AVIT Video Conferencing Training Module

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AVIT Video ConferencingTraining Module

• Presentations

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Video Conferencing

• Video Conferencing is mainly used for meetings,
  lectures and tutorials
• It is cost effective and time efficient
• To achieve a successful video conference, users
  need to be familiar and confident using the
  medium, and encourage an interactive environment

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VC Presentations

• Useful meeting or lecture tools
• Remember why you are video conferencing
• Minimise use of presentation material

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Successful Presentations

• The essential ingredients
• Booking of Sites and Bridge
• www.avit.med.usyd.edu.au
• Contact with the Video Conferencing Unit
• Modes of Presentation
• Preparing Presentation Material
• Handouts

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Presentations

• Modes of presentation available
• PowerPoint
• Document Camera
• Overhead Projector
• Whiteboard
• VCR
• DVD

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Presentations

• Consult the Video Conferencing Unit
• All sites should have a hardcopy
• Use camera presets to view both the presenter and
  the presentation material
• Picture Quality
• Site specificity of presentation equipment

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PowerPoint Presentations

• PowerPoint is the preferred mode of presentation
• Use the mouse as a pointer, rather than a laser
  pointer
• Provide extra verbal description of what is shown
• Emphasis on clarity rather than beauty!

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PowerPoint Presentations

• Text at least size 25
• Use font of uniform thickness
• Less than 10 lines per slide
• Dark uniform background
• Optimal colours jet blue background with yellow
  font
• Make images as large as possible

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Example PowerPoint Presentation
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Document Camera

• Can show paper, books, transparencies and small
  models
• TV quality vs computer (XGA) quality
• If viewing smaller objects/text use the zoom
  function
• Book the document camera to ensure that it is
  available for use during your lecture

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DocumentCamera
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Overhead Projectors Whiteboards

• Should be avoided
• Poor quality transmission via video
• Handouts should be used instead

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DVD VCR

• Can show clips of VCR or DVD footage over video
  conference
• Check availability of equipment at your site

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Presentation Handouts

• It is best practice to provide all students with
  a paper handout of presentation material
• Handouts help to overcome the difficulties for
  participants of seeing the material clearly, and
  the camera can be focused on the lecturer

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Process for Handout Distribution

• Lecturer sends a copy of the presentation to the
  local education officer
• Education Officer sends the material to the
  receiving sites
• The presentation is then printed out (ppt handout
  with 6 slides per page)
• A copy is made available for all participants

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Presentations the Camera

• During a presentation, the camera will switch
  between lecturer and presentation controlled by
  technical assistant on-site
• Camera will view the presentation briefly
  maximising the time the lecturer spends on camera
• Increased satisfaction and attention from the
  receiving sites

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Summary

• Consultation and Preparation
• Various modes of presentation
• Site specificity and availability of equipment
• Handout material
• Consultation with the VC Unit