Memorandums - PowerPoint PPT Presentation

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Memorandums

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Memorandums Keyboarding Objective 4.03 Apply correct memo formats. What are Memorandums? A memorandum is a short message from one person to another in the same ... – PowerPoint PPT presentation

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Title: Memorandums


1
Memorandums
  • Keyboarding Objective4.03
  • Apply correct memo formats.

2
What are Memorandums?
  • A memorandum is a short message from one person
    to another in the same business or organization.
  • Memorandums are usually referred to as memos.
  • Memos have no salutation line and no signature
    area at the end.

3
Memo Formatting Rules
Margins TM-2inches RM-1inch BM-1inch LM-1inch
  • Use a standard font style and font size i.e.
    Times New Roman/Arial and 12 point font.
  • Single Space within paragraphs and double space
    between paragraphs.
  • All parts of the memo begin at the left margin,
    including paragraphs. (Block Style Format)

4
Memo HeadingThe formal memorandum uses a special
heading, sometimes preprinted on stationery.
Typically, words in the memo heading are keyed
in ALL CAPS, bold, followed by a colon, and
double spaced as follows
  • TO(Readers name)
  • FROM(Authors name)
  • DATE(Complete and current date)
  • SUBJECT(What the memo is about)

5
Keying Formal Memos
  • 2
  • TOTab Tab Receivers name
  • (DS)
  • FROMTab Authors name
  • (DS)
  • DATETab Current date
  • (DS)
  • SUBJECTTab Memo topic
  • (DS)
  • Body-Message of the memo
  • (DS)
  • Typist initials
  • The memo heading should by keyed in all capital
    letters, bold, and followed by a colon.
  • Use the tab key to align information following
    the memo heading.
  • When keying the body, single space within
    paragraphs and double between paragraphs.

1
1
1
6
Parts of a Memo
7
Notes to Remember!
  • If someone other than the writer of the memo keys
    the memo, typist initials should be included.
  • Typist initials are keyed in lower case with no
    space and no punctuation.
  • If you have an attachment or enclosure notation,
    double space after typing typist initials and
    type Enclosure or Attachment.
  • Enclosure-Something is included with the memo.
  • Attachment-Supporting document is attached by a
    paper clip, staple, etc.
  • If someone in addition to who the memo is
    originally written will be receiving a copy of
    the memo, include a copy c notation.
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