Title: Modernization of Statistical Business Process via a World Bank Project at General Statistics Office of Vietnam (GSO)
1Modernization of Statistical Business Process
via a World Bank Project at General Statistics
Office of Vietnam (GSO)
- International Seminar on Modernizing Official
Statistics - Meeting Productivity and New Data Challenges
- 24-26 October, 2013 Tianjin, China
2Outline
- Brief overview of GSO
- Old way of statistical process implementation at
GSO - Overview of WB Modernization of GSO Project
- Benefits/deliverables from Project
- Challenges/Further activities
3Brief overview of GSO
- Statistical system in Vietnam is a combination of
centralized and decentralized mode - General Statistics Office (GSO) is vertically
organized with 3 levels central (HQ in Hanoi),
provincial (63 PSOs) and district (700 DSOs) - Statistics Offices/units in line ministries
- GSOs main function and duties
- coordinator of statistical activities in the
country - responsible for producing major official
social-economic statistics (142 out 350 National
Statistical Indicators, covering various subject
matter areas) - GSOs staff
- around 6000 persons, of which 300 working at HQ
4Old implementation way of statistical process at
GSO
- Before 2009, GSO produced statistics by the
following ways - Vehicle of data collection
- Surveys and reporting system mainly used
- Administrative data rarely used for statistical
purposes - Method of data captures
- Keyboard entries
- Modes of data dissemination
- Printing papers
- Website
- CD/DVD
5Overview of WB sponsored Modernization of GSO
Project
- Since 2006, under sponsor of World Bank and the
Government of Vietnam, GSO has been granted a
project named Modernization of GSO Project. - It is one of five sub-projects under the Project
ICT Development in Vietnam funded by World Bank
with 5 Project Implementation Units - Hanoi Peoples Committee
- Ho Chi Minh City Peoples Committee (then moved
to Ministry of Foreign Affairs) - Da Nang Peoples Committee
- Ministry of Information and Communications
- General Statistics Office (GSO)
6Overview of Project (DCA Development Credit
Agreement)
- DCA has come into effect since 01 June 2006.
Closing date of the project 30 June 2013, then
extended to 31 December 2013 - The total fund for ICT Development in
Vietnam is about USD 88.6 million - The budget of GSO Modernisation Project is around
USD 21.7 million - ODA USD 21.2 million
- Government of Vietnam USD 0.5 million
7Overview of Project (Category)
Category Fund (Mil. USD)
Goods (installation, operating, maintenance) 16.9
Training and workshop 1.4
Consultancy service 2.9
Total 21.2
8Overview of Project (the role)
- The Project plays an crucial role in GSO
- It is one of major pillars for the organization
development, for success of the Strategy for
Development of Vietnam Statistics Period 2011-
2020 with a Vision up to 2030. - It offers business tools and environment for GSO
to improve its products and services for public
so that data is more reliable, transparent,
timely, and accessible.
9Benefits/deliverables from Project
- An Enterprise Architecture (EA) is build in 2010
- Business architecture (BA)
- Information architecture (IA)
- Application architecture (AA)
- Technology architecture (TA)
- Governance system
- GSO is considered as the first government agency
in Vietnam to create EA
10Benefits/deliverables from Project
- An ICT Assisted business process is
introduced - A seven stage business process model (Stat
requirement identification, preparation (design
and build), collection, processing, analysis,
dissemination, archiving) is setup - An application named SSIC (System for Statistical
Information Collection) covers the first 3 stages
of business process model - An application name SH (Statistical Hub) covers
the 4 last stages of business process model - SSIC and SH integrated into one unified system to
give highly ICT - supported vehicle for
production business, at first at 2 pilot domains
ICP survey and Enterprise survey. - Data Mining and Business Intelligence Tools is
provided
11Benefits/deliverables from Project
- An ICT network infrastructure is installed within
GSO - An Wide Area Network network (VPN) for the whole
system connects HQ, 3 ICTs and 63 PSOs together
as one intranet system - A dissemination portal
- Data collection and processing solution are
supported - Scanning technique applied to reduce overall
period of data processing for Censuses - 2009 Population Census 8 months reduced (with
support from outsource) - 2011 Rural and Agriculture Census 10 months
reduced (without support from outsource) - E-form and Web-form piloted at some subject
matter departments
12Benefits/deliverables from Project
- Equipment and software are upgraded
- Acquisition of windows-based 1806 PCs, 100
notebooks and 79 printers for 3 local ITCs and 63
PSOs - Installation of up-to-date Office softwares (MS
Exchange 2012,) - GIS Application Support Mapping Administration
Field Database in Vietnam is developed
13Challenges/further activities
- Implementation and updating of GSOs EA
- New concepts and methods -gt changing of
perception of GSO staff - Only GSO as a governmental agency has established
EA Experiences - Human capacity building to adapt to the new
system - Staff technical transfer and training in order to
manage/control and run the system (ICT/Network
infrastructure). - Staff training to have good knowledge and
practices to follow the SSIC and SH systems,
namely to work in a new environment (high
ICT-supported process) - Further development for the major domains to
follows soon SSIC and SH systems - The Project have pilots on 3 domains ICP survey,
Enterprise survey and Population survey - There are about 35 surveys left need to be
continuously developed in 2014 2015 -gt Require
time, money and staff for doing this task
14Challenges/further activities
- Modernization of data collection to maximize the
efficiency of the new system - The GSO Modernization Project not focus so much
on modernizing data collection - ICT Assisted methods for data collection should
be applied, such as PDA, tablet for ICP, labor
force surveys and census - Making use of administrative data for statistical
purpose to reduce the burden for data provider
and data producer - Difficult to access administrative data sources
from line-ministries - Agreement with high-level persons at
line-ministries for cooperation sharing data for
both organizations
15Thank you very much for your attention!