2012/13 ANNUAL REPORT 29 JAN 2014 - PowerPoint PPT Presentation


Title: 2012/13 ANNUAL REPORT 29 JAN 2014


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2012/13 ANNUAL REPORT29 JAN 2014
  • Sibusiso Xaba
  • Director-General Arts and Culture

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PRESENTATION OUTLINE
  • Budget and expenditure
  • Explanation of expenditure per economic
    classification
  • Human Resource Management Report
  • Report of the Audit Committee
  • Report from the Auditor-General
  • Performance overview
  • Performance against key indicators

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SUMMARY OF BUDGET PER PROGRAMME AND ECONOMIC
CLASSIFICATON
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EXPENDITURE PER PROGRAMME
Programme Final Appropriation Actual Expenditure Variance Spent
R000 R000 R000
Administration 236,065 235,390 675 99.7
Performing Arts 627,140 622,095 5,045 99.2
National Language Services 108,780 108,574 206 99.8
Cultural Development 151,485 146,574 4,911 96.8
Heritage Promotion 825,219 822,097 3,122 99.6
National Archives Library Services 723,781 721,741 2,040 99.7
GRAND TOTAL 2,672,470 2,656,471 15,999 99.4
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EXPENDITURE PER ECONOMIC CLASSIFICATION
Economic Classification Final Appropriation Actual Expenditure Variance Spent
R000 R000 R000
Compensation of Employees 172,733 172,733 - 100.0
Goods Services 315,687 313,480 2,207 99.3
Provinces Municipalities (Conditional Grant) 564,574 564,574 - 100.0
Dept. Agencies Accounts (Cur/Cap) 1,156,807 1,152,307 4,500 100.0
Capital Works 280,185 277,215 2,970 98.9
Gifts Donations 100 100 - 100.0
Non Profit Organisations 12,873 12,873 - 100.0
Households 162,204 157,701 4,503 97.2
Payments for Capital Assets 7,033 5,349 1,684 76.1
Payments for Financial Assets (Theft Losses) 274 139 135 50.7
Grand Total 2,672,470 2,656,471 15,999 99.4
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EXPLANATION OF EXPENDITURE PER ECONOMIC
CLASSIFICATON
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Compensation of Employees
  • An amount of R172,733,000 has been spent as at
    31st March 2013

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Goods and Services
  • An amount of R313 million (99.3) as at 31st
    March 2013, which excludes payments for financial
    assets
  • The saving is due to advertisement of tender for
    the costing of Community Library Bill delayed

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Households
  • This expenditure item relates to all the
    financial assistance projects that the Department
    funds during the financial year
  • An amount of R158 million (97.2) has been spent
    as at 31st March 2013
  • The reason for non payment of the three projects
    of Mzansi Golden Economy (MGE) was due to expired
    tax clearance certificate, banking details
    rejected by safety web and payment submitted
    after system closure

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Capital Assets/Machinery and Equipment
  • This budget relates to the purchasing of
    machinery and equipment including the ICT
    equipment and heritage assets
  • An amount of R5,3 million (76.1) has been spent
    as at 31st March 2013 which includes machinery
    and equipment, heritage and software and
    intangible assets
  • The reason for under-expenditure is the late
    delivery of invoices by the suppliers after year
    end closure

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Departmental Agencies Accounts(Capital
Works/Buildings Other Fixed Structures)
  • An amount of R475 million (98,4) has been spent
    as at 31st March 2013
  • The under-expenditure is due to projects that
    were not implemented, i.e. two digital screens
    projects by the NFVF

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Non-Profit Institution, Agencies Accounts
(Subsidies) and Conditional Grant
  • 100 of budget has been spent/transferred as at
    31st March 2013
  • The detail of the Conditional Grant and reasons
    for variance by Provinces are as follows

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PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Adjusted Appropriation 2012/13 Transferred by National (Division of Revenue Act, 2012) Provincial roll-overs Total Available Provincial actual payments Preliminary (over)/under Actual payments of total available transferred of National allocation
R000 R000 R000 R000 R000
Eastern Cape 78,058 9,634 87,692 65,714 21,978 74.9 100
Free State 50,304 2,491 52,795 48,502 4,293 91.9 100
Gauteng 56,452 310 56,762 57,462 (700) 101.2 100
KwaZulu-Natal 48,619 - 48,619 48,633 (14) 100.0 100
Limpopo 68,822 13,871 82,693 49,722 32,971 60.1 100
Mpumalanga 68,822 3,883 72,705 66,983 5,722 92.1 100
Northern Cape 72,395 631 73,026 62,674 10,352 85.8 100
North West 64,973 19,761 84,734 62,937 21,797 74.3 100
Western Cape 56,129 - 56,129 56,129 - 100.0 100
Total 564,574 50,581 615,155 518,756 96,399 84.3 100
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PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
  • Variances by Provinces

Province Actual Transferred Actual Expenditure Reason for Variance
R000 R000
Eastern Cape 78,058 Roll-over 9,634 Total R87,692 65,714 New libraries Lady Frere and Tsolo Libraries-contractors appointed late and funds have been committed. 7 out of 15 upgrades were completed and an amount of R5,524 million has been committed for completion of the 8 libraries in the 2013/14 fin year. 4 out of 14 modular libraries were delivered and R4,4 million is committed for delivery of the 7 units while the service provider for 3 units is still to submit documentation to finalize his appointment.
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PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual Transferred Actual Expenditure Reason for Variance
R000 R000
Free State Limpopo R50,304 Roll-over 2,491 Total R52,795 68,822 Roll-over 13,871 Total 82,693 48,502 49,722 New library projects amounting to R1,756 not spent due to delays in appointment of contractors. An amount of R2,537 was not utilised on upgrading of libraries. R10,896 million has been committed for additional scope of work and the repairs and maintenance of eleven libraries. The remaining R22,075 million to be surrendered.
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PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual transfer Actual Expenditure Reason for Variance
R000 R000
Mpumalanga 68,822 Roll-over 3,883 Total 72,705 66,983 Unspent funds have been committed to be used towards completion of infrastructure projects. Contractor for 2 projects were terminated and there were delays in appointing new contractors.

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PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual transfer Actual Expenditure Reason for Variance
R000 R000
Northern Cape North West 72,395 Roll-over 631 Total 73,026 64,973 Roll-over 19,761 Total 84,734 62,674 62,937 The unspent amount has been committed for the completion of new libraries that are under construction namely Churchill and Grobblershoop. Construction of 5 new libraries is currently in progress. Delays in payments to contractors caused the under expenditure. Furniture could not be procured for the year because of late awarding of the tender only in March 2013.
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PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual transfer Actual Expenditure Reason for Variance
R000 R000
Gauteng 56,452 Roll-over 310 Total 56,762 57,462 The Department was allocated R1m for an EPWP incentive grant but only received an amount of R700 thousand with the November adjusted budget allocation, and was errorneously published as part of the Community Library Grant.
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DEPARTMENTAL AGENCIES ACCOUNTS (CURRENT
TRANSFERS)
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DEPARTMENTAL AGENCIES ACCOUNTS (CURRENT
TRANSFERS)
  • 100 of the subsidies paid over to the various
    Playhouses,
  • Heritage Institutions, Libraries and PanSalb

Name of Institution Final Appropriation Actual transfer
R000 R000
PanSalb 69,480 69,480
Total 69,480 69,480
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PERFORMING ARTS INSTITUTIONS
Name of Institution Final Appropriation Actual transfer
R000 R000
Artscape 44,985 44,985
Market Theatre Foundation 24,611 24,611
Performing Art Council of the Free State (PACOFS) 33,250 33,250
Playhouse Company 38,488 38,488
State Theatre 39,706 39,706
Windybrow Theatre 9,469 9,469
National Arts Council 87,527 87,527
National Film Video Foundation (NFVF) 86,442 86,442
Total 364,478 364,478
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HERITAGE INSTITUTIONS
Name of Institution Final Appropriation Actual transfer
R000 R000
Die Afrikaanse Taalmuseum 4,581 4,581
Freedom Park Trust 62,301 62,301
Iziko Museum of Cape Town 57,672 57,672
Luthuli Museum 7,030 7,030
KwaZulu-Natal Museum 15,325 15,325
National Heritage Council 50,063 50,063
National Museum 35,098 35,098
Nelson Mandela Museum 17,696 17,696
Ditsong Museum 58,417 58,417
Robben Island Museum 58,876 58,876
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HERITAGE INSTITUTIONS
Name of Institution Final Appropriation Actual transfer
R000 R000
The National English Literacy Museum 7,622 7,622
Msunduzi/Voortrekker Museum 10,529 10,529
War Museum of the Boer Republics 7,789 7,789
William Humphreys Art Gallery 5,271 5,271
South African Heritage Resources Agency 41,037 41,037
Total 439,307 439,307
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LIBRARIES
Name of Institution Final Appropriation Amount transferred
R000 R000
National Library of SA 63,096 63,096
South African Library for the Blind 14,579 14,579
Community Libraries Grant Nat Library of SA 3,102 3,102

Total 80,777 80,777
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NON PROFIT INSTITUTIONS
  • 100 of the budget which relates to the
    subsidies of BASA, Blind SA and the Engelenburg
    House Art Collection and funds has been
    transferred as follows

Name of Institution Final Appropriation Actual transfer
R000 R000
Business Arts South Africa (BASA) 6,538 6,538
Engelenburg House Arts Collection 259 259
Blind SA 6,076 6,076
Total 12,873 12,873
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HOUSEHOLDS
  • Expenditure was at 99.5 as at the end of March
    2013. The detail is as follows

Transfers Financial Assistance Final Appropriation Actual Expenditure Variance
R000 R000 R000
Promotion of Performing Arts 69,130 68,706 424
National Language Service 9,803 9,803 -
Cultural Development 71,536 67,492 4,044
Promotion of Heritage 11,063 11,028 35
National Archive Service 463 463 -
Service benefits 209 209 -
Total 162,204 157,701 4,503
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DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
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DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
Name of Institution Final Appropriation Actual transfer Variance
Playhouses R000 R000 R000
Artscape 43,963 43,963 -
Market Theatre 22,206 22,206
PACOFS 15,681 15,681 -
Playhouse Company 30,300 25,800 4,500
State Theatre 9,750 9,750 -
Windybrow Theatre 19,712 19,712 -
Total 141,612 137,112 4,500
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DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
Name of Institution Final Appropriation Actual transfer Variance
Heritage Institutions R000 R000 R000
Robben Island Museum 16,405 16,405 -
Nelson Mandela Museum 5,735 5,735 -
Iziko Museum 12,385 12,385 -
Ditsong Museums 8,000 8,000 -
War Museum of the Boer Republic 10,458 10,458 -
Freedom Park 4,300 4,300 -
KwaZulu-Natal Museum 300 300 -
National Museum Bloemfontein 619 619 -
Total 58,203 58,203 -
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DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
Name of Institution Final Appropriation Actual transfer Variance
Libraries R000 R000 R000
National Library of South Africa 2,950 2,950 -
Total 2,950 2,950 -
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DEPARTMENTAL AGENCIES ACCOUNTS(CAPITAL
WORKS/BUILDINGS OTHER FIXED STRUCTURES)
Final Appropriation Actual Expenditure Variance
R000 R000 R000
Capital Works of Heritage Institutions 252,919 249,949 2,970
Capital Works of Libraries 27,266 27,266 -

Total 280,185 277,215 2,970
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HUMAN RESOURCE MANAGEMENT REPORT
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Human Resource Information
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Human Resource Information
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Human Resource Information
Employees with disabilities 7 (1.6)
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Human Resource Information
Number of Internship Opportunities provided 22
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REPORT OF THE AUDIT COMMITTEE
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REPORT OF THE AUDIT COMMITTEE
  • The Department had in place a fully effective
  • Internal Audit function - in line with the
    provisions of section Sections 38(1)(a)(ii)
    76(4)(e) of the PFMA Treasury Regulation 3.2
    and
  • Audit Committee - in line with the provisions of
    section 38(1)(a)(ii) 76(4)(d) and 77 of the
    PFMA of the PFMA, and Treasury Regulation 3.1
  • Membership, Attendance Responsibilities
  • Audit Committee (Committee)operated in accordance
    with, and complied with its approved Audit
    Committee Charter, adopted as its formal written
    Terms of References
  • The Committee comprised 5 members during the
    year, and
  • held 6 meetings

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REPORT OF THE AUDIT COMMITTEE
  • The Committee fulfilled its oversight
    responsibilities through the meetings held (in
    which various reports and information were tabled
    before it) and
  • assisted the Accounting Officer to ensure that
    the Department has and maintains effective,
    efficient and transparent systems of financial,
    risk management, governance, and internal control
    by
  • Supporting management in respect of financial
    reporting and a system of internal control
  • Enhancing business ethics and trust in the
    Department
  • Ensuring and enhancing the independence of the
    Internal Audit Activity
  • Ensuring that risks facing the Department are
    identified and that appropriate procedures are
    implemented to manage and minimize risks
  • Ensuring the proper functioning of both the
    internal and external audit processes, and other
    assurance services, including investigation
    activities.
  • Monitoring compliance with laws and regulations
    and the code of conduct.

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REPORT FOR THE AUDIT COMMITTEE
  • b. Effectiveness of Controls
  • The Committee noted that the systems of internal
    control were not fully effective from the
    Departments Internal Audit reports and the
    report of the Auditor General as follows
  • internal control deficiencies deviations from
    business rules and recurring deficiencies from
    prior years.
  • Matters of serious concern to the Committee were
    as follows
  • Lack of adequate policies and procedures in
    general
  • Non-compliance to policies and procedures
  • Lack of adequate Supply Chain Management
    policies, procedures, and compliance there-to
  • Contract and records management
  • The inadequate capacity and turnaround, in
    particular the filling of the CFO position
  • Performance on Pre-determined objectives.

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REPORT FOR THE AUDIT COMMITTEE
  • c) Quality of in-year monitoring and
    monthly/quarterly reports
  • The Committee is satisfied with -
  • the content and quality of monthly and quarterly
    reports prepared and issued by the Accounting
    Officer during the year under review and
  • has noted improvements during planned meetings
    held during the 2012/2013 financial year on
  • Asset Management and
  • The formulation of the Predetermined Objectives.
  • d) Evaluation of Financial Statements
  • The Committee reviewed and discussed the audited
    Annual Financial Statements with AG-SA and
    Accounting Officer, and concurs and accepts
    conclusion thereof.
  • The Committee also met with the AG-SA, to ensure
    that there are no unresolved issues.

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REPORT FROM THE AUDIT COMMITTEE
  • Internal Audit
  • The Committee was satisfied-
  • that a Chief Audit Executive was appointed prior
    to the end of the financial year,
  • that the Internal Audit function through its
    outsource arrangement addressed risks pertinent
    to the Department in its audits, and
  • that resulting reported opinions were independent
    and in full compliance with the approved Internal
    Audit Charter.
  • The Committee considers the internal audit
    function to be under-resourced and therefore
    cannot function optimally given its current
    resources and budget to cover all critical risks
    prioritised in its plan.
  • The Committee has consistently reminded
    Management about the need for
  • improved controls and governance systems,
  • compliance to the legislation, policies and
    procedures.

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Annual Report AG report and details of
Irregular, Unauthorised and Fruitless and
wasteful expenditure
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REPORT FROM THE AUDITOR-GENERAL
  • Opinion
  • Unqualified Audit Report
  • Attention was drawn on the following
  • Performance information (predetermined
    objectives), not all planned targets were
    achieved. Findings, however, represents an
    improvement from previous years findings
  • Material adjustments to the annual performance
    report and were adjusted
  • Procurement and contract management system were
    inadequate
  • Human resources management and compensation were
    inadequate
  • Inadequate systems to prevent Irregular
    Expenditure and
  • Poor controls to ensure compliance with SCM
    requirements and lack of oversight
    responsibility.

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UNAUTHORISED EXPENDITURE
Financial Year R000
2011/12 41,769
The department incurred unauthorised expenditure of R41,769,000 due to funds expended for purposes which were not in accordance with the original intended purpose. Relates to shifting of Earmarked funds from 2010 FIFA World Cup budget during 2008/9 financial year. The SIU pronounced upon this Unauthorised Expenditure in its final Report. 2012/13 . Correction of classification of expenditure from unauthorised to irregular expenditure was done. Total - -
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IRREGULAR EXPENDITURE
Financial Year R000
2010/11 64,047
No proper tender process followed to appoint Events Manager for Cultural Programme of2006 FIFA World Cup Finale. Final Report received by SIU in May 2012. Capital expenditure utilised to defray current expenditure. Misrepresentation by a service provider and breach of contract No service was rendered by the service provider no value for money No quotations were obtained. Contravention of SCM regulations and processes. Less Irregular expenditure condoned 2011/12 No tax clearance certificates obtained from service providers. No evidence that preference point system was applied in procurement. Contract signed between winning bidder and DAC did not detail the same services as those specified in the tender specification. Supplier listed on National Treasury database as persons prohibited from doing business with public sector was used. Less Irregular expenditure condoned Total 51,388 5,968 3,162 600 200 3,029 (300) 434 1,139 7,262 10 (576) 72,316
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IRREGULAR EXPENDITURE
Financial Year R000
2012/13 72,316
No tax clearance certificates obtained from service providers. 394
No quotations were obtained. 3,393
Goods and services above R500 000 were not procured through a competitive bidding process and reasons provided were not justifiable. 28,574
Contract employees services were not terminated at the end of the contract and was remunerated for the period that exceeded the contract period. 128
Funds earmarked for capital projects were utilised to pay for goods and services on a lease of space. 16,756
Funds earmarked for FIFA 2010 World Cup were not utilised for the intended purposes, it was used to pay for other DAC projects. 41,769
Funds earmarked for Investing in culture were not utilised for the intended purposes, it was used to pay for Cape Town International Jazz Festival. 4,500
Less Irregular expenditure condoned (70,756)
Total 97,074
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FRUITLESS AND WASTEFUL EXPENDITURE
Financial Year R000
2011/12 2,042
Incorrect VAT payments made during 2008/9 financial year. SIU Report received in May 2012. Interest paid for breach of contract relating to a Service Provider not deemed to have performed adequately in a previous financial year. Court ruling was in favour of the service provider. Cancellation fee paid for workshop venue not utilised 743 1,294 5
2012/13 2,694
Breach of contract with a service provider and failure to defend a court case resulting in paying interest on overdue account. A service was requested on two service providers at the same time to provide catering services which was due to lack of communication. Event was cancelled after the DAC received correspondence from the Presidency that the event could not proceed and had to be cancelled. 457 3 215
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FRUITLESS AND WASTEFUL EXPENDITURE (CONT)
Financial Year R000
2012/13
Department paid remuneration for services that were never rendered. Department paid for third party (Government Employee Pension Fund) including interest on behalf of a former employee that never rendered a service. Incorrect notch was advertised, employee was hired and paid according to a wrong notch. Payment was made to a supplier with interest for services that was not rendered due to cancellation of a contract. Less Fruitless and wasteful expenditure condoned 814 112 2 1,091 (1,974)
Total 2,762
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Performance Overview
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PERFORMANCE OVERVIEW 2012-13
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COMPARATIVE ANALYSIS OF PERFORMANCE FOR 2011/12
AND 2012/13
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Explaining targets not completed
  • The 45 of targets that were not fully completed
    fall into 2 categories
  • Where there was failure to perform susbstantially
    against targets, eg flags in schools
  • Where substantial work was achieved, however the
    evidence could not be produced or the actual
    number could not be reached, eg, 14 libraries
    were completed instead of the planned 15, Matola
    Raid Museum and Ncome museums were completed, but
    could not be launched.

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  • EXPLANATION OF PROGRAMME PERFORMANCE ON KEY
    INDICATORS

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Programme 1 Administration
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PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
of expenditure of approved budget   98 expenditure of approved budget by March 2012 Amount of 2.6 billion spent as at 31 March 2013   None
vacancy rate to approved structure .gt10 Current vacancy rate is at 9.5   None
of females employed at SMS level 50 41.5 Of the 3 SMS posts filled during the 2012-13 financial year, only one post was filled by a female. Delays in filling the remaining 2 DDG pots (Group Services and CFO).
External audit opinion Unqualified audit opinion Unqualified audit opinion N/A
of Capital Works Budget spent to upgrade public entities immovable assets 100 98 Department of Public Works slow to implement the capital works projects. DPW-managed projects constitute 69 of the capital works budget.
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PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
PWD employed  2 PWD employed 1.6 PWD Owing to the limited number of posts filled in the 2012-13 financial year, the Department was unable to achieve the 2 target.
of Social Cohesion Strategy implemented Social Cohesion Strategy developed and submitted for cabinet approval. The Social Cohesion Strategy was developed and submitted to Cabinet. Moreover, the social cohesion summit resolutions were developed into a costed implementation framework N/A
Number of izimbizo arranged annually 20 izimbizo 9 izimbizo The confusion on what constitutes an imbizo and an event resulted in possible over- and/or under-reporting. No national guidelines to assist in differentiating between an event and an imbizo.
Number of media interviews and Briefings held 16 media briefings initiated and held 21 media briefings initiated and held Opportunities to do more media briefings during the reporting period were available.
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Programme 2 Performing Arts
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PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of programmes implemented in collaboration with the DBE 3 2 were implemented, viz. the South African Schools Chorale Eisteddfod Competition (SASCE) and the Curriculum Assessment Policy Statement (CAPS) One project, the Bontle ke Bokgabo Visual Arts Learner Competition, could not be implemented owing to an expectation that Mzansi Golden Economy funding would be obtained as part of Basic Education Work stream.
Number of arts practitioners/ facilitators placed in schools 200 75 arts practitioners were placed in the North West, Mpumalanga and Limpopo provinces. The budget allocated for this project was inadequate and consequently limited the number of arts practitioners placed in schools.
Number of cultural programmes supported in the cultural precincts 2 cultural programmes supported in the cultural precincts 8 cultural programmes, viz. 1. Freedom Day 2. Africa Day 3. Mandela Day 4. Womens Day 5. Heritage Day 6. BRICS Summit 7. AFCON 8. Human Rights Day NA
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PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of programmes targeting vulnerable groups 7 programmes 16 programmes were undertaken including Youth Month programme My history educational tour Youth imbizo at Diepsloot Women's Month. N/A
Number of Functional Institutions (under Programme 2) 8 functional councils in arts institutions All eight councils are fully constituted and functional N/A
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Programme 3 National Language Service
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PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Promulgation of the South African Language Practitioners Council (SALPC) Act Legislative processes for promulgating the SALPC Act were initiated and finalised. The legislative processes of the SALPC Bill were finalised. Discussions on tagging the Bill continue. State law advisers decided to give it a Section 75 Certification. Certification will follow soon. N/A
Number of bursaries offered to undergraduate and graduate students 140 555 bursaries awarded to undergraduate students UNISA registered more students during the second semester. Moreover, the fees at UNISA are lower than at most tertiary institutions.
Number of domains developed 5 domains developed 29 860 terminologies in the following five domains Arts Culture, Life Orientation, Mathematics, Human, Social, Economic Management Sciences (HSEMS) and Elections projects were developed. N/A
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PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of language forums held 1 2
Functional virtual National Centre for Human Language Technologies (NCHLT) consisting of text and speech development, and resource management Multilingual text resources developed Four quarterly reports were received, studied and approved. A site visit was undertaken on 11 December to monitor progress. Final text resources were delivered as per TOR, to be distributed by the RMA.
Establishment of Resource Management Agency (RMA The RMA was successfully set up with both a physical and virtual presence. It was launched officially on 28 Nov. and received good media coverage. By 31 March the HLT catalogue and index were available on a website for browsing and resources were available for licensing.
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Programme 4 Cultural Development
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PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of sectoral bodies established and supported Design Approved business plan/strategy for the establishment of the National Design Council Further consultations with the Design stakeholders on the establishment of the National Design Council were held. Updating the design research report was not in the initial plan and thus was not budgeted for. The research could therefore not be undertaken and has been shifted to the 2013-2014 financial year.
The NACISAs legal and institutional framework completed and approved by the Accounting Officer The business case, business plan and implementation framework were developed towards establishing the NACISA Legal Entity. Owing to slow spending regarding the MGE programme, the National Treasury retracted funds, which impacted on the completion of some MGE projects.
Art Banks business plan and implementation programme completed and approved. The business plan was submitted to the National Treasury. The implementation plan is outlined in the Cabinet Memorandum. N/A
Number of cultural industries sector policy briefs/ frameworks developed/ reviewed and approved Design Approved Design policy framework Consultations with Design stakeholders were held during the period under review. Updating the Design research report was not in the initial plan and thus was not budgeted for. The research could therefore not be undertaken and has been shifted to the 2013-2014 financial year.
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PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS
Number of cultural events/exhibitions/markets participated in nationally and internationally 16 national and international cultural industries events staged, supported and participated in 16 events were held in conjunction with the Dept of International Relations, including Art Exhibition Ifa Lethu Craft Exhibition fashion shows Art Exhibition with SADC countries London Olympics and Paralympics Joy of Jazz Festival. 16 events were held in conjunction with the Dept of International Relations, including Art Exhibition Ifa Lethu Craft Exhibition fashion shows Art Exhibition with SADC countries London Olympics and Paralympics Joy of Jazz Festival.
Number of partnerships supported and utilised in the cultural industries National Book Week held in all provinces The National Book Week was held in all provinces from 3 to 8 September 2012. N/A
2 issues of Baobab Magazine published 2 issues of Baobab Magazine were published. N/A
Phase 1 of South African literary awards and Time of the Writer literary festival Time of the Writer literary festival held from 18 to 23 March 2013, Durban, KZN. The South African Literary Awards was held on 10 November 2012 in Bloemfontein. N/A
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PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Signing a continental multilateral agreement (Charter for African Cultural Renaissance) Hold national consultations with stakeholders to endorse South Africa becoming a state party to the African Charter on Cultural Renaissance Consultations and workshops undertaken. Minister Paul Mashatile signed the Charter on 25 May 2012 to indicate that SA is working towards ratifying the Charter. Consultations and workshops undertaken. Minister Paul Mashatile signed the Charter on 25 May 2012 to indicate that SA is working towards ratifying the Charter.
Number of tri-lateral partnership programmes implemented Development of a 2-year IBSA cultural programme and hosting the Ministerial and Experts Conference The two-year IBSA cultural programme was not developed, and the Ministerial and Experts Conference did not take place. India did not confirm its availability for the meetings. The IBSA Trilateral meeting was consequently postponed
Sign the trilateral partnership with Mali, Tunisia and South Africa The trilateral partnership with Mali, Tunisia and South Africa was not signed as envisaged. Political conflict in Mali made it impossible to proceed with the implementation of the project
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PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS
Policy briefs and frameworks developed and implemented Develop and implement a detailed Post-Conflict Reconstruction and Development Programme (PCRDP) Programme of Action with the DRC, Angola and Sudan A detailed programme of action was developed with the DRC and Angola. The implementation or roll out of the programme will commence in 2013-14. Delay in signing the POC in the 1st and 2nd quarter. The POC was signed only in the 3rd quarter.
DAC ODA and resourcing policy Identify 2 SA projects to obtain international ODA funding 2 SA projects were identified and funded through UNESCO and the EU.
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Programme 5 Heritage Promotion
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage Living Heritage Policy costed and approved Living Heritage Policy costed and ready to be presented to top management The costed policy still needs to be presented to management structures before it is submitted to Cabinet for approval.
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage Underwater Cultural Heritage Policy costed and approved Underwater Cultural Heritage Policy costed and ready to be presented to top management The costed policy still needs to be presented to management structures before it is submitted to Cabinet for approval.
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage National Museums Policy finalised Research documents have been completed, but still need to be consolidated into a draft museum policy. Reprioritisation of resources to finalise the Klaas and Trooi Pienaar repatriation and reburial.
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage Human Remains Policy developed and approved A draft discussion document has been developed Reprioritisation of resources to finalise the Klaas and Trooi Pienaar repatriation and reburial.
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS
Number of heritage institutions established. Site for the construction of the Sarah Baartman Centre of Remembrance cleared Sarah Baartman site clearance completed and report received. All working drawings approved. Final Bills of Quantities (BOQs) calculated and forwarded to the DAC by DPW (approved). Submission drafted to approve BOQs N/A
Number of heritage institutions established. Completed construction of the Matola Raid memorial and official opening Construction of Matola Raid Memorial was completed. Completion certificate has not been issued for the Matola Raid Memorial.
Number of heritage institutions established. Phase two of J L Dube master plan completed The master plan and reprioritised elements were approved. The purchase of JL Dube House was delayed which delayed the commencement of phase two construction.
Number of heritage institutions established. Construction and unveiling of the Bambatha statue completed A model (maquette) of the statue was created. Dissatisfaction with the maquette necessitated the appointment of an advisory panel to render advice on the statue.
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of heritage institutions established. 30 of the Khoi-San Heritage Route completed The baseline study was completed. 15 nodes with hubs and sites proposed throughout the country. The baseline study consists of a main report, a site catalogue, recommendations and draft proposals. Finalising the baseline study took longer than initially envisaged. The roll-out of the route will be determined by recommendations emanating from the study.
Construction completed and official opening of Ncome Construction of phase 2 of Ncome was completed. Official opening of Ncome was postponed
Renovations/ construction completed and official opening of the O R Tambo homestead Only 1 of 2 houses was completed in the O R Tambo homestead. Renovations took longer than anticipated, which delayed the official opening.
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of government Gazette publications on Standardized geographical names 4 4 NA
Number of bursaries awarded 66 (3135) bursaries awarded 106 bursaries were awarded during the 2012-2013 financial period. The Department paid lower fees per student than expected, resulting in an increased number of students who were awarded bursaries.
Number of national flags and flag poles installed at schools 3000 109 Delays in the appointment of a service provider.
Number of hand-held flags distributed 300 000 164 900 The demand for hand-held flags is on a decline as more vendor are selling them across the country
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of annual heritage and historic days held Freedom Day celebrations The 2012 National Freedom Day celebrations were held on April 27 at the Union Buildings in Pretoria. People of different cultural groups attended the event in large numbers. NA
Nelson Mandela Day celebrations The Nelson Mandela Day celebration was held on 18 July 2012 at the Dinokana Stadium in Zeerust, North West Province. Build-up programmes include the painting of schools, clinics, the royal council chamber and donating books, handheld flags and poles flags to schools. NA
Number of National Orders award Ceremonies co-hosted Co-host 1 National Orders Awards Ceremony. 2 national orders award ceremonies were co-hosted during the financial year Special request was received for an additional ceremony which coincided with OR Tambo lecture during the centenary
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Programme 6 National Archives and Library
Service
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PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of archival records identified and inventoried 1 500 sound collections items inventoried 1 555 sound recordings were inventoried Additional hours were dedicated and resources (human) were redirected.
Number of archival records identified and inventoried 4 000 video collection items inventoried 4 062 items were inventoried Annual target was exceeded by 62 because an intern was trained to assist in the section.
Number of archival records identified and inventoried 800 film collection reels inventoried 842 film reels were inventoried Annual target was exceeded by 42 because an intern was trained to assist in the section.
Number of archival records identified and inventoried 100 NFVSA Museum collection objects researched and inventoried 59 museum collection objects researched and inventoried An oversight occurred during the planning process (the terms of reference for this project did not include the erection of shelves and containers).
Number of library items purchased  525 000 library items purchased (LPC) 335 003 library items were purchased by 31 March 2013 Slow procurement processes slow delivery of international publications and late appointment of service providers at provincial level.
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PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Technical infrastructure to support the preservation of and access to information 15 new libraries built 14 new libraries were completed by 31 March 2013. The termination of non-performing contractors delayed the processes for completing the planned projects.
50 existing library structures upgraded 36 upgrades were completed by 31 March 2013. The differences in the financial year end for provinces and municipalities will always pose a challenge in terms of projects that are implemented by the municipalities. Moreover, the termination of non-performing contractors delayed implementation
Number of oral history projects concluded 2 oral history projects 3 oral history projects were undertaken, viz. Prince Africa Zulu started in February 2012. Training projects on oral history undertaken in the Free State and North West Province.
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Interventions that we have made
  • Strengthening Supply Chain Management capacity
    and structures
  • Payments and procurement centralised
  • Finalised omnibus procurement of service
    providers in critical areas
  • Governance functions has been centralised under
    Good Governance
  • Interventions on planning and delivery of
    infrastructure

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THANK YOU
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2012/13 ANNUAL REPORT 29 JAN 2014

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Title: 2012/13 ANNUAL REPORT 29 JAN 2014


1
2012/13 ANNUAL REPORT29 JAN 2014
  • Sibusiso Xaba
  • Director-General Arts and Culture

2
PRESENTATION OUTLINE
  • Budget and expenditure
  • Explanation of expenditure per economic
    classification
  • Human Resource Management Report
  • Report of the Audit Committee
  • Report from the Auditor-General
  • Performance overview
  • Performance against key indicators

2
3
SUMMARY OF BUDGET PER PROGRAMME AND ECONOMIC
CLASSIFICATON
3
4
EXPENDITURE PER PROGRAMME
Programme Final Appropriation Actual Expenditure Variance Spent
R000 R000 R000
Administration 236,065 235,390 675 99.7
Performing Arts 627,140 622,095 5,045 99.2
National Language Services 108,780 108,574 206 99.8
Cultural Development 151,485 146,574 4,911 96.8
Heritage Promotion 825,219 822,097 3,122 99.6
National Archives Library Services 723,781 721,741 2,040 99.7
GRAND TOTAL 2,672,470 2,656,471 15,999 99.4
4
5
EXPENDITURE PER ECONOMIC CLASSIFICATION
Economic Classification Final Appropriation Actual Expenditure Variance Spent
R000 R000 R000
Compensation of Employees 172,733 172,733 - 100.0
Goods Services 315,687 313,480 2,207 99.3
Provinces Municipalities (Conditional Grant) 564,574 564,574 - 100.0
Dept. Agencies Accounts (Cur/Cap) 1,156,807 1,152,307 4,500 100.0
Capital Works 280,185 277,215 2,970 98.9
Gifts Donations 100 100 - 100.0
Non Profit Organisations 12,873 12,873 - 100.0
Households 162,204 157,701 4,503 97.2
Payments for Capital Assets 7,033 5,349 1,684 76.1
Payments for Financial Assets (Theft Losses) 274 139 135 50.7
Grand Total 2,672,470 2,656,471 15,999 99.4
5
6
EXPLANATION OF EXPENDITURE PER ECONOMIC
CLASSIFICATON
6
7
Compensation of Employees
  • An amount of R172,733,000 has been spent as at
    31st March 2013

8
Goods and Services
  • An amount of R313 million (99.3) as at 31st
    March 2013, which excludes payments for financial
    assets
  • The saving is due to advertisement of tender for
    the costing of Community Library Bill delayed

9
Households
  • This expenditure item relates to all the
    financial assistance projects that the Department
    funds during the financial year
  • An amount of R158 million (97.2) has been spent
    as at 31st March 2013
  • The reason for non payment of the three projects
    of Mzansi Golden Economy (MGE) was due to expired
    tax clearance certificate, banking details
    rejected by safety web and payment submitted
    after system closure

10
Capital Assets/Machinery and Equipment
  • This budget relates to the purchasing of
    machinery and equipment including the ICT
    equipment and heritage assets
  • An amount of R5,3 million (76.1) has been spent
    as at 31st March 2013 which includes machinery
    and equipment, heritage and software and
    intangible assets
  • The reason for under-expenditure is the late
    delivery of invoices by the suppliers after year
    end closure

11
Departmental Agencies Accounts(Capital
Works/Buildings Other Fixed Structures)
  • An amount of R475 million (98,4) has been spent
    as at 31st March 2013
  • The under-expenditure is due to projects that
    were not implemented, i.e. two digital screens
    projects by the NFVF

11
12
Non-Profit Institution, Agencies Accounts
(Subsidies) and Conditional Grant
  • 100 of budget has been spent/transferred as at
    31st March 2013
  • The detail of the Conditional Grant and reasons
    for variance by Provinces are as follows

12
13
PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Adjusted Appropriation 2012/13 Transferred by National (Division of Revenue Act, 2012) Provincial roll-overs Total Available Provincial actual payments Preliminary (over)/under Actual payments of total available transferred of National allocation
R000 R000 R000 R000 R000
Eastern Cape 78,058 9,634 87,692 65,714 21,978 74.9 100
Free State 50,304 2,491 52,795 48,502 4,293 91.9 100
Gauteng 56,452 310 56,762 57,462 (700) 101.2 100
KwaZulu-Natal 48,619 - 48,619 48,633 (14) 100.0 100
Limpopo 68,822 13,871 82,693 49,722 32,971 60.1 100
Mpumalanga 68,822 3,883 72,705 66,983 5,722 92.1 100
Northern Cape 72,395 631 73,026 62,674 10,352 85.8 100
North West 64,973 19,761 84,734 62,937 21,797 74.3 100
Western Cape 56,129 - 56,129 56,129 - 100.0 100
Total 564,574 50,581 615,155 518,756 96,399 84.3 100
13
14
PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
  • Variances by Provinces

Province Actual Transferred Actual Expenditure Reason for Variance
R000 R000
Eastern Cape 78,058 Roll-over 9,634 Total R87,692 65,714 New libraries Lady Frere and Tsolo Libraries-contractors appointed late and funds have been committed. 7 out of 15 upgrades were completed and an amount of R5,524 million has been committed for completion of the 8 libraries in the 2013/14 fin year. 4 out of 14 modular libraries were delivered and R4,4 million is committed for delivery of the 7 units while the service provider for 3 units is still to submit documentation to finalize his appointment.
14
15
PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual Transferred Actual Expenditure Reason for Variance
R000 R000
Free State Limpopo R50,304 Roll-over 2,491 Total R52,795 68,822 Roll-over 13,871 Total 82,693 48,502 49,722 New library projects amounting to R1,756 not spent due to delays in appointment of contractors. An amount of R2,537 was not utilised on upgrading of libraries. R10,896 million has been committed for additional scope of work and the repairs and maintenance of eleven libraries. The remaining R22,075 million to be surrendered.
15
16
PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual transfer Actual Expenditure Reason for Variance
R000 R000
Mpumalanga 68,822 Roll-over 3,883 Total 72,705 66,983 Unspent funds have been committed to be used towards completion of infrastructure projects. Contractor for 2 projects were terminated and there were delays in appointing new contractors.

16
17
PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual transfer Actual Expenditure Reason for Variance
R000 R000
Northern Cape North West 72,395 Roll-over 631 Total 73,026 64,973 Roll-over 19,761 Total 84,734 62,674 62,937 The unspent amount has been committed for the completion of new libraries that are under construction namely Churchill and Grobblershoop. Construction of 5 new libraries is currently in progress. Delays in payments to contractors caused the under expenditure. Furniture could not be procured for the year because of late awarding of the tender only in March 2013.
17
18
PROVINCES AND MUNICIPALITIES(CONDITIONAL GRANT
ON COMMUNITY LIBRARIES)
Province Actual transfer Actual Expenditure Reason for Variance
R000 R000
Gauteng 56,452 Roll-over 310 Total 56,762 57,462 The Department was allocated R1m for an EPWP incentive grant but only received an amount of R700 thousand with the November adjusted budget allocation, and was errorneously published as part of the Community Library Grant.
18
19
DEPARTMENTAL AGENCIES ACCOUNTS (CURRENT
TRANSFERS)
20
DEPARTMENTAL AGENCIES ACCOUNTS (CURRENT
TRANSFERS)
  • 100 of the subsidies paid over to the various
    Playhouses,
  • Heritage Institutions, Libraries and PanSalb

Name of Institution Final Appropriation Actual transfer
R000 R000
PanSalb 69,480 69,480
Total 69,480 69,480
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21
PERFORMING ARTS INSTITUTIONS
Name of Institution Final Appropriation Actual transfer
R000 R000
Artscape 44,985 44,985
Market Theatre Foundation 24,611 24,611
Performing Art Council of the Free State (PACOFS) 33,250 33,250
Playhouse Company 38,488 38,488
State Theatre 39,706 39,706
Windybrow Theatre 9,469 9,469
National Arts Council 87,527 87,527
National Film Video Foundation (NFVF) 86,442 86,442
Total 364,478 364,478
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22
HERITAGE INSTITUTIONS
Name of Institution Final Appropriation Actual transfer
R000 R000
Die Afrikaanse Taalmuseum 4,581 4,581
Freedom Park Trust 62,301 62,301
Iziko Museum of Cape Town 57,672 57,672
Luthuli Museum 7,030 7,030
KwaZulu-Natal Museum 15,325 15,325
National Heritage Council 50,063 50,063
National Museum 35,098 35,098
Nelson Mandela Museum 17,696 17,696
Ditsong Museum 58,417 58,417
Robben Island Museum 58,876 58,876
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23
HERITAGE INSTITUTIONS
Name of Institution Final Appropriation Actual transfer
R000 R000
The National English Literacy Museum 7,622 7,622
Msunduzi/Voortrekker Museum 10,529 10,529
War Museum of the Boer Republics 7,789 7,789
William Humphreys Art Gallery 5,271 5,271
South African Heritage Resources Agency 41,037 41,037
Total 439,307 439,307
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24
LIBRARIES
Name of Institution Final Appropriation Amount transferred
R000 R000
National Library of SA 63,096 63,096
South African Library for the Blind 14,579 14,579
Community Libraries Grant Nat Library of SA 3,102 3,102

Total 80,777 80,777
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25
NON PROFIT INSTITUTIONS
  • 100 of the budget which relates to the
    subsidies of BASA, Blind SA and the Engelenburg
    House Art Collection and funds has been
    transferred as follows

Name of Institution Final Appropriation Actual transfer
R000 R000
Business Arts South Africa (BASA) 6,538 6,538
Engelenburg House Arts Collection 259 259
Blind SA 6,076 6,076
Total 12,873 12,873
25
26
HOUSEHOLDS
  • Expenditure was at 99.5 as at the end of March
    2013. The detail is as follows

Transfers Financial Assistance Final Appropriation Actual Expenditure Variance
R000 R000 R000
Promotion of Performing Arts 69,130 68,706 424
National Language Service 9,803 9,803 -
Cultural Development 71,536 67,492 4,044
Promotion of Heritage 11,063 11,028 35
National Archive Service 463 463 -
Service benefits 209 209 -
Total 162,204 157,701 4,503
26
27
DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
28
DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
Name of Institution Final Appropriation Actual transfer Variance
Playhouses R000 R000 R000
Artscape 43,963 43,963 -
Market Theatre 22,206 22,206
PACOFS 15,681 15,681 -
Playhouse Company 30,300 25,800 4,500
State Theatre 9,750 9,750 -
Windybrow Theatre 19,712 19,712 -
Total 141,612 137,112 4,500
28
29
DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
Name of Institution Final Appropriation Actual transfer Variance
Heritage Institutions R000 R000 R000
Robben Island Museum 16,405 16,405 -
Nelson Mandela Museum 5,735 5,735 -
Iziko Museum 12,385 12,385 -
Ditsong Museums 8,000 8,000 -
War Museum of the Boer Republic 10,458 10,458 -
Freedom Park 4,300 4,300 -
KwaZulu-Natal Museum 300 300 -
National Museum Bloemfontein 619 619 -
Total 58,203 58,203 -
29
30
DEPARTMENTAL AGENCIES ACCOUNTS (CAPITAL
TRANSFERS)
Name of Institution Final Appropriation Actual transfer Variance
Libraries R000 R000 R000
National Library of South Africa 2,950 2,950 -
Total 2,950 2,950 -
30
31
DEPARTMENTAL AGENCIES ACCOUNTS(CAPITAL
WORKS/BUILDINGS OTHER FIXED STRUCTURES)
Final Appropriation Actual Expenditure Variance
R000 R000 R000
Capital Works of Heritage Institutions 252,919 249,949 2,970
Capital Works of Libraries 27,266 27,266 -

Total 280,185 277,215 2,970
31
32
HUMAN RESOURCE MANAGEMENT REPORT
32
33
Human Resource Information
33
34
Human Resource Information
34
35
Human Resource Information
Employees with disabilities 7 (1.6)
35
36
Human Resource Information
Number of Internship Opportunities provided 22
36
37
REPORT OF THE AUDIT COMMITTEE
37
38
REPORT OF THE AUDIT COMMITTEE
  • The Department had in place a fully effective
  • Internal Audit function - in line with the
    provisions of section Sections 38(1)(a)(ii)
    76(4)(e) of the PFMA Treasury Regulation 3.2
    and
  • Audit Committee - in line with the provisions of
    section 38(1)(a)(ii) 76(4)(d) and 77 of the
    PFMA of the PFMA, and Treasury Regulation 3.1
  • Membership, Attendance Responsibilities
  • Audit Committee (Committee)operated in accordance
    with, and complied with its approved Audit
    Committee Charter, adopted as its formal written
    Terms of References
  • The Committee comprised 5 members during the
    year, and
  • held 6 meetings

38
39
REPORT OF THE AUDIT COMMITTEE
  • The Committee fulfilled its oversight
    responsibilities through the meetings held (in
    which various reports and information were tabled
    before it) and
  • assisted the Accounting Officer to ensure that
    the Department has and maintains effective,
    efficient and transparent systems of financial,
    risk management, governance, and internal control
    by
  • Supporting management in respect of financial
    reporting and a system of internal control
  • Enhancing business ethics and trust in the
    Department
  • Ensuring and enhancing the independence of the
    Internal Audit Activity
  • Ensuring that risks facing the Department are
    identified and that appropriate procedures are
    implemented to manage and minimize risks
  • Ensuring the proper functioning of both the
    internal and external audit processes, and other
    assurance services, including investigation
    activities.
  • Monitoring compliance with laws and regulations
    and the code of conduct.

39
40
REPORT FOR THE AUDIT COMMITTEE
  • b. Effectiveness of Controls
  • The Committee noted that the systems of internal
    control were not fully effective from the
    Departments Internal Audit reports and the
    report of the Auditor General as follows
  • internal control deficiencies deviations from
    business rules and recurring deficiencies from
    prior years.
  • Matters of serious concern to the Committee were
    as follows
  • Lack of adequate policies and procedures in
    general
  • Non-compliance to policies and procedures
  • Lack of adequate Supply Chain Management
    policies, procedures, and compliance there-to
  • Contract and records management
  • The inadequate capacity and turnaround, in
    particular the filling of the CFO position
  • Performance on Pre-determined objectives.

40
41
REPORT FOR THE AUDIT COMMITTEE
  • c) Quality of in-year monitoring and
    monthly/quarterly reports
  • The Committee is satisfied with -
  • the content and quality of monthly and quarterly
    reports prepared and issued by the Accounting
    Officer during the year under review and
  • has noted improvements during planned meetings
    held during the 2012/2013 financial year on
  • Asset Management and
  • The formulation of the Predetermined Objectives.
  • d) Evaluation of Financial Statements
  • The Committee reviewed and discussed the audited
    Annual Financial Statements with AG-SA and
    Accounting Officer, and concurs and accepts
    conclusion thereof.
  • The Committee also met with the AG-SA, to ensure
    that there are no unresolved issues.

42
REPORT FROM THE AUDIT COMMITTEE
  • Internal Audit
  • The Committee was satisfied-
  • that a Chief Audit Executive was appointed prior
    to the end of the financial year,
  • that the Internal Audit function through its
    outsource arrangement addressed risks pertinent
    to the Department in its audits, and
  • that resulting reported opinions were independent
    and in full compliance with the approved Internal
    Audit Charter.
  • The Committee considers the internal audit
    function to be under-resourced and therefore
    cannot function optimally given its current
    resources and budget to cover all critical risks
    prioritised in its plan.
  • The Committee has consistently reminded
    Management about the need for
  • improved controls and governance systems,
  • compliance to the legislation, policies and
    procedures.

43
Annual Report AG report and details of
Irregular, Unauthorised and Fruitless and
wasteful expenditure
44
REPORT FROM THE AUDITOR-GENERAL
  • Opinion
  • Unqualified Audit Report
  • Attention was drawn on the following
  • Performance information (predetermined
    objectives), not all planned targets were
    achieved. Findings, however, represents an
    improvement from previous years findings
  • Material adjustments to the annual performance
    report and were adjusted
  • Procurement and contract management system were
    inadequate
  • Human resources management and compensation were
    inadequate
  • Inadequate systems to prevent Irregular
    Expenditure and
  • Poor controls to ensure compliance with SCM
    requirements and lack of oversight
    responsibility.

44
45
UNAUTHORISED EXPENDITURE
Financial Year R000
2011/12 41,769
The department incurred unauthorised expenditure of R41,769,000 due to funds expended for purposes which were not in accordance with the original intended purpose. Relates to shifting of Earmarked funds from 2010 FIFA World Cup budget during 2008/9 financial year. The SIU pronounced upon this Unauthorised Expenditure in its final Report. 2012/13 . Correction of classification of expenditure from unauthorised to irregular expenditure was done. Total - -
45
46
IRREGULAR EXPENDITURE
Financial Year R000
2010/11 64,047
No proper tender process followed to appoint Events Manager for Cultural Programme of2006 FIFA World Cup Finale. Final Report received by SIU in May 2012. Capital expenditure utilised to defray current expenditure. Misrepresentation by a service provider and breach of contract No service was rendered by the service provider no value for money No quotations were obtained. Contravention of SCM regulations and processes. Less Irregular expenditure condoned 2011/12 No tax clearance certificates obtained from service providers. No evidence that preference point system was applied in procurement. Contract signed between winning bidder and DAC did not detail the same services as those specified in the tender specification. Supplier listed on National Treasury database as persons prohibited from doing business with public sector was used. Less Irregular expenditure condoned Total 51,388 5,968 3,162 600 200 3,029 (300) 434 1,139 7,262 10 (576) 72,316
4
47
IRREGULAR EXPENDITURE
Financial Year R000
2012/13 72,316
No tax clearance certificates obtained from service providers. 394
No quotations were obtained. 3,393
Goods and services above R500 000 were not procured through a competitive bidding process and reasons provided were not justifiable. 28,574
Contract employees services were not terminated at the end of the contract and was remunerated for the period that exceeded the contract period. 128
Funds earmarked for capital projects were utilised to pay for goods and services on a lease of space. 16,756
Funds earmarked for FIFA 2010 World Cup were not utilised for the intended purposes, it was used to pay for other DAC projects. 41,769
Funds earmarked for Investing in culture were not utilised for the intended purposes, it was used to pay for Cape Town International Jazz Festival. 4,500
Less Irregular expenditure condoned (70,756)
Total 97,074
47
48
FRUITLESS AND WASTEFUL EXPENDITURE
Financial Year R000
2011/12 2,042
Incorrect VAT payments made during 2008/9 financial year. SIU Report received in May 2012. Interest paid for breach of contract relating to a Service Provider not deemed to have performed adequately in a previous financial year. Court ruling was in favour of the service provider. Cancellation fee paid for workshop venue not utilised 743 1,294 5
2012/13 2,694
Breach of contract with a service provider and failure to defend a court case resulting in paying interest on overdue account. A service was requested on two service providers at the same time to provide catering services which was due to lack of communication. Event was cancelled after the DAC received correspondence from the Presidency that the event could not proceed and had to be cancelled. 457 3 215
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49
FRUITLESS AND WASTEFUL EXPENDITURE (CONT)
Financial Year R000
2012/13
Department paid remuneration for services that were never rendered. Department paid for third party (Government Employee Pension Fund) including interest on behalf of a former employee that never rendered a service. Incorrect notch was advertised, employee was hired and paid according to a wrong notch. Payment was made to a supplier with interest for services that was not rendered due to cancellation of a contract. Less Fruitless and wasteful expenditure condoned 814 112 2 1,091 (1,974)
Total 2,762
49
50
Performance Overview
51
PERFORMANCE OVERVIEW 2012-13
51
52
COMPARATIVE ANALYSIS OF PERFORMANCE FOR 2011/12
AND 2012/13
52
53
Explaining targets not completed
  • The 45 of targets that were not fully completed
    fall into 2 categories
  • Where there was failure to perform susbstantially
    against targets, eg flags in schools
  • Where substantial work was achieved, however the
    evidence could not be produced or the actual
    number could not be reached, eg, 14 libraries
    were completed instead of the planned 15, Matola
    Raid Museum and Ncome museums were completed, but
    could not be launched.

54
  • EXPLANATION OF PROGRAMME PERFORMANCE ON KEY
    INDICATORS

54
55
Programme 1 Administration
55
56
PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
of expenditure of approved budget   98 expenditure of approved budget by March 2012 Amount of 2.6 billion spent as at 31 March 2013   None
vacancy rate to approved structure .gt10 Current vacancy rate is at 9.5   None
of females employed at SMS level 50 41.5 Of the 3 SMS posts filled during the 2012-13 financial year, only one post was filled by a female. Delays in filling the remaining 2 DDG pots (Group Services and CFO).
External audit opinion Unqualified audit opinion Unqualified audit opinion N/A
of Capital Works Budget spent to upgrade public entities immovable assets 100 98 Department of Public Works slow to implement the capital works projects. DPW-managed projects constitute 69 of the capital works budget.
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57
PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES PURPOSE PROVIDE OVERALL MANAGEMENT SUPPORT SERVICES TO DEPARTMENT IN ORDER TO CREATE AN ENABLING ENVIROMENT FOR THE ACHIEVEMENT OF DEPARTMENTAL OBJECTIVES
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
PWD employed  2 PWD employed 1.6 PWD Owing to the limited number of posts filled in the 2012-13 financial year, the Department was unable to achieve the 2 target.
of Social Cohesion Strategy implemented Social Cohesion Strategy developed and submitted for cabinet approval. The Social Cohesion Strategy was developed and submitted to Cabinet. Moreover, the social cohesion summit resolutions were developed into a costed implementation framework N/A
Number of izimbizo arranged annually 20 izimbizo 9 izimbizo The confusion on what constitutes an imbizo and an event resulted in possible over- and/or under-reporting. No national guidelines to assist in differentiating between an event and an imbizo.
Number of media interviews and Briefings held 16 media briefings initiated and held 21 media briefings initiated and held Opportunities to do more media briefings during the reporting period were available.
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Programme 2 Performing Arts
58
59
PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of programmes implemented in collaboration with the DBE 3 2 were implemented, viz. the South African Schools Chorale Eisteddfod Competition (SASCE) and the Curriculum Assessment Policy Statement (CAPS) One project, the Bontle ke Bokgabo Visual Arts Learner Competition, could not be implemented owing to an expectation that Mzansi Golden Economy funding would be obtained as part of Basic Education Work stream.
Number of arts practitioners/ facilitators placed in schools 200 75 arts practitioners were placed in the North West, Mpumalanga and Limpopo provinces. The budget allocated for this project was inadequate and consequently limited the number of arts practitioners placed in schools.
Number of cultural programmes supported in the cultural precincts 2 cultural programmes supported in the cultural precincts 8 cultural programmes, viz. 1. Freedom Day 2. Africa Day 3. Mandela Day 4. Womens Day 5. Heritage Day 6. BRICS Summit 7. AFCON 8. Human Rights Day NA
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60
PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS PURPOSE PROMOTING PERFORMIING ARTS
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of programmes targeting vulnerable groups 7 programmes 16 programmes were undertaken including Youth Month programme My history educational tour Youth imbizo at Diepsloot Women's Month. N/A
Number of Functional Institutions (under Programme 2) 8 functional councils in arts institutions All eight councils are fully constituted and functional N/A
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61
Programme 3 National Language Service
61
62
PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Promulgation of the South African Language Practitioners Council (SALPC) Act Legislative processes for promulgating the SALPC Act were initiated and finalised. The legislative processes of the SALPC Bill were finalised. Discussions on tagging the Bill continue. State law advisers decided to give it a Section 75 Certification. Certification will follow soon. N/A
Number of bursaries offered to undergraduate and graduate students 140 555 bursaries awarded to undergraduate students UNISA registered more students during the second semester. Moreover, the fees at UNISA are lower than at most tertiary institutions.
Number of domains developed 5 domains developed 29 860 terminologies in the following five domains Arts Culture, Life Orientation, Mathematics, Human, Social, Economic Management Sciences (HSEMS) and Elections projects were developed. N/A
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63
PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY PURPOSE PROMOTE THE OFFICIAL LANGUAGES OF SOUTH AFRICA AND ENHANCE LINGUISTIC DIVERSITY
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of language forums held 1 2
Functional virtual National Centre for Human Language Technologies (NCHLT) consisting of text and speech development, and resource management Multilingual text resources developed Four quarterly reports were received, studied and approved. A site visit was undertaken on 11 December to monitor progress. Final text resources were delivered as per TOR, to be distributed by the RMA.
Establishment of Resource Management Agency (RMA The RMA was successfully set up with both a physical and virtual presence. It was launched officially on 28 Nov. and received good media coverage. By 31 March the HLT catalogue and index were available on a website for browsing and resources were available for licensing.
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64
Programme 4 Cultural Development
64
65
PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of sectoral bodies established and supported Design Approved business plan/strategy for the establishment of the National Design Council Further consultations with the Design stakeholders on the establishment of the National Design Council were held. Updating the design research report was not in the initial plan and thus was not budgeted for. The research could therefore not be undertaken and has been shifted to the 2013-2014 financial year.
The NACISAs legal and institutional framework completed and approved by the Accounting Officer The business case, business plan and implementation framework were developed towards establishing the NACISA Legal Entity. Owing to slow spending regarding the MGE programme, the National Treasury retracted funds, which impacted on the completion of some MGE projects.
Art Banks business plan and implementation programme completed and approved. The business plan was submitted to the National Treasury. The implementation plan is outlined in the Cabinet Memorandum. N/A
Number of cultural industries sector policy briefs/ frameworks developed/ reviewed and approved Design Approved Design policy framework Consultations with Design stakeholders were held during the period under review. Updating the Design research report was not in the initial plan and thus was not budgeted for. The research could therefore not be undertaken and has been shifted to the 2013-2014 financial year.
65
66
PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS
Number of cultural events/exhibitions/markets participated in nationally and internationally 16 national and international cultural industries events staged, supported and participated in 16 events were held in conjunction with the Dept of International Relations, including Art Exhibition Ifa Lethu Craft Exhibition fashion shows Art Exhibition with SADC countries London Olympics and Paralympics Joy of Jazz Festival. 16 events were held in conjunction with the Dept of International Relations, including Art Exhibition Ifa Lethu Craft Exhibition fashion shows Art Exhibition with SADC countries London Olympics and Paralympics Joy of Jazz Festival.
Number of partnerships supported and utilised in the cultural industries National Book Week held in all provinces The National Book Week was held in all provinces from 3 to 8 September 2012. N/A
2 issues of Baobab Magazine published 2 issues of Baobab Magazine were published. N/A
Phase 1 of South African literary awards and Time of the Writer literary festival Time of the Writer literary festival held from 18 to 23 March 2013, Durban, KZN. The South African Literary Awards was held on 10 November 2012 in Bloemfontein. N/A
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67
PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Signing a continental multilateral agreement (Charter for African Cultural Renaissance) Hold national consultations with stakeholders to endorse South Africa becoming a state party to the African Charter on Cultural Renaissance Consultations and workshops undertaken. Minister Paul Mashatile signed the Charter on 25 May 2012 to indicate that SA is working towards ratifying the Charter. Consultations and workshops undertaken. Minister Paul Mashatile signed the Charter on 25 May 2012 to indicate that SA is working towards ratifying the Charter.
Number of tri-lateral partnership programmes implemented Development of a 2-year IBSA cultural programme and hosting the Ministerial and Experts Conference The two-year IBSA cultural programme was not developed, and the Ministerial and Experts Conference did not take place. India did not confirm its availability for the meetings. The IBSA Trilateral meeting was consequently postponed
Sign the trilateral partnership with Mali, Tunisia and South Africa The trilateral partnership with Mali, Tunisia and South Africa was not signed as envisaged. Political conflict in Mali made it impossible to proceed with the implementation of the project
67
68
PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR PURPOSE IMPROVE ECONOMIC AND OTHER DEVELOPMENT OPPORTUNITIES FOR SOUTH AFRICAN ARTS AND CULTURE NATIONALLY AND GLOBALLY THROUGH MUTUAL BENEFICIAL PARTNERSHIPS THEREBY ENSURING THE SUSTAINABILITY OF THE SECTOR
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS
Policy briefs and frameworks developed and implemented Develop and implement a detailed Post-Conflict Reconstruction and Development Programme (PCRDP) Programme of Action with the DRC, Angola and Sudan A detailed programme of action was developed with the DRC and Angola. The implementation or roll out of the programme will commence in 2013-14. Delay in signing the POC in the 1st and 2nd quarter. The POC was signed only in the 3rd quarter.
DAC ODA and resourcing policy Identify 2 SA projects to obtain international ODA funding 2 SA projects were identified and funded through UNESCO and the EU.
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69
Programme 5 Heritage Promotion
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage Living Heritage Policy costed and approved Living Heritage Policy costed and ready to be presented to top management The costed policy still needs to be presented to management structures before it is submitted to Cabinet for approval.
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage Underwater Cultural Heritage Policy costed and approved Underwater Cultural Heritage Policy costed and ready to be presented to top management The costed policy still needs to be presented to management structures before it is submitted to Cabinet for approval.
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage National Museums Policy finalised Research documents have been completed, but still need to be consolidated into a draft museum policy. Reprioritisation of resources to finalise the Klaas and Trooi Pienaar repatriation and reburial.
Number of policies/legislative instruments developed and/ or reviewed for the protection, preservation and promotion of heritage Human Remains Policy developed and approved A draft discussion document has been developed Reprioritisation of resources to finalise the Klaas and Trooi Pienaar repatriation and reburial.
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/ COMMENTS
Number of heritage institutions established. Site for the construction of the Sarah Baartman Centre of Remembrance cleared Sarah Baartman site clearance completed and report received. All working drawings approved. Final Bills of Quantities (BOQs) calculated and forwarded to the DAC by DPW (approved). Submission drafted to approve BOQs N/A
Number of heritage institutions established. Completed construction of the Matola Raid memorial and official opening Construction of Matola Raid Memorial was completed. Completion certificate has not been issued for the Matola Raid Memorial.
Number of heritage institutions established. Phase two of J L Dube master plan completed The master plan and reprioritised elements were approved. The purchase of JL Dube House was delayed which delayed the commencement of phase two construction.
Number of heritage institutions established. Construction and unveiling of the Bambatha statue completed A model (maquette) of the statue was created. Dissatisfaction with the maquette necessitated the appointment of an advisory panel to render advice on the statue.
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of heritage institutions established. 30 of the Khoi-San Heritage Route completed The baseline study was completed. 15 nodes with hubs and sites proposed throughout the country. The baseline study consists of a main report, a site catalogue, recommendations and draft proposals. Finalising the baseline study took longer than initially envisaged. The roll-out of the route will be determined by recommendations emanating from the study.
Construction completed and official opening of Ncome Construction of phase 2 of Ncome was completed. Official opening of Ncome was postponed
Renovations/ construction completed and official opening of the O R Tambo homestead Only 1 of 2 houses was completed in the O R Tambo homestead. Renovations took longer than anticipated, which delayed the official opening.
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of government Gazette publications on Standardized geographical names 4 4 NA
Number of bursaries awarded 66 (3135) bursaries awarded 106 bursaries were awarded during the 2012-2013 financial period. The Department paid lower fees per student than expected, resulting in an increased number of students who were awarded bursaries.
Number of national flags and flag poles installed at schools 3000 109 Delays in the appointment of a service provider.
Number of hand-held flags distributed 300 000 164 900 The demand for hand-held flags is on a decline as more vendor are selling them across the country
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PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION PURPOSE DEVELOP AND MONITOR THE IMPLEMENATION OF POLICY, LEGISLATION AND STRATEGIC PROGRAMMES FOR IDENTIFICATION, CONVERSATION AND PROMOTION OF CULTURAL HERITAGE FOR SOCIAL ECONOMIC DEVELOPMENT AND SOCIAL COHESION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of annual heritage and historic days held Freedom Day celebrations The 2012 National Freedom Day celebrations were held on April 27 at the Union Buildings in Pretoria. People of different cultural groups attended the event in large numbers. NA
Nelson Mandela Day celebrations The Nelson Mandela Day celebration was held on 18 July 2012 at the Dinokana Stadium in Zeerust, North West Province. Build-up programmes include the painting of schools, clinics, the royal council chamber and donating books, handheld flags and poles flags to schools. NA
Number of National Orders award Ceremonies co-hosted Co-host 1 National Orders Awards Ceremony. 2 national orders award ceremonies were co-hosted during the financial year Special request was received for an additional ceremony which coincided with OR Tambo lecture during the centenary
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Programme 6 National Archives and Library
Service
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PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Number of archival records identified and inventoried 1 500 sound collections items inventoried 1 555 sound recordings were inventoried Additional hours were dedicated and resources (human) were redirected.
Number of archival records identified and inventoried 4 000 video collection items inventoried 4 062 items were inventoried Annual target was exceeded by 62 because an intern was trained to assist in the section.
Number of archival records identified and inventoried 800 film collection reels inventoried 842 film reels were inventoried Annual target was exceeded by 42 because an intern was trained to assist in the section.
Number of archival records identified and inventoried 100 NFVSA Museum collection objects researched and inventoried 59 museum collection objects researched and inventoried An oversight occurred during the planning process (the terms of reference for this project did not include the erection of shelves and containers).
Number of library items purchased  525 000 library items purchased (LPC) 335 003 library items were purchased by 31 March 2013 Slow procurement processes slow delivery of international publications and late appointment of service providers at provincial level.
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PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION PURPOSE GUIDE, SUSTAIN AND DEVELOP THE ARCHIVAL AND LIBRARY AND INFORMATION RESOURCES OF SOUTH AFRICA SO THAT GOOD GOVERNANCE IS SUPPORTED, SOCIO-ECONOMIC DEVELOPMENT IS SUSTAINED AND CITIZENS ARE EMPOWERED THROUGH FULL PARTICIPATION
INDICATOR ANNUAL TARGET ACTUAL ACHIEVEMENT VARIANCE/COMMENTS
Technical infrastructure to support the preservation of and access to information 15 new libraries built 14 new libraries were completed by 31 March 2013. The termination of non-performing contractors delayed the processes for completing the planned projects.
50 existing library structures upgraded 36 upgrades were completed by 31 March 2013. The differences in the financial year end for provinces and municipalities will always pose a challenge in terms of projects that are implemented by the municipalities. Moreover, the termination of non-performing contractors delayed implementation
Number of oral history projects concluded 2 oral history projects 3 oral history projects were undertaken, viz. Prince Africa Zulu started in February 2012. Training projects on oral history undertaken in the Free State and North West Province.
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Interventions that we have made
  • Strengthening Supply Chain Management capacity
    and structures
  • Payments and procurement centralised
  • Finalised omnibus procurement of service
    providers in critical areas
  • Governance functions has been centralised under
    Good Governance
  • Interventions on planning and delivery of
    infrastructure

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THANK YOU
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