Welcome to the ACS Leadership Institute Division Track

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Welcome to the ACS Leadership Institute Division
Track

• John Pochan, DAC Chair

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• A Message from the ACS President
• AND
• Administrivia

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Getting the Key Items on Your Radar Screen

• John Katz, ACS Staff

John Katz Director, Member Communities
Group/Membership and Scientific Advancement
Division
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DivisionsWHY?

• Take a few minutes to consider
• Why do Divisions exist?

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Why do Divisions exist?

• For many reasons but most if not all boil down
  to the following
• To disseminate technical and professional
  information
• To allow people who share a technical or
  professional interest to identify and communicate
  with one another
• If you agree with this general statement, you
  may want to assess your activities to determine
  if they support one or both of these primary
  goals.

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Division Responsibilities/Opportunities

• Getting and keeping members
• Providing members with the technical/professional
  information they want, and the opportunities to
  connect and communicate with one another
• Creating a fiscally responsible entity
• Maintaining a viable website to communicate with
  members
• Providing accurate input for the national meeting
  program through the use of PACS
• Filing the secretary (administration) and
  treasurer (financial) annual reports and
  appropriate tax returns using FORMS
• Conducting elections
• Participating in and supporting the governance
  activities of ACS

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Division Responsibilities/Opportunities

• Participating in regional meetings
• Securing and using monthly e-rosters
• Setting division dues
• Applying for Innovative Project Grants
• Sending representatives to ACS sponsored
  leadership eventsP2C2, Division Leaders,
  Leadership Courses
• Recognizing your members by creating division
  awards and participating in ACS programs such as
  the ACS Fellows Program
• Forming alliances with other divisions and
  non-ACS entities

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Division Officers

• Chair
• Chair-Elect
• Secretary
• Treasurer
• Councilor
• Some divisions consider Program Chairs to be
  officers

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Division OfficersChair

• Recommended term of office 1 year
• Ensure that the business of the Division is
  carried out properly and expeditiously.
• The leader of the Division and must ensure that
  all Division officers, as well as the nonelected
  leaders, are performing their assigned duties and
  meeting deadlines.

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Division OfficersChair-Elect

• Recommended term of office 1 year
• Become familiar with the responsibilities
  associated with the office of Division chair.
• Be prepared to step in for the chair if need be.

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Division OfficersSecretary

• Recommended term of office 2 years
• Record the official business of the Division and
  to ensure that such business is carried out in
  accordance to the Division bylaws.

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Division OfficersTreasurer

• Recommended term of Office 2 years
• Coordinate and monitor the financial activities
  of the Division
• Accurately maintain the Division financial
  records
• Report on the financial health of the Division to
  the Division Executive Committee, Division
  members, the IRS, and to the Society.

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Division OfficersCouncilor

• Serve as a Division representative to the Society
  through active participation in the decisions and
  activities of Council.

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Annual ReportsFORMS

• FORMS (Forms Online Reporting Management System)
  is the new web-based tool for local section and
  division annual reporting and other form
  submissions.
• Replaces the word document for the secretarys
  report and the excel document for the treasurers
  report
• 2010 Reports are due February 15th.
• www.acs.org/FORMS

American Chemical Society
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E-Rosters and Labels

• Permission must be granted to access e-rosters
• Send a note to division_at_acs.org for access using
  your ACS ID and password
• Must be an ACS Member
• Roster Information (Confidential)
• Primary address and membership category
• Personal Information (gender, birth date, degree)
• Using your roster
• Check for new members, address changes, emeritus,
  etc.
• Communicate with members
• Recruit members for committees
• Determine demographics for local section
  division collaborations

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E-Balloting and Division Dues

• E-balloting
• Division bylaws must be changed to conduct
  elections via email or other technology-based
  system
• Contact Barbara Polansky, ACS staff, for
  information
• Division dues
• Executive committees set dues for following year
  at spring meeting

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ACS Branding

• What is Brand?
• A brand is much more than just a logo. Its
  something that is communicated on a daily basis,
  whether its contained in a letter or an
  advertising campaign. It tells the outside world
  what you do and what you stand for and, as a
  result, its one of the most powerful things an
  organization can own.
• Resources for ACS Branding (www.acs.org About Us
  gt About ACS gt Branding Guidelines)
• Logos and typefaces
• Microsoft Office Templates

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ACS Fellows Program

• In 2008, then President Bruce Bursten established
  a Presidential Task Force to study and recommend
  the establishment of an ACS Fellows Program
• The Board of Directors approved the program for
  initiation in 2009
• Nominations are sought from divisions, local
  sections, and committees, as well as individual
  ACS members
• Nominations for the 2011 class of ACS Fellows
  opens the first quarter
• ACS Fellows are recognized and honored at the
  Fall ACS National Meeting

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Collaboration with non-ACS entities

• ACS encourages divisions to pursue joint
  activities in areas of mutual interest with other
  national and international scientific and
  technical societies and organizations
• All cosponsorship agreements involving an ACS
  division must be approved by the ACS
• Previous joint activities associated with
  national meetings
• ACS and AIChE (Spring 2008)
• ENVR and WaterCAMPWS (Spring 2008)
• GEOC and Clay Minerals Society (CMS) (Spring
  2008)

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Sources of Funding

• Division Allocations
• Semi-Annual Division Dues
• Semi-Annual Innovative Project Grants
• Thematic Program
• Division Initiatives

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Division Allocation

• Factors
• Allotment Category Fraction of AllocationsBase
  Allotment 12.5Per Member Allotment 12.5Innov
  ative Projects Allotment 10Total Programming
  Allotment 65
• Distribution of Programming Allotment
• Category of Programming Allotment attendees
  at oral sessions 50 members at
  meeting 25 posters presented 25
• All sponsoring Divisions receive full credit
  for cooperatively cosponsored sessions.

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Division Allocation

• Average Allocations in 2009
• Class I 14K
• Class II 38K
• Class III 81K
• Division Types
• Type I AGRO, BMGT, CARB, CATL, CELL, CHAL,
  CHAS, CINF, FLUO, FUEL, GEOC, HIST,
  NUCL, PETR, PROF, RUBB, SCHB, TOXI
• Type II AGFD, BIOT, COLL, COMP, IEC
• Type III ANYL, BIOL, CHED, ENVR, INOR, MEDI,
  ORGN, PHYS, PMSE, POLY

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Division Dues

• Division Dues
• Division dues collected by ACS (Member
  Subscriber Services)(except RUBB)
• Revenues distributed semi-annually to Divisions
• Average Distributions July December, 2010
• Class I 7K
• Class II 14K
• Class III 55K
• Division Types
• Type I AGRO, BMGT, CARB, CATL, CELL, CHAL,
  CHAS, CINF, FLUO, FUEL, GEOC, HIST,
  NUCL, PETR, PROF, RUBB, SCHB, TOXI
• Type II AGFD, BIOT, COLL, COMP, IEC
• Type III ANYL, BIOL, CHED, ENVR, INOR, MEDI,
  ORGN, PHYS, PMSE, POLY

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Innovative Project Grants

• Innovative Project Grants
• Innovative Grants pool 10 total division
  allotment (136K in 2009)
• Grant applications reviewed at national meetings
  by the Divisional Advancement Subcommittee of
  DAC
• San Francisco, CA Distribution 27,500
• CINF, ORGN, PHYS, TOXI
• Boston, MA Distribution 102,400
• AGFD, AGRO, CATL, CELL, CINF, COLL, ENVR, IEC,
  NUCL, ORGN, FUEL, PROF, and RUBB

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Thematic Program

• Thematic Program Participation at each National
  Meeting
• 30K provided by DAC
• Administered by ACS
• Invited speaker registrations and travel
• No honoraria
• Documented expenses reimbursed
• Division registration site

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Member Communities Group
Mark OBrien m_obrien_at_acs.org
John Katz, j_katz_at_acs.org
LaTrease Garrison l_garrison_at_acs.org
Juanita Hampton j_hampton_at_acs.org
Cheryl Brown c_brown_at_acs.org
Kate Sellar k_sellar_at_acs.org
Mikal Ankrah m_ankrah_at_acs.org
Farai Tsokodayi F_tsokodayi_at_acs.org
Alvin Collins, a_collins_at_acs.org
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Member Communities Group
Carol Payton, c_payton_at_acs.org
Laura Melohn, l_melohn_at_acs.org
Sam Toba, s_toba_at_acs.org
Max Saffell, m_saffell_at_acs.org
Chris McCarthy, c_mccarthy_at_acs.org
David Thomas, d_thomas_at_acs.org
Tanya Fogg, t_fogg_at_acs.org
Richard Love, r_love_at_acs.org
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Member Communities

• Provides logistical support to divisions with
  respect to bylaw requirementsdivision dues,
  officer lists, cosponsorships
• Maintains a website that supports division needs
  especially those of division officers and
  division volunteers
• Manages the collection and production of the
  national meeting program
• Administers division dues and allocation payments
• Supports Committee on Divisional Activities (DAC)
  
• Supports the subcommittees of DAC by distributing
  and helping to manage annual reports, Innovative
  Project Grants, ChemLuminary Awards

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Member Communities

• Collaborates with other ACS offices who interact
  with divisionsSecretarys Office, Education,
  International Activities, etc.
• Coordinates training conferences and workshops
• Program Planning and Coordination Conference
  (P2C2)
• Leadership Institute
• Division Summit
• Manages and facilitates division strategic
  planning sessions

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Get Involved, Stay Involved

• If you remember only one or two things from this
  weekend, please remember that GISI has been
  designed as an essential online resource to help
  you complete your ACS volunteer duties.
• Online resource for veteran volunteers and new
  volunteers with essential links of volunteer
  procedures and resources specifically geared
  towards divisions.
• Links are organized in tabs according to topic
  areas Event Meeting Planning, Communications
  Resources, Division Information, Annual Reports,
  Funding and Financial, Elections Bylaws, Member
  Recognition, and Leadership Development.
• The most time sensitive items and communications
  are listed to the right in the Whats Important
  Now! area.
• www.acs.org/getinvolved

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Strategic planning

• Pre-planning
• Trend data (membership counts, financial data,
  etc.), Member needs assessment data, and other
  information considered relevant to a given
  division is retrieved and reviewed by the Member
  Communities (MC) staff and is given to the
  strategic planning participants in advance of the
  planning session.  
• Arrangements or assistance with the logistics
  (location, timing, identification of
  stakeholders, etc.) is provided by MC staff.  
• Facilitating
• On a first come, first serve basis, MC provides a
  facilitator and covers the professional fees of
  the facilitator.
• Follow-Up
• MC assists each division through a mutually
  agreed upon follow-up plan.

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QUESTIONS
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DAC and Technical Divisions

• John Pochan
• Chair, Committee on Divisional Activities
• American Chemical Society

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ACS Committees

• Joint Board-Council Committees (12)
• Society Committees (2)
• Board Committees (13)
• Council Committees (6)
• Divisional Activities
• Economic and Professional Affairs
• Local Section Activities
• Meetings and Expositions
• Membership Activities
• Constitution and Bylaws
• What do they do? Much of the tactical governance
  work of the Society.

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Divisions and ACS

• 33 technical divisions
• Autonomous 501(c)(3) organizations, each with its
  own set of bylaws
• Division membership optional approximately 50
  of ACS members choose to belong to one or more
  divisions

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Why do Divisions exist?

• Professionalism
• Resources
• Networking
• Create and present scientific information
• Presentations at and from meetings
• Publications
• Recognition
• Awards
• Grants/scholarships/fellowships

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Divisions and DAC

• Divisional Activities Committee (DAC)
• Chair John Pochan, 2011
• Comprised of up to 25 Division and Local Section
  Councilors (lots of division representation, but
  we dont have reps from every division)
• Meets at each national meeting

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DAC Charter Bylaw III, 3d(1)(c)

• Study and make recommendations concerning Society
  policy affecting interests of divisions
• Assist divisions in coordinating their efforts
  with Society and Local Section activities
• Promote interdivisional cooperation and
  communication
• Cooperate with the Committee on Meetings and
  Expositions.
• Perform duties incident to the creation of new
  divisions
• Acting for the Council.in approving the
  affiliation of divisions with other technical
  organizations

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How DAC is Structured to Serve Divisions

• Divisional Activities Committee (DAC)
• Subcommittees
• Annual Reports
• Constitution and Bylaws
• Divisional Enhancement
• Meetings
• (Division Status)
• Multidisciplinary Program Planning Group (MPPG)

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Annual Reports Subcommittee

• Chairs Mike Brownfield and Bruce Ault
• Reviews all Divisions and Secretariat annual
  reports
• All DAC members are part of AR, review reports

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Annual Reports

• Written by Division members to record what the
  Division has accomplished in the past year
• Offer highlights of Division activities
• Give ideas for other Divisions to use
• Provide data for DAC to present to Council Policy
  Committee
• Serve as historical documents

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Completed Annual Reports

• Consists of Administration and Financial Form, as
  well as event summaries
• Submit to Department of Volunteer Support by
  February 15
• To be eligible for ChemLuminary Award
• Must be received before a Division can receive
  the annual allotment

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Divisional Enhancement Subcommittee

• Chairs Christopher Welch, Paul Rillema
• Assists Divisions with meeting their objectives
• Provides financial support
• Recognizes excellent Division initiatives
• Encourages collaboration among Divisions, between
  Divisions and local sections, and/or society
  committees, and/or external groups

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Divisional Enhancement Subcommittee

• Provide financial support
• Innovative Projects Fund
• 10 of annual division allotment
• Proposals and guidelines available on web, due
  July 1
• Recognize excellent divisional initiatives
• Outstanding Division ChemLuminary Award
• Must submit annual report, self-nominate by Feb.
  15
• Encourage Collaboration
• Division/Local Section ChemLuminary award
  co-sponsored by DAC Local Section Activities
  Committee

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Constitution and Bylaws Subcommittee

• Chair Fred Heineken
• Keeps committee apprised of petitions
• Presents official DAC position to the Committee
  on Constitution and Bylaws and the Council
• For Fall 2011 1 petition as of 1/15/11
• Petition on Policy statements

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Meetings Subcommittee

• Chairs Mike Miller, Gary Anderson
• Develops policy for Division programming at
  national meetings
• Promotes multidisciplinary programming
• Deals with meeting related topics
• Serves as liaison between DAC and Meetings and
  Expositions Committee

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MPPG

• Chair Dave Lohse
• Representatives from all Divisions
• Responsible for planning society thematic,
  multidisciplinary programming
• Operating for now as DAC subcommittee
• Will work with Divisions on broader enhancements
  of national meeting programming

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DAC Activities

• Initiated thematic programming concept starting
  with the 2006 fall national meeting
• Worked with ME, ComSci to create the
  Multidisciplinary Program Planning Group to
  oversee continuing thematic programming
• Working with CATL, PETR, FUEL
• Reviewing Division allocation formula for Council
  in Anaheim
• Sponsors annual leadership conference for newly
  elected officers
• Sponsors annual Leaders Track at ACS Leadership
  Institute for Division Chairs

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Divisional Officers Caucus (DOC)

• Current chair Fred Heineken
• Meets on Tuesday at 330 pm during each national
  meeting
• Gathers past and present Division officers
• Unofficial forum for informal discussion of
  mutual concerns

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How to Interact with DAC?

• Meets Sundays from 8 a.m.-Noon at each national
  meeting guests welcome except for brief closed
  sessions, Subcommittees meet various times
  Saturday prior to committee meeting
• With ME, co-sponsors a luncheon at each national
  meeting for committee members, program chairs,
  and associated groups
• At annual ACS Leadership Institute
• At annual Program Planning and Coordination
  Conference for program chairs
• Website http//membership.acs.org/C/CDA/
• E-mail johnpochan_at_hotmail.com

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• Administrivia

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Opportunities and Obstacles What Does Your
Division Want to Accomplish? What is Holding it
Back?

• David Lohse, Past DAC Chair

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Questions to Consider

• Where do you want to go?
• What is holding you back?
• How can DAC and staff help?
• What resources are needed?
• What external factors have to be considered?
• What trends are you seeing in your specialty
  area? Employment status of chemists?

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NETWORKING BREAK

• After the break, please go to Texas Ballroom C
  for our next session.