Project Organised Learning (POL)

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Project Organised Learning (POL) 5
Presentation, writing and communication

• Master of Science 8 Semester
• (BIT-students)
• Lecturer Lars Peter Jensen

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Mm. 5 Presentation, writing and communication

• Agenda
• Lecture 1 On communication
• Group exercise 1 To team or not to team
• Lecture 2 On report writing and review
• Group exercise 2 Reviewing abstracts
• Lecture 3 On oral presentation
• Evaluation of the POL course

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Communication - a definition
- from ancient Latin communis - common -
sharing, making commonly known Merriam-Webster
( www.m-w.com ) a to convey knowledge of or
information about make known ltcommunicate a
storygt b to reveal by clear signs lthis fear
communicated itself to his friendsgtc to
transmit information, thought, or feeling so
that it is satisfactorily received or understood
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Ways of communication
One-on-one Few-on-few One-on-many
Participants
Characteristic Two-way Multi-way One-way
Oral Discussion Group discussion Presentation
Written Letters, e-mail Working papers Notes for a course
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Tools for communication analysis in the group

• Three tools
• Quantitative - drawing communication diagrams
• Qualitative/quantitative - logging type and
  number of contributions from group members
• Relative matching individual group members
  assessment of the process

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1. Quantitative
Communication diagram, to be filled by an observer
after finishing
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2. Qualitative/quantitative

• Three types of contributions
• Contributions furthering discussion
• Contributions improving climate
• Contributions blocking discussion

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Contributions furthering discussion

• Make proposals
• Search for information via questions
• Give information
• Summing up the discussion
• Elaborate and further develop ideas
• Test own and others understanding of the topic
  under discussion

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Contributions improving climate

• Praise and encourage others
• Support others in being listened to
• Follow and support ideas of others
• Openly express change of opinion
• Show openness
• Listen actively

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Contributions blocking discussion

• Disagree without constructive alternatives
• Attack proposals of others
• Defend own proposals aggressively
• Speaking all the time without listening
• Talk about other subjects

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Qualitative/quantitative
Stud. 1 Stud. 2 Stud. 3 Stud. 4 Stud. 5 Stud. 6
Futhering discussion
Improving climate
Blocking discussion
To be filled by an observer
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3. Relative - matching

• After the discussion
• Assessing the process individually
• Matching the individual group members assessment
  
• Discussing major mismatches

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A team communication exercise

• To TEAM or not to TEAM that is the question!
• Project Managers solve many problems. Before you
  can solve a problem you have to understand it!
• Bill Gates only scored three right in this simple
  test See how many you get right.
• ..and then see how many your group gets right.

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Do you want to know the correct answers?
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What can we learn about communication from this
exercise?
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Time for a break
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Lecture 2 On writing and review

• Illustrations
• Group writing
• Review

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Illustrations

• A picture can tell more than a thousand words
  but only if it is a good illustration of the
  subject
• Some examples

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(No Transcript)
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Illustrating eye view of a control room
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Illustrating emission of NOX
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How to write

• Before writing (the group)
• Preparation receiver, message, outline
• Brainstorm e.g.. Post-it
• Writing (individually)
• Go for it write without criticism one
  headline at a time (in arbitrary order)
• Structure structure the writing, creating
  overview and consistency
• Edit make the writing easy to read
• After writing (the group or others)
• Review

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Review Why ?

• To find mistakes
• To identify if something is missing
• To point out which parts of the document are
  really good (excellent)

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Review How and When ?

• Written or oral
• at a group meeting
• after everybody have read the writing and have
  prepared individual comments to it

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Review How ?

• Split the comments into tree categories
• Misspelling, misprint and other corrections in
  the proofs. (might be noted directly in the
  document)
• Logical errors, misunderstandings, poor
  formulations, technical mistakes etc. that makes
  the understanding difficult or impossible for the
  reader.
• Good points, well structured, clear overview,
  interesting angle, well documented, clear
  illustrations etc.

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Group Exercise

• Read the 3 distributed abstracts carefully
• Review them following the method on the previous
  slide
• Then rank them according to quality and give them
  a mark between 0 and 100

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Break for 15 minutes
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Lecture 3 On oral presentation

• Planning an oral presentation

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The short presentation plan

1. Tell them what you are going to tell them!
2. Tell them!
3. Tell them what you have told them!

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The longer presentation plan- 1

• Questions to ask
• What is my point? Message
• Why do I want to tell? Motivation
• Who is to know? Receiver, code, power
• How to approach receiver? Contact
• How should I tell it? Focus, media
• Where/when to tell? Situation
• What do I know? Competence
• How do I behave? Attitude

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The longer presentation plan- 2

• Things to think about
• Content - message, structure
• Appearance - confident, open, lively
  (eye-contact, hands)
• Articulation - clear, fluent, correct terminology
  (write)
• AV-aids - blackboard, OHP, PowerPoint, posters,
  film
• Time-management - organise, message
• Group collaboration - organise, message
• Plan - rehearse - evaluate review rehearse
  etc.

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Nervousness . . . . . . .

• Everyone is nervous, insecure and/or exited - the
  only thing that helps is practice.
• Prepare
• Rehearse
• Write introduction conclusion
• Write clue-cards

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Oral presentations - body language

• Elements in body language
• eyes
• facial mimic
• gesture
• posture
• position
• dressing

How do you interpret this sign?
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Body language

• Be aware of your body language often there is a
  contradiction between what you say and what your
  body tells
• Some examples which may well be culturally
  biased??

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Signals defence and insecurity despite the smile
Confident, committed and confidence-inspiring
Superior and self-confident dont turn your back
to the audience
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Defensive and keeping his distance
A little nervous holding a pencil or a pointing
device will look more natural
Aggressive, determined
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Cautious and a little insecure
Open and honest
Insecure, holding his own hand
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• So beware of your body language and rehearse in
  front of your friends and in front of the mirror!!

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This was it for today and the end of this
course on Project Organised Learning
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Before we say Good Bye I would like to hear your
honest opinion about the POL-course, both form
and content.Please feel free to speak your
mind!!