Memorandums

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Memorandums

• Keyboarding Objective4.03
• Apply correct memo formats.

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What are Memorandums?

• A memorandum is a short message from one person
  to another in the same business or organization.
• Memorandums are usually referred to as memos.
• Memos have no salutation line and no signature
  area at the end.

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Memo Formatting Rules
Margins TM-2inches RM-1inch BM-1inch LM-1inch

• Use a standard font style and font size i.e.
  Times New Roman/Arial and 12 point font.
• Single Space within paragraphs and double space
  between paragraphs.
• All parts of the memo begin at the left margin,
  including paragraphs. (Block Style Format)

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Memo HeadingThe formal memorandum uses a special
heading, sometimes preprinted on stationery.
Typically, words in the memo heading are keyed
in ALL CAPS, bold, followed by a colon, and
double spaced as follows

• TO(Readers name)
• FROM(Authors name)
• DATE(Complete and current date)
• SUBJECT(What the memo is about)

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Keying Formal Memos

• 2
• TOTab Tab Receivers name
• (DS)
• FROMTab Authors name
• (DS)
• DATETab Current date
• (DS)
• SUBJECTTab Memo topic
• (DS)
• Body-Message of the memo
• (DS)
• Typist initials

• The memo heading should by keyed in all capital
  letters, bold, and followed by a colon.
• Use the tab key to align information following
  the memo heading.
• When keying the body, single space within
  paragraphs and double between paragraphs.

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Parts of a Memo
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Notes to Remember!

• If someone other than the writer of the memo keys
  the memo, typist initials should be included.
• Typist initials are keyed in lower case with no
  space and no punctuation.
• If you have an attachment or enclosure notation,
  double space after typing typist initials and
  type Enclosure or Attachment.
• Enclosure-Something is included with the memo.
• Attachment-Supporting document is attached by a
  paper clip, staple, etc.
• If someone in addition to who the memo is
  originally written will be receiving a copy of
  the memo, include a copy c notation.