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Exhibits and Events at Carleton University Library


Title: PowerPoint Presentation Author: Rock Norris Last modified by: Ingrid Draayer Created Date: 9/26/2007 3:16:16 PM Document presentation format – PowerPoint PPT presentation

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Title: Exhibits and Events at Carleton University Library

Exhibits and Events at Carleton University
  • The creative process of designing and producing
    exhibits in an academic library

Learning Outcomes
  • The creative process from idea to design
  • The principles of good design and experience
  • Tips for running an exhibits program
  • Exhibits at MacOdrum Library

  • Ideas and inspiration
  • Creating an experience for your viewer

Academic libraries and creativity
  • Libraries are full of creative people.
  • Academic librarians are good at research.
  • We have connections to the experts on campus.
  • The experts are also our audience.
  • Exhibits in an academic environment is both an
    intellectual and a creative process.

  • We like to do exhibits it is fun, allows
    creativity, shows off materials, and slips in
    some education along the way Erma Loveland
  • Exhibits are
  • an additional means of discourse, which allows
    creativity in the profession
  • Tom Beck
  • Library Exhibits exlibris_at_library.berkeley.edu
    . Exhibits in Libraries A Practical Guide. p. 6

  • Raises the librarys visibility on campus
  • Allows librarians working on exhibits another way
    to demonstrate their knowledge and expertise
  • Engages the university community
  • Provides opportunities to forge relationships
    with colleagues in other disciplines

Even more advantages
  • Demonstrates the value of the library in a
    tangible way
  • Features parts of an academic librarys large
    collection and increases their visibility
  • Showcases unique and special items
  • Provide us with a different way of communicating
    the value of our work.

Exhibits a scholarly pursuit?
  • Producing an exhibit can be compared to writing
    an academic paper
  • Same process
  • select a topic
  • Locate and explore the sources
  • Develop a theme or thesis
  • Evaluate and select material to illustrate and
    interpret the theme
  • Assemble and present the material in the best
    manner to convey the theme
  • Publish the results, by putting it on public

  • At its best, the academic library exhibit is a
    scholarly effort, subject to review by a large
  • Lucy S. Caswell Building a strategy for
    academic library exhibits College and Research
    Library News 46 (April 1985) p. 168

The Challenges
  • An exhibit
  • must be technically accurate and objective
  • it will be judged by a wide audience, including
    the experts, and must be understood by everybody
  • it must be attractively presented
  • it must contain the best possible physical
    evidence to support the exhibits theme
  • it must appeal to the intellect as well as the
  • and if that is not enough, it has to be
    entertaining too!

One of our biggest challenges
  • Getting students to stop and look
  • The power of the object displayed to stop the
    viewer in his tracks, to convey an arresting
    sense of uniqueness
  • Stephen Goldblatt Resonance and Wonder ch. 3
    in Exhibiting Cultures The Poetics and Politics
    of Museum Displays. Steven D. Lavine.
    Washington Smithsonian Institution, 1991. P. 42

First Steps
  • Decide who will coordinate the program
  • Develop policies and guidelines
  • Consider goals and objectives
  • Provide an online form for submitting proposals

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Ideas and where they come from
  • Keep track of anniversaries, and historical
  • Feature special collections, gift collections
    honouring donors and their families
  • Look for travelling exhibitions from embassies,
    museums, and organizations
  • Feature university department collections

More Ideas
  • Coordinate with other events on campus.
  • Keep current about research and publishing on
  • Approach experts on campus, highlight scholarly
    efforts of faculty, graduate students and alumni.
  • Approach subject specialists who can suggest the
    names of faculty, projects, and institutes that
    may lead to interesting topics
  • Look at library websites
  • Build it and they will come one exhibit can
    lead to more proposals

Experience Design
  • UX User Experience
  • The quality of the experience a user has while
    interacting with a design
  • Experience Design the practice of designing
    products, processes, services, events, and
    environments with close attention paid to the
    quality of the user experience

Gel and Creative Good
  • Gel A conference for leaders and innovators who
    care about the customer experience, founded by
    Mark Hurst from Creative Good.
  • A conference focused on good experience in all
    its forms, in art, business, technology, society,
    and life.
  • - Mark Hurst

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Principles of Experience Design
  • Make a good first impression
  • Present fewer choices focus on the essential
    and not the nice to haves
  • Limit distractions - less is more
  • Create a visual hierarchy group related objects
    near each other
  • Avoid jargon
  • Provide signposts and clues
  • Use Emotion
  • Surprise people in a magical way!

  • Ideas (knowledge, information)
  • People (their biographies, stories, photographs)
  • Objects (artifacts, descriptions of items)
  • Physical (colour, movement, sights, sounds,

  • Displays that have closely related and equally
    strong Ideas, People, Object, and Physical
    elements are most likely to result flip
  • Exhibition designers can create conditions
    whereby visitors may have serendipitous surprises
    that flip them into enjoying an unexpected
  • Pekarik et al. IPOP A Theory of Experience
    Design Curator The Museum Journal vol. 57. no.
    1 (January 2014) p. 19
  • Beghetto, R.A. The Exhibit as Planned Versus
    the Exhibit as Experienced Curator The Museum
    Journal vol. 5 no. 1, (anuary 2014) p. 2

IPOP in practice
  • Attract what people notice
  • Engage What people do, influences their
  • Flip how people judge the quality of the
    experience, if they have an additional unexpected
    experience, that is meaningful and memorable
  • Andrew J. Pekarik et al. IPOP A Theory of
    Experience Design, Curator The Museum Journal.
    Vol. 57 no. 1. (January 2014) p. 11-12.

Good rules for text and labels
  • Labels should be short and focused
  • Write in a style everyone will understand use an
    active voice, everyday vocabulary
  • Use lots of white space and margins
  • Point size should be no smaller than 20
  • Main title should be readable at a distance
  • Each label should be able to stand alone.
  • For more on on typographical design consult
    Robin Williams The Non-Designers Design Book

Types of Exhibit Text
  • Title
  • Introductory text introduces the main idea
  • Group or section text introduces the main
    themes or groups of objects
  • Object labels identifies individual items and
    how each connects with your main idea
  • Credits and acknowledgements

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Good exhibit practices
  • Always have an educational objective
  • Choose objects that will help tell the story
  • Use space effectively
  • Use colour consistently
  • Layer your content
  • The lay-out should be logical and clear
  • All textual content should have a high
    professional finish
  • Maintain your exhibit
  • Trust your creative instincts

The Exhibit Design Process
  • Think of why and how you will produce the exhibit
  • Decide on the overall theme
  • Develop and design the exhibit
  • Make lists, use checklists
  • Write and design the text
  • Do a trial set-up
  • Publicize the exhibit
  • Install the exhibit
  • Provide access to additional resources
  • Evaluate and document

Exhibits Planning Check-list
  • To do immediately
  • Set opening and closing dates and reserve exhibit
  • Identify exhibit goals
  • Get approval from Library management
  • To do in planning stage
  • Research exhibit topic and narrow the theme
  • Develop initial design ideas
  • Define space requirements
  • Determine resources needed, staff, supplies,
    costs of materials, equipment
  • List material (books, objects, posters, etc.) to
    be used in exhibit
  • To do at the production stage
  • Plan, write and edit the text/captions
  • Finalize the design
  • Create any props
  • Have a trial set-up, try out layout, placement
  • Create publicity plan, alert webmaster
  • To do the week before the opening
  • Gather all material to be displayed
  • Print the text and captions do any mounting
  • Gather all tools, equipment needed
  • Send text for publicity to webmaster
  • To do the week of the installation
  • Clean and prepare the space and/or display cases
  • Install the exhibit
  • To do during the and after exhibit
  • Maintain and clean the exhibit and monitor
    environmental conditions
  • Evaluate and document the exhibit (photos and
  • Take down exhibit
  • Return materials

Tips on supplies and equipment
  • Print your text on cover stock for quick
    professional captions and labels
  • Use acrylic stands to prop up text pieces
  • Get good quality book stands
  • Collect fabric (cotton, velvet) in various solid
  • Have the right equipment a paper cutter, cutting
    boards, rulers, and cutting blades, and a
    well-stocked tool box.

Connecting your exhibit to more resources
  • Use technology to provide resources for further
  • Provide a QR Code
  • Put up a Webpage for your exhibit

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  • Exhibits can complement an event on campus
  • An exhibit can have events associated with it
    lectures, book-talks, receptions
  • The library can host events such as local
    community or campus events, concerts, events to
    support instruction on campus, special annual
    events such as GIS Week

MacOdrum Librarys Exhibit/Events Program
  • History
  • Renovations 2013
  • New program of exhibits and events 2013 to 2015

From idea to designing an experience
  • Freedom to Read week
  • Idea an exhibit of banned and challenged books
  • How to involve the viewer and create an
  • Plan an event a public reading from various
    banned books

Freedom to Read exhibit Prototype for peep
show.Center fold topless sun bather in Wheres
Freedom to Read exhibit
  • Choose a catchy title
  • Narrow the focus to books banned or challenged
    in Canada
  • Print the free poster pdfs from Freedom to Read
    website and display items from this years Kit
  • Use colours from poster and eye-catching yellow.
  • Add a video.

For further reading
  • A bibliography is available in a Word document
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