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DIRCO 2013/2014 Annual Report

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Title: DIRCO 2013/2014 Annual Report


1
DIRCO2013/2014 Annual Report
  • Presentation to the Portfolio Committee on
    International Relations and Cooperation
  • 16 October 2014

2
Introduction
  • This Annual Report concludes the Medium Term
    Strategic Framework 2009-2014 and the Delivery
    Agreement for Outcome 11 (2009-2014)
  • Since 2000, there has been significant and
    sustained growth across the continent,
  • driven, in part, by the prolonged commodity
    boom and growth in retail, agriculture, services,
  • transport and telecommunications
  • Political conflicts have declined, economic
    growth is robust and economic management,
    governance and political stability have improved
  • All of the above have contributed to a marked
    shift in global perception of the continent, from
    pessimism to a sense of enormous potential, with
    both traditional and new economic powers
    clamouring to offer their partnership. The
    continent has been hailed as the next frontier
    for opportunity and a potential global growth
    pole
  • This evolving order presents Africa with
    opportunities that, if met by effective
    interventions, could lead to substantial
    socio-economic and political transformation on
    the continent. The key challenge for African
    countries today is how to design and implement
    effective policies to promote industrialization
    and economic transformation

3
Introduction (cont)
  • Increased efforts are being directed towards
    integrating the various economies in Africa
    through, for example, the Common Market of
    Eastern and Southern Africa (COMESA), East
    African Community (EAC) and Southern African
    Development Community (SADC) Tripartite Agreement
  • The African Unions (AU) New Partnership for
    African Development (NEPAD) is the primary
    vehicle through which the AU is implementing its
    socio-economic development agenda. In this
    regard, the shift from a poverty-reduction
    paradigm to a growth-expansion paradigm is key in
    consolidating the African Agenda and forms a
    central part of the strategic framework of NEPAD.
  • Considerable progress is being made in various
    AU/NEPAD programmes, such as the Programme for
    Infrastructure Development in Africa, the
    Presidential Infrastructure Championing
    Initiative and the Comprehensive Africa
    Agriculture Development Programme
  • Africa has some of the Worlds fastest growing
    economies over the last decade, led by Angola,
    Nigeria, Ethiopia, Mozambique, Ghana

4
Introduction (cont)
  • Factors contributing to growth include global
    demand for commodities, improved regulatory
    frameworks in countries and growth in the
    services industry, e.g. ICT and business
    technology
  • Consumer spending is anticipated to rise from USD
    860 billion in 2008 to USD 1.4 trillion in 2020 (
    McKinsey Global Institute)
  • Rapidly growing market for air travel
  • Value of continental trade has increased from
    US27.9 billion in 1995 to US148.9 billion in
    2012
  • Africa now has the fastest-growing middle class
    in the world. Stable middle class currently at
    123 million, 13 of the total African population.
    By 2060, the number of middle-class Africans will
    grow to 1.1 billion (42 of the predicted
    population) (African Development Bank)

5
Introduction (cont)
  • The continental strategy of pursuing
    intra-regional trade by means of consolidating
    Regional Economic Communities (RECs), through
    regional integration, paying dividends with
    COMESA (East Africa) enjoying the highest level
    of intra-regional trade (23.1), followed by SADC
    (16.4) and ECOWAS (14.2)
  • Improved intra-regional trade has become a
    primary focus area for all Regional Economic
    Communities (RECs)

6
(No Transcript)
7
South Africas Shifting Global Trade Patterns
1994-2013
8
South Africas Shifting Global Trade Patterns
1994-2013
9
Share of Exports from 2000-2014
..the share of exports to EU has been falling
from 33 in 2005 to 23 currently. The EU is
traditionally major export destination for
manufactured and agricultural exports
Increased focus on regional market will increase
manufactured exports
increased share to China is mainly in
commodities
10
Tourism arrivals1994-2013(source SA Tourism
2014)(Total arrivals in millions)
11
Vote Expenditure as at 31 March 2014
2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14
  Adjusted Appropriation Shifting of Funds Virement Final Appropriation Actual Variance Expenditure as
  R'000 R'000 R'000 R'000 R'000 R'000
Administration 1 327 802 - (6 991) 1 320 811 1 267 196 53 615 96
International Relations 2 761 000 - - 2 761 000 2 893 211 (132 211) 105
International Cooperation 459 003 - - 459 003 451 689 7 314 98
Public Diplomacy and Protocol 254 468 - 6 991 261 459 281 553 (20 094) 108
International Transfers 952 373 - - 952 373 977 981 (25 608) 103
Subtotal 5 754 646 - - 5 754 646 5 871 630 -116 984 102.0
Compensation of employees 2 354 273 -7 936 - 2 346 337 2 433 733 -87 396 104
Goods and services 2 049 009 132 018 -1 223 2 179 804 2 257 858 -78 054 104
Interest and rent on land 57 - - 57 - 57 0
Transfers subsidies 965 831 -5 833 - 959 998 984 538 -24 540 103
Payment for capital assets 385 476 -118 249 1 223 268 450 195 171 73 279 73
Payment for financial assets - - - - 330 -330 0
Total 5 754 646 - - 5 754 646 5 871 630 -116 984 102.0
12
Programme 1 Administration
  • Human Resources
  • Corporate Services
  • Diplomatic Training, Research and Development
    (DTRD)

13
HUMAN RESOURCES
  • Employment and vacancies by salary band as at 31
    March 2014
  • Employment Equity status as at 31 March 2014
  • Mitigation For Inequalities
  • Human Resources Management and Development
  • Organisational Functionality Assessment (OFA)

14
EMPLOYMENT AND VACANCIES BY SALARY BAND AS AT 31
MARCH 2014
SALARY BAND NUMBER OF POSTS ON APPROVED ESTABLISHMENT NUMBER OF POSTS FILLED VACANCY RATE NUMBER OF EMPLOYEES ADDITIONAL TO THE ESTABLISHMENT
Lower skilled (1-2) 38 20 47.4 39
Skilled(3-5) 268 244 9 1
Highly skilled production (6-8) 803 700 12.8 4
Highly skilled supervision (9-12) 1296 1097 15.4 17
Senior management (13-16) 286 273 4.5 5
Total 2691 2334 13.3 66
Number of posts filled excludes the three
Political Officer Bearers and 39 Interns The
vacancy rate of 13.3 is calculated disregarding
the 66 employees carried additional to the
establishment (these are employees who are either
on leave without pay to accompany their
spouses/partners whilst stationed abroad and
Heads of Mission in transit). Taking this 66
employees additional to the establishment into
consideration, the vacancy rate is 11.8 .
15
EMPLOYMENT EQUITY STATUS 31 MARCH 2014
Occupational Categories Male Male Male Male Female Female Female Female Total
Occupational Categories A C I W A C I W Total
Political office bearers 0 (0) 1 (33.3) 1 (33.3) 0 (0) 1 (33.3) 0 (0) 0 (0) 0 (0) 3 (0.1)
Legislators, senior officials and managers 426 (32) 41 (3) 50 (3,7) 176 (13.2) 384 (28.8) 31 (2.3) 36 (2.7) 187 (14) 1331 (56)
Professionals 3 (18.7) 0 (0) 0 (0) 3 (18.7) 5 (31.2) 2 (12.5) 2 (12.5) 1 (6.2) 16 (0.6)
Technicians and associate professionals 21 (55.2) 1 (2.6) 0 (0) 1 (2.6) 15 (39.4) 0 (0) 0 (0) 0 (0) 38 (1.6)
Clerks 185 (27) 12 (1.7) 6 (0.8) 13 (1.9) 379 (55.4) 28 (4) 11 (1.6) 49 (7.1) 683 (28.7)
Service and sales workers 100 (40.4) 4 (1.6) 0 (0) 1 (0.4) 137 (55.6) 1 (0.4) 1 (0.4) 2 (0.8) 246 (10.3)
Skilled agriculture and fishery workers 0 0 0 0 0 0 0 0 0 (0)
Craft and related trades workers 0 0 0 0 0 0 0 0 0 (0) 0
Plant and machine operators and assemblers 0 0 0 0 0 0 0 0 0 (0) 0
Elementary occupations 12 0 0 0 46 1 0 0 59 (2.4)
Total 747 (31.4) 58 (2.4) 56 (2.3) 194 (8.1) 966 (40.7) 63 (2.6) 50 (2.1) 239 (10) 2373 (100)
  • FEMALE SMS MEMBERS 38 PEOPLE WITH
    DISABILITIES 1.8
  • THE ABOVE TABLE REFLECTS THE NUMBER OF 2373
    EMPLOYEES WHICH EXCLUDES THE 3 POBS AS WELL AS
    THE EMPLOYEES EMPLOYED ADDITIONAL TO THE
    ESTABLISHMENT, I.E 39 INTERNS
  • ELEMENTARY OCCUPATIONS ARE EMPLOYEES WHO ARE
    MACHINE OPERATORS, DRIVERS, CLEANERS ETC.

16
MITIGATION FOR INEQUALITIES
  • The Department has developed an Employment Equity
    Plan (EE Plan) with Affirmative Action Measures
    to address the imbalances
  • The Departmental recruitment processes including
    job advertisements take into consideration the
    EE Targets stipulated in the EE Plan
  • Quarterly and Annual Reports are developed and
    presented to management to inform them of the EE
    gaps within their respective branches
  • The Departmental Employment Equity Committee
    monitors implementation of the Employment Equity
    Plan to ensure transformation of the department
    in line with the EE requirements

17
HUMAN RESORCES MANAGEMENT AND DEVELOPMENT
  • The performance management and development system
    was successfully implemented. A total of 2 429
    employees file their Performance Agreements
    which is 99 (including SMS members). A total of
    2 295 employees Performance Appraisals were
    conducted which is 95(including SMS members).
  • The Employee Wellness Centre provided support
    services to 585 referrals within 24-hour of
    receipt to all DIRCO employees and their family
    members at Head Office and Missions.
  • The employer-employee relationship in the
    Department remains a challenge. Of the 16
    disciplinary cases that were initiated during the
    period under review, only 50 were finalised
    within the prescribed period of 90 days. With
    regard to grievances, of the 47 cases lodged,
    only 9 were finalised within the prescribed 30
    days. The capacity of management to address
    grievances as well as handling disciplinary cases
    is still a major challenge. The Departmental
    Bargaining Chamber is functioning well although
    there is still a challenge in respect of scope
    and jurisdictional matters.

18

ORGANISATIONAL FUNCTIONALITY ASSESSMENT (OFA)
  • The current DIRCO structure was approved on 12
    December 2008. Due to the expansion in DIRCOs
    mandate, a need arose to review the existing
    structure
  • During the 2013/14 Financial Year DIRCO piloted
    the Organisational Functionality Assessment
    (OFA) toolset in collaboration with the DPSA
    aimed at diagnosing organisational challenges and
    improve functionality of departments.
  • As a result of the outcome of the OFA, the
    Department embarked upon an organisational
    structure review.
  • The proposed draft structure has been finalised
    and submitted to the Minister of Public Service
    and Administration for concurrence before
    implementation in terms of the applicable
    legislation.

19
Corporate Services
  • The 2013/14 budget was allocated to all the
    programmes however the department overspent its
    appropriation by more than 2 due to the foreign
    exchange fluctuation.
  • The 2013/14 Annual Financial Statements were
    prepared and submitted to Auditor General and
    National Treasury. The department received a
    qualified audit opinion due to repeated findings
    on management of assets.
  • The department submitted a demand management plan
    as per National Treasurys requirement.
  • Regarding payment of service providers within 30
    days, DIRCO significantly improved from 72 in
    the 2012/13 Financial Year to 85.2 in 2013/14
  • Renovations and upgrading of Chancery
    (Washington) and Official Residence (Tokyo) were
    completed
  • 183 vetting fieldwork investigations completed
  • 36 327 documents were legalised within the
    committed time frame which amounted to a 24
    increase and
  • 98 of global network availability was achieved.

20
South African Embassy,Washington
21
Diplomatic Training, Research and Development
(DTRD)
  • DIRCO continued to allocate a substantial portion
    of its budget to reskill its foreign service to
    advance SAs national interest, with particular
    attention to Economic Diplomacy, which has
    resulted in increased investment, trade, joint
    ventures etc. for the country
  • Pursuant to its objective to advance the African
    Agenda, the department provided training to 105
    senior diplomats, mainly from Africa, on
    Post-Conflict Reconstruction and Development and
    Conflict Resolution, Negotiation, Mediation and
    Constitution Drafting.
  • DIRCO offered the following programmes to reskill
    its diplomats
  • 110 training programmes in line with the
    Workplace Skills Plan,
  • 33 language training programmes (French,
    Spanish, Portuguese, Arabic and English) to
  • equip officials with the requisite
    language skills to enhance their participation in
    global
  • affairs
  • 88 protocol and etiquette training programmes
    for the three spheres of government

22
Diplomatic Training, Research and Development
(DTRD)(cont)
  • In order to improve the departments analytical
    and research capabilities and to assist officials
    in taking informed positions on global issues,
    the Policy Research and Analysis Unit (PRAU)
    arranged 35 stakeholder engagements, briefing
    sessions and workshops
  • It also produced the following 4 research papers
  • - Discussion Paper A South African Strategy
    on Economic Diplomacy
  • - Revised Chapter Seven of the National
    Development Plan
  • - South Africas Participation in 
    CIVETS/SSDCD a Strategic Approach for
    Engagement in a Changing Global Environment
  • - South Africa-Nordic Proposal for a
    Roadmap to a future Strategic Partnership

23
Detail per programme 1 - ADMINISTRATION for
the year ended 31 March 2014
2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14
Programme 1 Per Economic classification Programme 1 Per Economic classification AdjustedAppropriation Shifting of Funds Virement FinalAppropriation ActualExpenditure Variance Expenditure as of final appropriation
Programme 1 Per Economic classification Programme 1 Per Economic classification R'000 R'000 R'000 R'000 R'000 R'000
  Current payments              
  Compensation of employees 329 718 - - 329 718 327 073 2 645 99,2
  Goods and services 654 987 125 529 - 780 516 762 749 17 767 97,7
  Interest and rent on land 57 - - 57 - 57
                 
  Transfers subsidies              
  Households - 1 176 - 1 176 1 101 75 93,6
                 
  Payment for capital assets              
  Buildings other fixed structures 343 040 (132 754) - 210 286 170 278 40 008 81,0
  Machinery equipment - 6 049 - 6 049 5 995 54 99,1
  Payment for financial assets - - - - - -
               
  Total 1 327 802 - - 1 327 802 1 267 196 60 606 95,4
24
Programme 2 International Relations
  • Structured Bilaterals
  • The department is the main coordinator of SAs
    structured bilaterals, which have become one of
    the main instruments to advance South Africas
    national priorities, inclusive of increasing
    value-added exports, attracting foreign direct
    investment into priority sectors, promoting
    inbound tourism and seeking development
    cooperation opportunities abroad
  • During the reporting year, SA advanced our
    national priorities, the African Agenda and the
    Agenda of the South through close to 50
    Structured Bilateral Mechanisms
  • BNCs have been established with regional
    countries, inter alia, Botswana, DRC, Namibia,
    Tanzania and Mozambique, to strengthen bilateral
    relations and to support greater regional
    integration

25
Programme 2 International Relations
  • Summits
  • SA hosted
  • The 6th SA-EU Summit in Pretoria on 18 July 2013
  • The Informal Consultations of Heads of State and
    Government on the African Capacity for Immediate
    Response to Crises (ACIRC) in November 2013, and
    the
  • SADC-International Conference on the Great Lakes
    Region (ICGLR) Summit in November 2013
  • SA participated in
  • International Contact Group on Central African
    Republic (CAR) held in Brazzaville May 2013 and
  • Donors' Conference on the African-led
    International Support Mission in the Central
    African Republic (MISCA) held in Addis Ababa 1
    February 2014

26
Programme 2 International Relations
  • International Engagements
  • The scope and depth of South Africas bilateral
    relations are also mirrored by the large number
    of high-level incoming and outgoing visits
    facilitated by the department during the course
    of the reporting year
  • Africa
  • The branch arranged 12 incoming and outgoing
    visits from and to the region
  • Americas
  • There were 9 incoming and outgoing visits from
    and to the region during the period under review
  • Asia and the Middle East
  • The branch arranged 9 incoming and outgoing
    visits from and to the region
  • Europe
  • The branch was involved in preparations for 10
    incoming and outgoing visits from and to the
    region

27
Programme 2 International Relations
  • The outcome of these bilateral engagements
    included the signing of Agreements and MoUs, such
    as
  • - the Grand-Inga Hydro Power Project,
  • - the 2nd Phase of the Lesotho Highlands Water
    Project and
  • - the Joint Permanent Commission on Defence and
    Security with Zimbabwe on the purpose of
    cross border and regional security
  • which leads to opportunities for job creation,
    skills development and vocational education and
    training
  • The concept was established of featuring SA in
    the annual calendar of priorities of foreign
    countries, such as the successful SA Seasons in
    France and the present SA in China, that also
    coincides with the 15 year anniversary of the
    establishment of formal diplomatic relations

28
Programme 2 International Relations
  • SA continued to advocate for the seeking of a
    permanent resolution to the conflict in
    Palestine, as well as supporting the inalienable
    right of the Saharawi people to
    self-determination and independence.
  • South Africa continued to play a leading role
    with regard to the implementation of the SADC
    Roadmap for Madagascars return to
    constitutionality, that eventually led to new
    elections in Madagascar in late 2013 and the
    installation of a democratically elected
    Government
  • President Zuma Appointed Deputy President
    Ramaphosa as Special Envoy to South Sudan and Sri
    Lanka to foster peace and reconciliation in those
    countries
  • Presidential Envoys travelled from and to the
    East African region (Uganda, Kenya and Burundi)
    during 2013/14 so as to update President Zuma on
    the political, economic, and security situation
    in the Region

29
Programme 2 International Relations
  • Contributing towards the national priority of
    creating jobs and decent work, DIRCO and its
    Missions undertook economic diplomacy activities
    to increase value-added exports, attract foreign
    direct investment to priority sectors and to
    promote tourism, thereby reducing poverty and
    underdevelopment
  • DIRCO, in conjuction with the dti and other
    government departments, achieved the following
  • 154 Trade and Investment Seminars
  • 57 engagements with Chambers of Commerce
  • 72 engagements with targeted Government
    Ministries and potential investors

30
Detail per programme 2 INTERNATIONAL RELATIONS
for the year ended 31 March 2014
2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14
Programme 2 Per Economic classification Programme 2 Per Economic classification AdjustedAppropriation Shifting of Funds Virement FinalAppropriation ActualExpenditure Variance Expenditure as of final appropriation
Programme 2 Per Economic classification Programme 2 Per Economic classification R'000 R'000 R'000 R'000 R'000 R'000
  Current payments              
  Compensation of employees 1 629 519 - - 1 629 519 1 714 852 (85 333) 105,2
  Goods and services 1 086 276 - - 1 086 276 1 157 589 (71 313) 106,6
  Interest and rent on land - - - - - -
                 
  Transfers subsidies              
  Households 4 690 - - 4 690 4 248 442 90,6
  Gifts and donations - - - - - -
                 
  Payment for capital assets              
  Buildings other fixed structures 15 - - 15 11 4 73,3
  Machinery equipment 40 500 - - 40 500 15 723 24 777 38,8
                 
  Payment for financial assets - - - - 454 (454)
               
  Total 2 761 000 - - 2 761 000 2 892 877 (131 877) 104,8
31
Programme 3 International Cooperation
  • Global System of Governance
  • UN General Assembly (UNGA)
  • SA contributed to the reshaping of the
    negotiations on the post-2015 development agenda
    co-facilitated with Ireland the UN High Level
    Event on the MDGs in September 2013 in New York.
    The outcome of the High Level Event determined
    that
  • Member States will decide on the Development
    Agenda beyond 2015 in an intergovernmental
    negotiations process that will commence at UNGA69
    in September 2014 and
  • The Development Agenda will build on the MDGs
    unfinished business and all the Rio Principles
    will be followed, which includes Common but
    Differentiated Responsibilities (CBDR)
  • At UNGA68, SA initiated the resolution on the
    Proclamation of the International Decade for
    People of African Descent in the Diaspora. The
    Working Group is one of the follow-up mechanisms
    of the World Conference Against Racism, Racial
    Discrimination, Xenophobia and Related
    Intolerance (WCAR), hosted in Durban in 2001. SA,
    in its capacity, both as host of the WCAR and
    lead negotiator for the racism issue at the level
    of Geneva and New York, has ensured that the
    outcomes of the WCAR are followed up, including a
    recommendation for the proclamation of the
    International Decade of People of African
    Descent, which was subsequently done by UNGA  
  •   

32
Programme 3 International Cooperation
  • UN General Assembly (UNGA) (cont)
  • South Africa continued in partnership with
    Brazil, Ireland, Mexico, Egypt and New Zealand to
    push for the implementation of Nuclear
    Disarmament Commitments. In terms of development,
    the balanced implementation of the NPT under its
    3 mutually-reinforcing pillars is critical given
    the selective focus of the nuclear-weapon States
    and some western countries (technology-holders)
    on the non-proliferation provisions of the NPT
    which has negatively impacted on the inalienable
    right of States to access, develop and use
    advanced nuclear technology for peaceful
    purposes, including for nuclear power generation
    and other applications in the area of human
    health, agriculture and food production etc.
  • Given South Africas unique position as the first
    country to have voluntarily dismantled its
    nuclear weapons programme, it has assumed a
    critical leadership and bridging role in this
    area
  • South Africas status as a responsible producer,
    possessor and trader of defence-related products
    and advanced technologies was reinforced when SA
    signed the Arms Trade Treaty in September 2013

33
Programme 3 International Cooperation (cont.)
  • UN General Assembly (UNGA) Cont.
  • SA continued to lead in the global dialogue on
    Cyber security and Cybercrime by advocating for
    an international, legally binding instrument for
    Cybercrime at the UN. The adoption of the
    Agreement will enhance SAs information security
  • SA, as Chair of the Kimberly Process, tabled a UN
    resolution that was adopted in December 2013 on
    the Role of Diamonds in Fueling Conflict
    Breaking the link between the Illicit transaction
    of Rough Diamonds and Armed Conflict as a
    Contribution to Prevention and Settlement of
    Conflicts, which is one of our key foreign policy
    principles
  • UN Economic and Social Council (ECOSOC)
  • Continuing its participation in the leadership of
    global governance structures, 2013 marked the
    first year of SAs three year membership of
    ECOSOC, which allowed for the follow-up on the
    outcomes of all major UN Conferences in the
    economic, social and environmental fields,
    including the post-2015 development agenda
  • South Africa played a leading role in the 20-year
    review of the Programme of Action of the
    International Conference on Population and
    Development (ICPD) by promoting comprehensive
    Sexual and Reproductive Health and Rights for all
    and addressing gender inequalities, lack of
    empowerment of women and girls, and gender-based
    violence

34
Programme 3 International Cooperation
  • UN Economic and Social Council (ECOSOC) (cont)
  • In line with our domestic priorities, SA
    participated in the 58th Session of the
    Commission on the Status of Women as part of its
    continued drive to advance gender equality and
    empowerment of women
  • SA continued to provide a leadership role in the
    United Nations Framework Convention on Climate
    Change (UNFCCC) on the basis of the Durban Plan
    for Enhanced Action (ADP) to advance national and
    continental interests and particpated in COP
    19/CPM9 where it was agreed to set up a new
    international mechanism to help developing
    countries to deal with extreme and slow-onset
    climatic conditions
  • Human Rights Council (HRC)
  • Since its return to the HRC in November 2013
    (which means that SA has the right to draft,
    present, promote and vote on Resolutions), SA
    contributed to the debates on the Maximum
    Protection of Human Rights and addressing
    violations of such rights, which included the
    provision of adequate remedies in areas such as
    human rights defenders, peaceful protests, and
    right to adequate housing and non-discrimination
  • SA continues to pursue the promotion and
    protection of all human rights and fundamental
    freedoms through its participation in the
    sessions of the HRC where it supported and
    negotiated various resolutions

35
Programme 3 International Cooperation
  • International Law
  • Pursuant to its national interest, SA submitted
    its extended Continental Shelf claim to the
    United Nations which, if successful, will give it
    exclusive jurisdiction over marine territory and
    resources that spans more than 1.9 million square
    kilometres. This will enhance SAs Blue Economy
    strategy
  • DIRCO submitted 1343 written legal opinions and
    certified 116 international agreements for the
    Presidents authorization
  • Organisation for the Prohibition of Chemical
    Weapons (OPCW)
  • South Africa played a key role in the OPCW in
    relation to the destruction of chemical weapons
    in Syria
  • Group of 20 (G20)
  • In the G20, South Africa Co-chaired the
    Development Working Group (DWG) which continued
    to address development bottlenecks and to assist
    low income countries to achieve growth

36
Programme 3.2 Continental Cooperation
  • AU
  • Celebrated Golden Jubilee of the Organisation of
    African Unity/African Union (OAU/AU) from 24-27
    May 2013
  • At the 22nd Ordinary Session of the Assembly of
    the African Union, SA contributed to development
    of a common African position on post-2015 Agenda
    and contributed to the approval of AU Agenda 2063
  • Participated in the Extraordinary Session of the
    Assembly of the AU on Africas relationship with
    the International Criminal Court (ICC) and the AU
    decision to fast-track the mandate of the African
    Court on Human and Peoples Rights
  • Assisted in hosting 50th Anniversary of Pan
    African Women Organisation (PAWO) in contribution
    of the elimination of discrimination at DIRCO on
    30 and 31 August 2013

37
Programme 3.2 Continental Cooperation
  • South Africa participated in the SADC Election
    Observer Missions to the Zimbabwe Harmonised
    Elections (July 2013), Swaziland (September
    2013), and Madagascar (October and December
    2013).
  • South Africa continued to provide logistical and
    substance support to the Pan African Parliament
    (PAP) Sessions which were held in Midrand, South
    Africa in May 2013 and March 2014 respectively.
  • South Africa participated in the 20th Summit of
    the African Peer Review (APR) Forum in Addis
    Ababa on 29 January 2014. Key outcomes included
    the accession of the Republic of Equatorial
    Guinea to the APRM process and South Africa
    presenting its Third National APRM PoA
    Implementation Report. Since its inception, 34
    African countries have acceded to the APRM, while
    reviews have been completed for 17 of those
  • The country participated in the 53rd Session of
    the African Commission on Human and Peoples
    Rights (ACHPR) held in the Gambia in April 2013.
    At this session, South Africa presented a
    National Statement on Human Rights issues in the
    country.

38
Programme 3.2 Continental Cooperation (cont.)
  • Peace and Security
  • SA hosted the Informal Consultations of Heads of
    State and Government on the African Capacity for
    Immediate Response to Crises (ACIRC) at DIRCO in
    November 2013, that culminated in the January
    2014 AU Assembly decision to operationalise ACIRC
  • SADC-International Conference on the Great Lakes
    Region (ICGLR) Summit held at DIRCO in November
    2013, where the report of the Joint SADC/ICGLR
    Ministerial Meeting on the Implementation of the
    Framework for Peace, Security and Cooperation for
    the DRC and the Region, was adopted
  • In January 2014 the AU Summit elected SA to the
    African Union Peace and Security Council for a
    two year-term, with effect from 1st April 2014
  • Facilitated mediation efforts that resulted in
    elections in Zimbabwe and Madagascar.
  • Continued engaging with the Parties in DRC, CAR
    and the South Sudan

39
Programme 3.2 Continental Cooperation (cont.)
  • New Partnership for Africas Development (NEPAD)
  • President Zuma provided update report on progress
    made to NEPAD Heads of State and Government
    Organising Committee (29 January 2014) as Chair
    of Presidential Infrastructure Championing
    Initiative (PICI) and champion of the North-South
    Corridor.
  • In support of mobilizing strategic partners to
    help scale up and accelerate implementation of
    AU/NEPAD development priorities, objectives,
    programmes and projects
  • Participated at the 5th TICAD Summit held in
    Yokohama, Japan from 1-3 June 2013, resulting in
    partners pledging USD32 billion, among other
    outcomes. SA participated in pre-Summit
    negotiation process.
  • As Co-Chair of FOCAC, SA participated in the 4th
    FOCAC Foreign Minister Political Consultation in
    New York (23 September), which reinforced
    implementation modalities under Beijing Action
    Plan.
  • Participated in 3rd Africa-Arab Summit in Kuwait
    (19-20 November 2013) and played a role in
    pre-Summit negotiation process, which led to
    concrete pledges from Kuwait and Saudi Arabia,
    among others.

40
Programme 3.2 Continental Cooperation
  • South Africa participated in the SADC Election
    Observer Missions to the Zimbabwe Harmonised
    Elections (July 2013), Swaziland (September
    2013), and Madagascar (October and December
    2013).
  • South Africa continued to provide logistical and
    substance support to the Pan African Parliament
    (PAP) Sessions which were held in Midrand, South
    Africa in May 2013 and March 2014 respectively.
  • South Africa participated in the 20th Summit of
    the African Peer Review (APR) Forum in Addis
    Ababa on 29 January 2014. Key outcomes included
    the accession of the Republic of Equatorial
    Guinea to the APRM process and South Africa
    presenting its Third National APRM PoA
    Implementation Report.
  • The country participated in the 53rd Session of
    the African Commission on Human and Peoples
    Rights (ACHPR) held in the Gambia in April 2013.
    At this session, South Africa, presented a
    National Statement on Human Rights issues in the
    country.

41
Programme 3.2 SADC
  • Responding to the need to place SA citizens in
    regional, continental and international
    organisations, Dr Thembinkosi Mhlongo was
    appointed as Deputy Executive Secretary
    responsible for Regional Integration at the SADC
    Secretariat
  • The 34th SADC Summit was held in Malawi from 10
    to 18 August 2013. Key outcomes include an update
    on the Mid-term review of the Regional Indicative
    Strategic Development Plan (RISDP), the decision
    to negotiate a new Protocol on the SADC Tribunal
    and to address remaining outstanding technical
    issues on the establishment of the SADC Regional
    Development Fund (RDF)
  • As part of SAs commitment to regional
    integration, participated at two COMESA-EAC-SADC
    Tri Partite Trade Negotiations Forums

42
Programme 3.3 South South Cooperation
  • As Chair of BRICS, SA ensured the full
    implementation of the eThekwini Declaration and
    the outcomes of the eThekwini Action Plan
    following the successful hosting of the Fifth
    BRICS Summit, March 2013
  • Participated at the 13th Meeting of the IORA,
    November 2013 where SA tabled its intention to
    serve as vice chair of IORA from 2015-2017 and
    chair from 2017-2019
  • Continue to participate in the meetings of the
    Coordinating Bureau of the NAM to enable SA to
    contribute to the development of common positions
    of the South and continue to engage the G77
    China to the extent that SA will be Chairing in
    2016

43
Programme 3.4 North South Cooperation
  • Participated in the 12th SA-EU Ministerial
    Political Dialogue held in Brussels, June 2013,
    in the context of deepening the SA-EU Strategic
    Partnership
  • Development between SA and the EU further
    expanded to now include the establishment of the
    Human Rights Dialogue Forum and the creation of a
    Maritime Security Sub-committee
  • Hosted the 6th SA-EU Summit in Pretoria which
    resulted in the Agreement between SA and the
    European Atomic Energy Community for Cooperation
    and the Peaceful use of Nuclear Energy and a
    partnership in the area of rural electrification,
    with an initial target of 300 000 households in
    remote areas of SA

44
Detail per programme 3 INTERNATIONAL
COOPERATION for the year ended 31 March 2014
Programme 3 Per Economic classification Programme 3 Per Economic classification AdjustedAppropriation Shifting of Funds Virement FinalAppropriation ActualExpenditure Variance Expenditure as of final appropriation
Programme 3 Per Economic classification Programme 3 Per Economic classification R'000 R'000 R'000 R'000 R'000 R'000
  Current payments              
  Compensation of employees 271 640 - - 271 640 277 126 (5 486) 102,0
  Goods and services 184 415 (8 200) (6 991) 169 224 163 929 5 295 96,9
  Interest and rent on land - - - - - -
  Transfers subsidies              
  Households 1 467 - - 1 467 996 471 67,9
  Payment for capital assets              
  Buildings other fixed structures - 921 - 921 921 - 100,0
  Machinery equipment 1 481 7 279 - 8 760 8 717 43 99,5
      -        
  Payment for financial assets - - - - - -
               
  Total 459 003 - (6 991) 452 012 451 689 323 99,9

45
Programme 4 Public Diplomacy
  • To enhance South Africas foreign policy
    objectives and to promote a positive image of the
    country, both domestically and abroad, DIRCO
    launched a 24-hour online radio station, Ubuntu
    Radio, on 17 October 2013, which can be accessed
    worldwide
  • As part of domesticating SAs foreign policy and
    understanding the need of ordinary South
    Africans, DIRCO organised 21 Public Participation
    Programmes to intensify its communication with
    ordinary citizens throughout the country
  • Diplomatic Chat, an in-house networking session
    aimed at bringing together various stakeholders
    within the international relations field was
    launched
  • Three Ambassadors Forum events, attended by
    members of the resident Diplomatic Corps, were
    held where various topical issues, such as the
    National Development Plan, were discussed
  • The print run of the quarterly magazine, Ubuntu
    increased from 5 000 to 8 000 during the year
  • The introduction of various platforms and tools
    such as the Director-Generals Forum (DGF) News
    assists in informing employees of decisions taken
    in management meetings

46
Programme 4 State Protocol
  • Provided professional State Protocol Services at
    major events such as
  • SA-EU Summit
  • SADC/ICGLR Summit
  • BRICS NSA Ministerial Meeting
  • State Funeral of Former President Nelson Mandela
  • New diplomatic offices established in RSA
  • Guyana, Haiti, Khazakstan and African Tax Forum.
    The establishment of these four offices increased
    foreign representation in SA to 326, second only
    to Washington, DC
  • Provided protocol services for
  • 9 international conferences
  • 28 555 dignitaries at the three State Protocol
    Lounges
  • 107 incoming and 95 outgoing visits for
    Principals
  • 2 972 protocol ceremonial and hospitality
    services
  • 214 incoming and outgoing international visits
    for provincial and local governments

47
FOREIGN REPRESENTATION IN RSA
48
Detail per programme 4 PUBLIC DIPLOMACY AND
PROTOCOL for the year ended 31 March 2014
Programme 4 Per Economic classification Programme 4 Per Economic classification AdjustedAppropriation Shifting of Funds Virement FinalAppropriation ActualExpenditure Variance Expenditure as of final appropriation
Programme 4 Per Economic classification Programme 4 Per Economic classification R'000 R'000 R'000 R'000 R'000 R'000
  Current payments              
  Compensation of employees 123 396 (7 936) - 115 460 114 682 778 99,3
  Goods and services 123 331 14 689 5 768 143 788 164 532 (20 744) 114,4
  Interest and rent on land - - - - - -
          -   -
  Transfers subsidies              
  Departmental agencies accounts 6 753 (6 753) - - - -
  Households 548 (256) - 292 212 80 72,6
                 
  Payment for capital assets              
  Buildings other fixed structures - - - - - -
  Machinery equipment 440 256 1 223 1 919 2 127 (208) 110,8
               
               
  Total 254 468 - 6 991 261 459 281 553 (20 094) 107,7
49
Detail per programme 5 INTERNATIONAL TRANSFERS
for the year ended 31 March 2014
2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14 2013/14
Programme 5 Per Economic classification Programme 5 Per Economic classification AdjustedAppropriation Shifting of Funds Virement FinalAppropriation ActualExpenditure Variance Expenditure as of final appropriation
Programme 5 Per Economic classification Programme 5 Per Economic classification R'000 R'000 R'000 R'000 R'000 R'000
  Current payments              
  Transfers subsidies              
  Departmental agencies accounts 491 942 (6 500) - 485 442 485 442 - 100,0
  Foreign governments international organisations 460 431 6 500 - 466 931 492 539 (25 608) 105,5
               
  Total 952 373 - - 952 373 977 981 (25 608) 102,7
50
2013/14AUDIT OUTCOME- QUALIFIED AUDIT OPINION
51
Recurring findings on
  1. Management of Assets
  2. Procurement procedures and processes
  3. 30 days payment
  4. Financial statements

52
1. MANAGEMENT OF ASSETS
FINDINGS MANAGEMENT INTERVENTIONS STATUS REPORT
Existence Assets not physically verifiable. Asset turnaround strategy developed and implemented Audit task team established to monitor the implementation of the Asset turnaround strategy CFO convened a three-day workshop during September 2014 with all Corporate Services Managers to address assets management deficiencies identified in the year under review and to reconfirm the procedures. All missions have conducted physical verification of assets using a scanner or manual count as at end of September 2014. Increased capacity at Head Office to monitor the assets management activities.
Completeness Assets not recorded in the fixed asset register. Asset turnaround strategy developed and implemented Audit task team established to monitor the implementation of the Asset turnaround strategy CFO convened a three-day workshop during September 2014 with all Corporate Services Managers to address assets management deficiencies identified in the year under review and to reconfirm the procedures. All missions have conducted physical verification of assets using a scanner or manual count as at end of September 2014. Increased capacity at Head Office to monitor the assets management activities.
Reconciliations not performed regularly. Asset turnaround strategy developed and implemented Audit task team established to monitor the implementation of the Asset turnaround strategy CFO convened a three-day workshop during September 2014 with all Corporate Services Managers to address assets management deficiencies identified in the year under review and to reconfirm the procedures. All missions have conducted physical verification of assets using a scanner or manual count as at end of September 2014. Increased capacity at Head Office to monitor the assets management activities.
53
1. MANAGEMENT OF ASSETS
FINDINGS MANAGEMENT INTERVENTIONS STATUS REPORT
Existence Assets not physically verifiable. Consequence management against officials who fail to implement SCM directives shall be embarked upon as recommended. Corrective action has been initiated against missions that did not comply with assets management directives.
Completeness Assets not recorded in the fixed asset register. Consequence management against officials who fail to implement SCM directives shall be embarked upon as recommended. Corrective action has been initiated against missions that did not comply with assets management directives.
Reconciliations not performed regularly. Consequence management against officials who fail to implement SCM directives shall be embarked upon as recommended. Corrective action has been initiated against missions that did not comply with assets management directives.
54
PROGRESS REPORT ON ASSETS VERIFICATION AS AT 30
SEPTEMBER 2014
REGION TOTAL ASSETS ASSETS VERIFIED ASSETS NOT VERIFIED GE OF ASSETS VERIFIED
Africa 57,457 50,907 6,550 88.60
Europe 42,202 40,480 1,722 95.92
Asia Middle East 32,225 29,999 2,226 93.09
America 20,142 19,724 418 97.92
Total 152,026 141,110 10,916 92.82
55
2. PROCUREMENT AND CONTRACT MANAGEENT
FINDINGS MANAGEMENT INTERVENTIONS PROGRESS REPORT
Goods and services procured without following supply chain management practice notes, policies and procedures as required by Treasury Regulation 16A6.1. This constituted irregular expenditure. Example Three or more quotations not obtained. Established (centralised approach) bid committees - Specification - Evaluation - Adjudication Established a quality assurance unit to perform pre and post checking of expenditure vouchers. Implemented tracking system to improve the compliance with procurement processes. Reviewed and implemented Financial Delegation of Authority as from 01 October 2014. Reviewed Supply Chain Management and Financial Management policies Standard Operating Procedures.
56
3. EXPENDITURE MANAGEMENT
FINDINGS MANAGEMENT INTERVENTIONS PROGRESS REPORT
Payments to suppliers not made within 30 days of receipt of invoice. It was noted that the department had not implemented processes and procedures (incorporated in a policy) to detect and prevent irregular, fruitless and wasteful expenditures Established a quality assurance unit to perform post checking of expenditure transactions. Effective and appropriate disciplinary steps shall be taken against officials who made and permitted irregular, fruitless and wasteful expenditure. Implemented a central point of receiving of all invoices at Head Office (Missions to implement the same). Implemented an electronic invoice tracking system for Head Office. (the system to be rolled out to missions)
57
4. MATERIAL MISSTATEMENTS ON ANNUAL FINANCIAL
STATEMENT
FINDINGS MANAGEMENT INTERVENTIONS PROGRESS REPORT
There were material errors, misstatements and omissions identified by the AGSA with regard to the AFS submitted for auditing (identified from the high level review of the AFS). Established a dedicated unit to prepare monthly financial statements which are reviewed by senior managers. A training on Modified Cash Standard including the disclosure requirements has been arranged with the Office of the Accountant General for Financial and Supply Chain Management team including Corporate Services Managers. A three days workshop held with all Corporate Services Managers on audit findings relating to corporate services related matters.
58
Way forward
  • Continuous improvement of assets management at
    both Head Office and Missions.
  • Payment of invoices within 30 days to be improved
    from current 82 level to 100.
  • Finalisation of the review of the organisational
    structure and implementation thereof.
  • Finalisation of the White Paper on SAs Foreign
    Policy.
  • Processing of the Foreign Service Bill.

59
  • 2013/14 Annual Report
  • African Renaissance
  • and International Cooperation Fund

60
INTRODUCTION
  • During the year under review, ARF continued to
    identify and fund projects in the areas of
  • cooperation between the Republic of South Africa
    and other countries, in particular African
    countries
  • promotion of democracy and good governance
  • prevention and resolution of conflict
  • socio-economic development and integration
  • humanitarian assistance
  • human resource development.

61
African Renaissance Fund (ARF)
  • During the year under review, the ARF developed
    its own Strategic and Annual Performance Plans,
    separate from the department, however the tabling
    was delayed.
  • The ARF Secretariat focused on improving ARF
    institutional framework and governance.
  • The Fund disbursed grant to the value of only
    R41 million during the year under review, which
    is a significant decrease over previous years.
  • The ARF further released R229 million to
    multi-year projects approved in prior years.
  • Six Advisory Committee meetings held to consider
    project proposals for recommendation.

62
INCOME AND EXPENDITURE 2013/14
Transfer payments   485 442 000
Accumulated surplus (reserves)   932 956 000
Interest received   93 564 000
Total reserves   1 511 962 000
APPROVED GRANTS FOR 2013/14   (41 300 000)
AU and SADC election observer mission 17 000 000  
Budget support to Seychelles 7 714 000  
Madagascar election 16 585 000  
Roll over grants - commitments   (548 074 000)
Total available reserves   922 588 000
63
2013/14AUDIT OUTCOME- UNQUALIFIED AUDIT
OPINION
64
Recurring findings on
  1. Non compliance with procurement procedures
  2. Financial statements

65
STATUS REPORT ON AUDIT OUTCOME
  • The preparation of an operational manual
    detailing Delegations of Authority is underway
  • Terms of Reference for the Secretariat and the
    Advisory Committee have been developed
  • The Advisory Committee has initiated the
    regularisation of the relationship between the
    Fund and the Department and an accountability
    mechanism through a Shared Services Agreement was
    scheduled to commence in the 2014/15 financial
    year 
  • The Audit Committee, the Risk Management
    Committee and the Advisory Committee have
    continued to provide direction and assistance to
    the ARF in driving forward its legislative
    mandate.
  • A separate unit dealing with financial management
    has been established.

66
STATUS REPORT ON AUDIT OUTCOME
Findings Status report
Non compliance with procurement procedures Delegations of Authority is underway Terms of Reference for the Secretariat and the Advisory Committee have been developed The regularisation of the relationship between the Fund and the Department and an accountability mechanism through a Shared Services Agreement was scheduled to commence in the 2014/15 financial year  The Audit Committee, the Risk Management Committee and the Advisory Committee have continued to provide direction and assistance to the ARF in driving forward its legislative mandate.
67
STATUS REPORT ON AUDIT OUTCOME
Findings Status report
Misstatements (errors) in the financial statements A separate unit dealing with financial management has been established. 2. A training on Accrual including the disclosure requirements has been arranged with the Office of the Accountant General for Financial Management team. 3. Procurement of Pastel (accounting system) is underway
68
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