PRESENTATION TO THE SELECT COMMITTEE ON LOCAL GOVERNMENT AND ADMINISTRATION - PowerPoint PPT Presentation

Loading...

PPT – PRESENTATION TO THE SELECT COMMITTEE ON LOCAL GOVERNMENT AND ADMINISTRATION PowerPoint presentation | free to download - id: 70de66-MzdhY



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

PRESENTATION TO THE SELECT COMMITTEE ON LOCAL GOVERNMENT AND ADMINISTRATION

Description:

Title: PowerPoint Presentation Author: JuneI Last modified by: PC 10 Created Date: 9/7/2005 10:51:59 AM Document presentation format: On-screen Show – PowerPoint PPT presentation

Number of Views:88
Avg rating:3.0/5.0
Slides: 19
Provided by: June63
Learn more at: http://pmg-assets.s3-website-eu-west-1.amazonaws.com
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: PRESENTATION TO THE SELECT COMMITTEE ON LOCAL GOVERNMENT AND ADMINISTRATION


1
PRESENTATION TO THE SELECT COMMITTEE ON LOCAL
GOVERNMENT AND ADMINISTRATION PROGRAMME
1 BRANCH ADMINISTRATION Mr Tozi Faba Deputy
Director-General 7 May 2007
2
STRUCTURE OF THE PRESENTATION
  • Purpose of Programme
  • Strategic Objectives
  • Sub-programmes and Purpose
  • Achievements against 2006/07 Outputs
  • Structure and Staffing
  • Representivity Profile
  • Strategic Priorities for 07/08 financial year
  • 8. Planned Outputs for 2007/08
  • 9. Budget

3
1. PURPOSE
  • The purpose of the Programme is to conduct
    overall management of the Department, formulate
    internal policies, and provide for the leadership
    functions of the Senior Management Service within
    the Ministry and the Department.

4
2. STRATEGIC OBJECTIVE
  • To strengthen dplgs organisation capability and
    performance to deliver on its mandate.

5
3. SUB-PROGRAMMES AND PURPOSE
  • Human Resource Management and Development
  • To render Organisational Development, Human
    Resource Management and Development services and
    increased Quality of Worklife within dplg.
  • Information Technology and Management
  • To oversee the development of IT Policy and
    implementation of Information Communication
    Technology services.
  • Marketing and Communication
  • To co-ordinate the development and implementation
    of a Marketing and Communication Strategy and
    render corporate brand management and internal
    communication services.

6
4. ACHIEVEMENTS AGAINST 2006/07 OUTPUTS
  • Internship Programme implementation according to
    the Branch needs.
  • PMDS implemented at all levels within the
    Department.
  • Virtual private Network implemented to enhance
    communication and access to dplg information and
    better capacity to communicate with stakeholders
    based on quick access to information.
  • Established ICT Local Government in eight
    provinces to support service delivery (Joint
    venture between the dplg, SALGA and DPSA).
  • Developed draft guidelines regarding local
    communication e.g. covers communication policy,
    how communication structures should look at local
    level, described linkages to IGR.
  • More than 50 of district communication have been
    established which provide support to IGR.

7
4. ACHIEVEMENTS AGAINST 2006/07 OUTPUTS (Cont.)
  • Working towards Cabinet process of endorsement
    for application throughout the local sphere
    linking up with the provincial and national
    sphere approval.
  • 2005/06 Annual Report finalised and presented on
    time.
  • Communication Strategy approved, rolled-out to
    key Stakeholders and Project Consolidate
    Municipalities.
  • Continous monitoring of Risk Management through
    the Quarterly Review Meetings.
  • HRD Strategy developed and approved.

8
5. STRUCTURE AND STAFFING
Post Level Female Female Female Female Male Male Male Male Total
Post Level African Coloured Asian White African Coloured Asian White Total
1 2 7 0 0 0 7 0 0 0 14 (4.4)
3 5 47 0 1 2 27 3 0 0 80 (25.2)
6 8 43 2 0 17 15 3 0 2 82 (259)
9 12 59 4 1 13 53 3 1 7 141 (44.5)
Total Post levels 1-12 156 (49.2) 6 (1.9) 2 (0.6) 32 (10.1) 102 (32.1) 9 (2.9) 1 (0.3) 9 (2.9) 317 (100)
SMS Band A 18 2 0 4 24 3 3 8 62 (64.6)
SMS Band B 7 1 0 0 12 2 3 3 28 (29.2)
SMS Band C 1 0 0 0 1 1 0 1 4 (4.1)
SMS Band D 1 0 0 0 1 0 0 0 2 (2.1)
Total SMS 27 (28.1) 3 (3.1) 0 (0) 4 (4.1) 38 (39.6) 6 6.3() 6 (6.3) 12 (12.5) 96 (100)
Total All posts 183 (44.3) 9 (2.1) 2 (0.5) 36 (8.8) 140 (33.9) 15 (3.6) 7 (1.7) 21 (5.1) 413 (100)

9
STRUCTURE AND STAFFING (Cont.)
Post Category 1 April 2006 1 April 2006 1 April 2006 31 March 2007 31 March 2007 31 March 2007
Number of approved posts Number of filled posts Number of vacancies Number of approved posts Number of filled posts Number of vacancies
SMS 120 90 30 129 96 33
Middle Management 93 78 15 91 80 11
Lower Posts 259 231 28 280 237 43
TOTAL 472 399 73 500 413 87
Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 14 posts.
10
6. Representivity profile on SMS level compared
with Public Service targets, as at 31 March 2007

CATEGORY PUBLIC SERVICE AND dplg TARGETS POSITION AS AT 31.3.2007 GAP 31.3.2007
Black People (African, Coloured and Asian) at SMS level 75 83 8
Women at Management level 50 35. -15
People with Disabilities 2 0.5 -1.5
  • Analysis
  • The dplg has exceeded the 75 Public Service
    target of black people at management level.
  • The dplg has not met the Public Service target of
    50 for women at management level. Currently the
    gap is -15. The Employment Equity Plan and
    strategy has been revised to enable the dplg to
    meet the new target of 50.
  • The profile for People with Disability is 0.5.
    The Employment Equity plan and strategy have been
    revised to also address this gap of -1.5.

11
7. STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR
  • Improve customer services and enhance service
    delivery.
  • e.g. service standards, needs assessment with
    clients
  • Enhance effective implementation and monitoring
    of internal administrative policies.
  • Apply systems, standards and specifications that
    enhance the quality of services delivered by
    dplgs service providers.

12
STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR (Cont.)
  • Develop a comprehensive HRMD strategy
  • Recruitment strategy
  • Career development
  • Succession planning
  • Retention strategy
  • Mentoring and coaching
  • To align HR planning to the strategy and needs of
    the organisation
  • 3 year HR plan
  • Employment equity plan
  • Skills development plan (dplg wide)

13
STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR (Cont.)
  • Implement an HR Information Management System to
    support planning and management (integrated
    systems).
  • Implement organizational development
    interventions that align the structure and build
    employee performance and motivation.
  • Develop and align human resources policies.
  • Enhance customer service and service delivery.

14
STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR (Cont.)
  • Development of a Monitoring and Evaluation System
    to track communications impact.
  • To profile dplg in respect of key national
    initiatives.
  • Development of an ICT Governance Framework for
    dplg.
  • Enhance customer service and service delivery by
    developing of a Service Management Framework.
  • Development of a service orientated and
    integrated architecture framework of dplg.
  • Development of a Knowledge and Information System
    for dplg.
  • Facilitate and strengthen ICT Local Government
    Forums and participate at external ICT fora.

15
8. PLANNED OUTPUTS FOR 2007/08
OUTPUT TARGET
1. Enhance customer service and service delivery in respect of corporate services Service standards developed and adopted Customer satisfaction surveys for corporate services clients Report in service delivery improvement initiatives and client needs analysis
2. Develop and implement an integrated and comprehensive HRM and D strategy to enhance the effectiveness and efficiency of the dplg. Strategy developed and adopted Five year HR plan developed and adopted Realigned policies and procedures for Recruitment and selection Career management and succession planning Report and adoption of re-aligned organisational structure Interventions to address staff motivation implemented and reported on Review and enhancement of the implementation of the PMDS Batho Pele training and campaign rolled out and reported on HRIS blueprint
16
PLANNED OUTPUTS FOR 2007/08
OUTPUT TARGET
3. Development of an ICT governance and an integrated, interactive and automated environment with convergence of people, information, processes and systems for the dplg. Governance framework developed and adopted Policies approved and implemented ISO2000 Cobit implemented LGRC training strategy implemented Enterprise Knowledge Repository acquired and implemented Knowledge and Information management strategy developed and implemented EDMS implemented throughout the dplg
4. Development of a standardised communication policy, protocol and ME system for the dplg to ensure streamlining and coordination across the dplg. Corporate communication policies and strategy approved and implemented Communication framework for 5 year strategic agenda developed Perception survey and other analysis reports conducted Profile of the dplg enhanced
17
9. BUDGET
Corporate Services  2006/07 2007/08 2008/09 2009/10
  Adjusted appropriation Medium-term estimates Medium-term estimates Medium-term estimates
  Adjusted appropriation MTEF Baseline MTEF Baseline MTEF Baseline
  Adjusted appropriation    
Minister 938 938 985 1,034
Deputy Minister 728 728 764 802
Ministry 10,921 11,389 11,948 12,389
Management 7,554 8,571 8,992 9,324
Administration 16,987 16,948 17,790 18,446
Human Resource Man Dev 11,376 14,244 14,944 15,495
Inform Technology Man 9,339 10,498 11,014 11,420
Internal Communication 5,218 6,515 6,835 7,087
Marketing Communication 4,498 5,949 6,241 6,471
Property Management 19,886 21,492 22,547 23,379
Government Motor Transport 774 815 855 887
Acc. Supply Chain Management 13,477 15,444 16,202 16,800
Total of subprogrammes 101,696 113,531 119,116 123,534
18

9.1 Budget Analysis for 2006/07
The increase of 19.6 in Administration is due
to Management - Increase in the management
structure of the office of the Director
General and the full funding of the DDG posts for
Monitoring and Evaluation and the Chief
Financial Officer. Corporate Services - The
increase in the total establishment necessitated
an increase in the provision for
telecommunication, copier services, cleaning,
and security. Property Management - This
function has been transferred to all national
departments from the Department of Public
Works and the provisions reflected were
transferred with the function. The increase in
the outer years of the MTEF is 3.4 and 5.3
respectively.
Thank you!
About PowerShow.com