NIH/Grants.gov Fellowships Hands On Session

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NIH/Grants.gov FellowshipsHands On Session
Find. Apply. Succeed.

• Course Numbers ORA-1218

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Session Overview

• After completing this lab you will be able to
• Download software, grant application packages and
  instructions using the NIH and Grants.gov
  Websites
• Understand how to use the NIH instructions
• Complete an NIH NRSA Fellowship Grants.gov
  application package completely and correctly
• Understand the NIH application process timelines
• Initiate a SeRA Proposal Development Routing
  Form

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Before You Get Started

• Make sure you have an NIH Commons Username
• Contact your Institutional Representative as soon
  as you know you will apply
• School of Medicine Debra Porzio, Fellowship
  Manager
• All other schools Your OSR Contract Grant
  Officer

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Format Specs for PDF Attachments

• Font
• Arial, Helvetica, Palatino Linotype, or Georgia
• 11 point font or larger
• Margins (8 1/2 x 11 paper)
• ½ inch margins all around
• No Headers or Footers
• Figures, Graphs, Charts, etc.
• Can be smaller font
• Must be black font, clear and legible
• No Jargon

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Stanford NRSA Website

• Open a Web Browser
• Type http//med.stanford.edu/rmg/fellowships.html
• Select Funding Opportunities from the right
  Nav.

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Stanford NRSA Website

• The link to the NRSA page will be at the bottom
  of the page.

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Download the Application

• Open the NIH F Kiosk
• Choose your Opportunity
• Download Program Announcement
• Click the Button
  (in the PA)
• Download Instructions and Application
• t www.nih.gov

Select the first result
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Select your application from the list
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• The Program Announcement will open.
• There is a lot of information in the program
  announcement, so be sure to refer to it.
• Click the Apply for Grant Electronically button
  to access the Grants.gov download site.

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The guidance from Grants.gov is that everyone
needs to be using a Valid version of Adobe Reader
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Download BOTH the Instructions and the
Application Package!
Are you downloading the correct package?
Be sure to add your email address here so you
receive all updates on this package!
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Download BOTH the Instructions and the
Application Package!
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Download YOUR NRSA Now!

• Open a web browser to the NIH F Kiosk and
  follow the steps above to download and save YOUR
  OWN NRSA Application and Instructions now.

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Grant Application Package

• Save the grant application to your computer
• Complete the application using the instructions
  attached to that particular FOA (Funding
  Opportunity Announcement)
• Always download a new application for each grant
• Dont copy and reuse an old Application Package
• When application is complete, click Check
  Package for Errors button
• Do not select Save Submit button
  Institutional Rep will use it when they submit

All YELLOW FIELDS must be Completed!
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Grant Application Package

• The Grant Application Package is one PDF file
• Forms have data fields and attachments
• NRSA application packages will have a header page
  and five forms (detailed below)
• Always check the instructions!
• See Samples and Instructions in your handout

• A few words about PDF
• Attachments required to be PDF
• No spaces, characters, etc. in filename
• Less than 50 character filename
• Use a one word format e.g., SpecificAims.pdf,
  JonesBiosketch.pdf, SmithResearchPlan.pdf
• Convert to PDF (do not scan)
• Dont add extra security to your PDF!
• Do not add headers and footers

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The Instructions
Open The Bookmarks
You will find most of the instructions to
complete your application in Section 4 5 of
the instructions
Be sure you have the right version of the
instructions!
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Grant Application Header Page
This is always the first page of the application
package file. As each form is completed, you
will be returned to this page. Enter
Investigator Name in the Application Filing
Name field.
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Lets Complete the Application

• Open your application package. Well complete
  the SF424RR form together, and answer some of
  the administrative questions about the other
  forms as we go through the package.
• Use the sample application guide and SF424(RR)
  instructions in your handout to guide you, but
  ALWAYS read the NIH instructions.
• If you are taking this class online, use the
  sample application package to guide you.
  Complete the SF424(RR) Form first using the
  instructions.

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Stipend Levels
Predocs Year Stipend Inst. Allow
All Years 22,476 4,200/year
Postdocs Year Stipend Inst. Allowance
Year 0 42,000 7,850/Year
Year 1 43,680
Year 2 45,432
Year 3 47,244
Year 4 49,128
Year 5 51,096
Year 6 53,148
Year 7 55,272
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Letters of Reference

• At least three references (and not more than
  five) are required
• Include this list in your cover letternames,
  degrees, and affiliations of the referees
• Select referees carefully
• Your Mentor CANNOT be a reference their
  recommendation is included as part of the
  application (on the PHS Fellowship Supplemental
  Form).

Letters of reference are due by the application
receipt deadline date no grace period!
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Referees Log Intocommons.era.nih.gov
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1. Referee enters their information (they do not
   need a Commons username)
2. Referee enters information about YOU be sure
   they have this information

EXAMPLE
SMITH.JOHN SMITH PA-14-149
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SeRA/PDRF

• All applications require an internal Proposal
  Development and Routing Form
• Also called a PDRF
• PDRF Includes
• Conflict of Interest (COI) declaration by both
  Fellow and Mentor
• NIH Fellowship Certification Assurance
• Approvals by Fellow, Mentor, and Department

Log into SeRA to Initiate the PDRF
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Route Application

• Route completed application to your Institutional
  Representative
• A least 5 business days before the deadline
• Route via SeRA
• School of Medicine Debra Porzio
• All Others Check the List
• Your Inst. Rep. will review and submit the
  completed application to Grants.gov

Be sure to route your PDRF in time for
all Approvals to be complete by the deadline
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Checklist

• TO DO NOW Documents to get from Other People
• Mentors Co-Mentors
• Biosketch
• Sponsor/Co-Sponsor information (limit to 6 pages)
• Collaborators/Dissertation Advisor(s) attachment,
  if applicable
• Certification Letter for Predoctoral Fellowships
  (F31) if applicable
• Additional Educational Information Attachment
• Referees
• Send them pertinent info
• Ensure they file their form letters in NIH
  eCommons

• Tasks for YOU To Do NOW
• Complete PDRF
• Tasks for YOU To Do (before award is
  accepted/post-award)
• Training Protocols
• Human Animal Subjects
• Responsible Conduct of Research
• Research Lab Safety
• IRB APLAC
• Conflict of Interest Training
• Post-AwardPublishing Papers
• Anything published based on NIH Funded Research
  must be entered in PubMed (Public Access Law)
• Check Lane Library Resources

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Overview of Submission Process
Investigator
Institutional Rep.
Grants.gov
Sponsor (NIH)

• Downloads completes application
• Completes PDRF
• Routes via SeRA to Institutional Rep

• Reviews application (may suggest some
  modifications)
• Submits application to Grants.gov

• Performs cursory electronic review
• Sends 3 emails
• Received
• Validated or Rejected
• Agency Retrieval
• Upon validation, notifies Sponsor

• Retrieves application from Grants.gov
• Sends email to IR Validations Complete/Check
  assembled application (or ACTION REQUIRED).

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Questions?

• Check the Fellowship Grants.gov Fellowship Page
• For application downloads
• Grants.gov information
• Software requirements
• Check the Stanford Fellowship Website
• Internal Stanford forms
• Process checklist
• Contacts