Corporate Procurement - PowerPoint PPT Presentation

1 / 17
About This Presentation
Title:

Corporate Procurement

Description:

Corporate Procurement Lyn Hitchinson Procurement Manager Council Re-structure The Council is in the middle of large transformation programme. The Directorates have ... – PowerPoint PPT presentation

Number of Views:213
Avg rating:3.0/5.0
Slides: 18
Provided by: orgu89
Category:

less

Transcript and Presenter's Notes

Title: Corporate Procurement


1
  • Corporate Procurement
  • Lyn Hitchinson
  • Procurement Manager

2
Council Re-structure
  • The Council is in the middle of large
    transformation programme.
  • The Directorates have been re-organised into the
    following responsibilities
  • Chief Executive Mary Harpley
  • Childrens and Adults Sherry Malik
  • Regeneration, Economic Development and
    Environment Brendon Walsh
  • Corporate Resources Anthony Kemp

3
Supply Chain Management (1)
  • The re-structure, involving the centralisation
    of the Corporate Resources directorate introduces
    Supply Chain Management. This combines the
    functions of Procurement and Contract Management
    into the one team.
  • You may be dealing with different individuals
    within the Council in the future as these changes
    take place.
  • Procurement is not just about buying something,
    it is the research of the requirement,
    understanding the market place, running a
    procurement exercise, putting a contract in place
    and the management of that contract thereafter.

4
Supply Chain Management (2)
  • We are likely to be moving individuals from
    their contract management and/or procurement
    functions within the departments and moving them
    into the centralised Supply Chain Management
    team.
  • This will enable us to focus on getting the best
    out of our contracts. This will be very much a
    two way exchange.
  • Good contract management is not about beating
    up the supplier!

5
What we do in Procurement
  • The Corporate Procurement team provides support
    and guidance to the departments commissioners to
    ensure
  • Necessary internal approvals are obtained before
    commencement of a tender exercise
  • Procurement Best Practice is followed
  • Compliance of EU Regulations and Internal
    Regulations
  • Value for Money is achieved through compliant
    procurement exercises.

6
Adherence to Regulations
  • Primary Regulations that we must understand and
    adhere to
  • EU Regulations (External link, or via the
    Councils web page)
  • The Councils Tender and Contracts Regulations
    2012 (Contained within the Councils
    Constitution, via the Councils web page)
  • The Councils Finance Regulations (Contained
    within the Councils Constitution, via the
    Councils web page)
  • Other relevant Acts

7
Annual Procurement Plan (APP) - 1
  • Published on the Councils web page advance
    warning of the Councils requirements.
  • All procurements greater than 30,000 must be on
    the APP.
  • It is a rolling 12 month view of the
    Procurements that the Council may do in the next
    12 months, and defines the level at which this
    procurement will be approved.
  • Appendix A Director only
  • Appendix B Director and Lead Member
  • Appendix C Full Cabinet

8
Annual Procurement Plan (APP) - 2
  • Approved by Cabinet, and updated and amended on
    a quarterly basis. At this point we are not
    saying we will do the procurement.
  • Departments still need to obtain the necessary
    approval to commence a procurement.

9
What we must do for total spend less than 5,000
  • Does not need to be on the Annual Procurement
    Plan (APP)
  • Must obtain Authority to Commence, (Director or
    someone with delegated authority)
  • No Competition required, but Responsible Officer
    is required to ensure best value
  • Must obtain Authority to Award, (Director or
    someone with delegated authority)
  • A contract must be in place between the parties.

10
What we must do for total spend 5,000 to 30,000
  • MUST be on the Annual Procurement Plan (APP)
  • Must obtain Authority to Commence, (Director or
    someone with delegated authority)
  • Competition is required, must obtain at least
    three written quotes
  • Must obtain Authority to Award, (Director or
    someone with delegated authority)
  • A contract must be in place between the parties.

11
What we must do for total spend 30,000 to
173,934
  • MUST be on the Annual Procurement Plan (APP)
  • Must obtain Authority to Commence, (at the level
    set by the APP, A, B or C)
  • Competition is required
  • MUST advertise on the Councils website and
    Supply4London
  • Must obtain Authority to Award, (at the level set
    by the APP, A, B or C)
  • A contract must be in place between the parties.

12
What we must do for total spend over 173,934
  • MUST be on the Annual Procurement Plan (APP)
  • Must obtain Authority to Commence, (at the level
    set by the APP, A, B or C)
  • Competition is required
  • Tender conducted in accordance with EU
    Regulations
  • MUST advertise on the Councils website and OJEU
    (Official Journal European Union)
  • Must obtain Authority to Award, (at the level set
    by the APP, A, B or C)
  • A contract must be in place between the parties.

13
Responding to ITTs
  • Responding to PQQs/ITTs
  • Please read the instructions carefully,
    particularly with regards to dates, and content
    format.
  • Late is late Late PQQs and ITTs will not
    accepted, return your bid early.
  • Use the clarification period to understand the
    Councils requirements.
  • Answer ALL questions honestly, dont assume the
    answer we are expecting, or the weighting placed
    upon it.

14
Evaluating PQQs and ITTs (1)
  • The scores and weightings for all questions will
    be published.
  • There are no sub-criteria.
  • This will enable you to focus your attention on
    the key requirements of the bid.
  • Scoring used
  • 0 Absent
  • 1 Very weak almost completely unacceptable
  • 2 Weak well below expectations
  • 3 Poor below expectations
  • 4 Slightly Below expectations
  • 5 Meet expectations
  • 6 Slightly exceeds expectations
  • 7 Good above expectations
  • 8 Very good well above expectations
  • 9 Outstanding
  • 10 Exceptional

15
Evaluating PQQs and ITTs (2)
  • Successful and unsuccessful letters will be sent
    to all evaluated bids.
  • These will contain your scores for quality and
    price.
  • The strengths and weaknesses of your bid against
    the winning bidder.
  • Hounslow is happy to provide additional feedback
    to help you understand how you can win future
    business.

16
Contacting Procurement
  • Procurement Mail Box
  • procurement_at_hounslow.gov.uk
  • Childrens and Adults
  • Lyn Hitchinson 020 8583 5942
  • lyn.hitchinson_at_hounslow.gov.uk
  • Regeneration, Economic Development and
    Environment
  • Rani Jassar 020 8583 6468
  • rani.jassar_at_hounslow.gov.uk
  • Corporate Resources
  • Andy Gray 020 8583 5770
  • andy.gray_at_hounslow.gov.uk

17
Contacting Procurement
  • The Councils Constitution which includes the
    Councils Tender and Contracts Regulations and
    Finance Regulations.
  • http//intranet.hounslow.gov.uk/index/c/constituti
    on.htm
Write a Comment
User Comments (0)
About PowerShow.com