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Welcome to Grants Online Webinar Orientation

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Title: Welcome to Grants Online Webinar Orientation


1
Welcome to Grants Online Webinar Orientation
2
Todays Presenters
  • Mark LaFave
  • Training Team Lead
  • Jennifer Hippert
  • Training Team Member
  • Steve Drescher
  • NOAA Program Management Office

3
Grants Online PMO Introduction
  • Steve Drescher Grants Management Division,
    Grants.gov Liaison, DoC Interim Grants Manual
    Subject Matter Expert, PMO Member

4
Grants Online Steering Committee
  • Fisheries (NMFS)
  • Cynthia Binkley, Southeast Region
  • Robin Bruckner, Habitat Programs
  • JoAnna Grable, Overall Programs
  • Alicia Jarboe, Saltonstall - Kennedy Program
  • Joyce Lacerda, Fisheries Northeast Regional
    Office
  • Cecilia Linder, Fisheries Habitat Programs
  • Derek Orner, Chesapeake Bay Program Office
  • Dennis Seem (Fisheries System)
  • NESDIS
  • Kathy LeFevre
  • NFA/AGO
  • Steve Drescher (Grants Management Division,
    Grants.gov Liaison, DoC Interim Grants Manual
    Subject Matter Expert)
  • NFA/CIO Program Management Office
  • Lillian Barnes
  • Steve Drescher (via GMD)
  • Sinh Nguyen
  • Dennis Seem (via Fisheries)
  • Ken Sragg
  • NWS
  • Sam Contorno

5
Grants Online Steering Committee
  • OAR NOAA Undersea Research Program
  • Al Kalvitas
  • OAR (Overall Programs)
  • Sandy Wine
  • OAR Sea Grant
  • Leon Cammen
  • Jonathan Eigen
  • NOS Coastal Ocean Programs
  • Laura Golden
  • David Hilmer
  • Leslie McDonald
  • Marc Suddleson
  • NOS OCRM
  • Dwight Reynolds
  • OAR Ocean Exploration
  • Randi Neff
  • OAR Office of Global Programs
  • Stephen Auer
  • Diane Brown

6
Current NOAA Capability

Applicants

Front End


Back End

NOS

Coastal Zone

Management



57 Grants

OAR/OGP


Small/stable user


base

162 Grants


Fisheries System

Self Contained System


450 Grants


NOS Other
OAR



Line Offices


NWS

Sea Grants

214 Grants
-
1498 Grants




-
906 million


23 Grants

125 Grants

No
System
-
FY 2002


No System




OAR



Other

Other

NESDIS



Query

Performance Data


147 Grants

27 Grants

18 Grants

No System

No System

GMD


OFA

Grants Administration System


Central Award Process



ASAP

CAMS



7
Project Goals
  • NOAA Single Unified Grant Processing and
    Administration, using an electronic solution,
    that will reduce processing time.
  • A scalable solution for high volume usage and
    robust, available operation.
  • A NOAA interface with the Grants.gov initiative
    to provide one-stop shopping for Federal
    grants-related activities
  • Standardized business processes that will
    contribute to a more efficient and effective use
    of resources.
  • A direct interface to other systems such as the
    CAMS/ASAP, FinLitLog

8
STG/Bearing Point Developing System
  • Hardware Delivered
  • Iteration Development
  • Data Migration In Planning
  • Training Beginning

9
Welcome to Grants Online!
  • Agenda
  • Topic I Introduction
  • Topic II Functional Overview
  • Topic III Training Overview
  • Topic IV Questions and Answers

10
Topic I Introduction
  • Introducing Grants Online
  • Existing Challenges With Grants Processing
  • What Grants Online Will Do For You
  • The End Results Of Using Grants Online

11
Topic I Introduction
  • Introducing Grants Online
  • Management Involvement
  • Grants Online effort is a direct result of the
    Admirals Performance Review Team (PRT)
    recommendations
  • NOAA Steering Committee - representatives from
    NOAAs grant-making line offices
  • Grants Online Program Management Office

12
Topic I Introduction
  • Existing Challenges With Grants Processing
  • Inefficient paper process mixed with dissimilar
    IT systems
  • Lack of centralized enterprise repository
  • Duplication of effort and information between
    line offices
  • Lack of corporate tracking capabilities
  • Erratic schedules slow down grants award process

13
Topic I Introduction
  • What Grants Online Will Do For You
  • Efficient Electronic Process
  • Eliminate paper-based processes
  • Reduce data entry hours from 17 hours/grant to 2
    hours/grant
  • Eliminate duplication of effort throughout NOAA
    community
  • Complete, quality applications received via
    Grants.Gov
  • Consistent Workflow Process
  • Create workflows to improve work process
  • Customize workflow process to accommodate
    line/program office practices

14
Topic I Introduction
  • What Grants Online Will Do For You, Continued
  • Tracking Capabilities
  • Ability to track grants throughout entire
    lifecycle
  • Increased accountability timers and reminders
    prompt users to expedite workflow
  • Reduced Data Entry Hours
  • Annual data-entry time savings of approximately
    2,833 days
  • More time for staff to utilize specialized grants
    administration abilities
  • Increased employee morale
  • More time for application reviews and award
    compliance activities
  • More time to work on science-related activities

15
Topic I Introduction
  • The End Results Of Using Grants Online
  • Everyone Wins
  • The Grants Online and Grants.gov interface will
    save Grantees valuable time and money by
    submitting online applications (Grants.gov) and
    administering the full life cycle Reports ?
    Close Out (Grants Online)
  • Federal workforce will be seen as stewards of
    government funds and not clerks/typists
  • NOAAs efforts will better serve public interest

16
Topic II Functional Overview
  • Development Process
  • What is Grants.gov?
  • Grants.gov Registration Process
  • Grants Online System Demonstration

17
Topic II Functional Overview
  • Development Process

Functionality Developed
Manage Users And Roles
Basic Request For Application (RFA)
Application Processing
Review Processing
Functionality In Final Testing
Award Processing
Pre-Award Processing
Requirements Established with Functionality to be
Developed
Progress Financial Reporting
Manage Awardees
Post Award Management Functions
18
Topic II Functional Overview
Grants Lifecycle and Key Activities
Pre-Award Award
Post-Award Close-Out
Create, Review, Publish RFA/FFO/FRN
Recommend Applicant for Award
Initiate Close-Out
Certify Progress Reports
Certify Financial Reports
Receive Final Documents
Receive Applications
Approve Selection Package
Impose/Remove Special Award Conditions
Reconcile Financial Information
Review, Evaluate Applications
Prepare Award Package
Review Application Package
Obligate Funds
Amend/Suspend/ Reactivate/Transfer/Terminate Award
Close Grant
Award Grant
Modify/Withdraw Application
Manage Site Visit Reports
Notify Successful/ Unsuccessful Applicants
Receive Significant Product Notice
19
Topic II Functional Overview
Grants.gov Find and Apply
General Public
Applicants
Grants Online NOAA Grants Processing
NOAA
Recipients
20
Topic II Functional Overview
  • What is Grants.gov?
  • Grants.gov is a direct result of Public Law
    106-107
  • Single, secure, time and money saving source to
    find Federal government-wide grant opportunities.
  • Find Grant Opportunities allows users to
  • Search for available grant opportunities
  • Register to receive notification of grant
    opportunities
  • Apply for Grants allows users to
  • Search for and download application packages
  • Complete application packages offline
  • Submit completed application packages
  • Track the status of submitted applications

Based on Grants.gov Presentation to NOAA July
28th, 2004
21
Topic II Functional Overview
  • Grants.gov Applicant Registration Process
  • Preparing to Apply for grants via Grants.gov
    opportunities is a 3-step process
  • Register organization with Central Contractor
    Registry (CCR) (one time)
  • Individual authentication through Grants.gov
    Credential Provider (one time)
  • Logging in to Grants.gov as a verified member
  • Register with Grants.gov as an AOR (Authorized
    Official Representative)
  • Download PureEdge Viewer to open application
    forms
  • This free program allows you to access, complete
    and submit applications electronically and
    securely.
  • Please Note Takes 7 to 14 business days to
    process

Based on Grants.gov Presentation to NOAA July
28th, 2004
22
Topic II Functional Overview
  • Grants Online
  • System
  • Demonstration

23
System Demonstration Scenario and Purpose
  • Scenario
  • Navigate an existing Request for Application
    (RFA)
  • Purpose
  • Demonstrate what the system looks like
  • Examine data fields
  • Interesting features

24
Topic III Training Overview
  • Grants Online Training
  • Grants Online Help Desk
  • Grants Online Website

25
Topic III Training Overview
  • Grants Online Training
  • Orientation Training Sessions
  • Open forum available to all potential users of
    Grants Online
  • Users briefed on Grants Online
  • Users view demo of the system

26
Topic III Training Overview
  • Grants Online Training
  • Skill Building Training Sessions
  • Hands on training of Grants Online
  • Users learn to navigate the system
  • Users participate in guided activities using
    scenarios related to their current jobs.


Skill Building Training Skill Building Training
Federal Program Officer User Sessions (6 different session times offered) 3 day session Late October Early December
Grants Specialists, GMD User Sessions (2 different session times offered) 2 day session Late October Early November
Review and Approval User Sessions (4 different afternoon and 4 morning sessions offered) 1 afternoon session Mid November 1 morning session Early November Early December
External User Sessions (4 different session times offered) 2 hour session Early November Early December






27
Topic III Training Overview
  • Grants Online Training
  • Just In Time Implementation Support
  • Supports refresher training sessions
  • Offered to line and program offices using Grants
    Online for the first time
  • Users apply Grants Online to specific areas of
    work

Just In Time Implementation Support Just In Time Implementation Support
Webinar Review Sessions Early December Early February
28
Topic III Training Overview
  • Grants Online Help Desk
  • Setup to support system users throughout the
    grants lifecycle
  • Help Desk staff available to address
  • Technical Issues
  • Procedural Issues
  • Program Inquiries

29
Topic III Training Overview
  • Grants Online Website
  • Looking For More Information About Grants Online?
  • Go to the Grants Online website at
    www.ofa.noaa.gov/grantsonline
  • Have Questions About Grants Online?
  • Send questions to GrantsOnline.QandA_at_NOAA.gov
  • Looking for Grants Online Training?
  • Click the Grants Online Training tab on the
    website to view the training schedule
  • Have A Training Question Outside Of Grants
    Online?
  • Send questions to GrantsOnline.Training_at_NOAA.gov
  • Need To Register For Grants Online Training?
  • Click on the Grants Online Training tab to
    register for training events

30
Topic IV Questions Answers
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