jan. May Attendance at Conferences
  • Coming Up More Training for Reps at Point Grey
    Campus

38
Advocacy Update The Major Issues
  • Hours of Work
  • Terminations
  • Classification
  • Pay
  • Harassment
  • Evaluations

39
AAPS Advocacy Issues to August 31, 2007 AAPS Advocacy Issues to August 31, 2007 AAPS Advocacy Issues to August 31, 2007 AAPS Advocacy Issues to August 31, 2007 AAPS Advocacy Issues to August 31, 2007
Category of Issue YTD Issues Handled YTD Resolved YTD of Issues Remaining YTD of Issues Grieved
Hours of Work 4 2 2  
Workload Overtime     0  
Discipline     0  
Terminations Cause 1   1 1
Terminations Without Cause 20 8 12 1
Terminations Probation 4 2 2  
Resignation/Retirement 2 2 0  
Term Appointment Ends 1 1 0  
Classification 5 3 2  
Pay 11 6 5  
Bargaining Unit     0  
Exclusions 1   1 1
Discrimination - 13 Grounds 1   1  
Harassment - Personal 5 3 2  
Work Environment 4 1 3  
Reorganization 3 3 0 1
Sick Leave 2   2  
Leaves of Absence 3 3 0  
Return-to-Work 2 1 1  
Benefits 3 1 2  
Evaluation Post -Prob'n 4 4 0  
Evaluation Probation 2 1 1  
Appointments 4 2 2  
Service 1   1  
Attendance     0  
Interpretations General 5 2 3  
TOTAL 88 45 43 4
40
Advocacy Update Our Process
  • Fair but firm advocacy for our members.
  • Work with departments towards effective
    resolutions.
  • Build relationships with HR.

41
Advocacy Our Success Rate

AAPS Grievance History AAPS Grievance History AAPS Grievance History AAPS Grievance History AAPS Grievance History
2003 2004 2005 2006 2007
2 5 9 4 7
42
Member P.D. Update Jason Congdon, Chair
  • Last Year
  • New Individual P.D. Fund Limit (400)
  • This Year
  • Insert listing

43
Communications Update Wendy Ma
  • Annual Report 2006/067
  • On the Radar
  • 2006/07 5 Issues
  • Improved the AAPS website
  • Plans
  • 2007/08 Annual Report
  • Update orientation program

44
Election of Officers
  • Michael Shepard will now chair the elections.

45
Elections
  • Nomination Process to Date
  • Board Nominating Committee
  • 2 Calls for Nominations
  • Posting of Candidate Statements
  • Election Process Today
  • President, VPs, Secretary Treasurer
  • Members-at-Large
  • Ballot Counts at 4 Sites

46
Candidates for President, 1st 2nd VP,
Treasurer and Secretary
  • President Bernice Urbaniak
  • Administrative Manager, School of Human Kinetics
  • 1st VP Isabella Losinger
  • Program Manager, Health Care, Epidemiology
  • 2nd VP George McLaughlin
  • Facilities Manager, Land Building Services
  • Secretary Jason Congdon
  • Manager Promotions Advertising, UBC Press
  • Treasurer Edward Hung
  • Senior Finance Manager, Industry Liason Office

47
Candidates for Member-at-Large
  • Daryl Stowe
  • Project Coordinator, IT Services
  • Anne-Marie Hague
  • Associate Director, Enrolment Services, UBC-O
  • Jess Roebuck
  • Disability Advisor, UBC-O

48
Questions Comments
49
Motion to Adjourn
About PowerShow.com