REVENUE and EXPENDITURE BUDGETS

1
REVENUE and EXPENDITURE BUDGETS

• OTHER FUNDS

2
Glossary

• Budgeted Fund
• Any fund for which a budget must be officially
  adopted by the Board of Trustees in order to
  expend money from the fund (MCA 20-9-201(a))
• Cash Fund
• Expenditures are limited by cash on hand
• Fund Balance re-appropriated (FBR)
• Cash Remaining on June 30
• less the reserve
• less any outstanding obligations
• Reserve
• Limits are Set by Montana State Law
• Cash that can be set aside and not used to fund
  next years budget
• Helps to pay bills that are due before revenues
  begin to come in
• Change for FY14 Retirement is capped at 20
• State School Block Grant (20-9-630, MCA)
• Replaced Several non-levy revenues (HB124 FY02)
• Amount paid is increased by .76 each year.
• Must be budgeted as non-levy revenue in the
  General Transportation Funds

3
General Fund (01)Budgeted Fund (MCA 20-10-101)

• PURPOSE Primary operating fund and it accounts
  for all financial resources of the district
  except those required to be accounted for in
  other funds.
• To finance general maintenance and operational
  costs of a district not financed by other funds.

4
General Funding

• Funding is comprised of the following sources.
• Direct state aid equal to 44.7 of the districts
  basic and per-ANB entitlements
• 100 of the total Quality Educator Payment
• 100 of the total At-Risk payment
• 100 of the total Indian Education for all
  Payment
• 100 of the American Indian Achievement Gap
  payment
• Special education allowable cost payments from
  the state
• 100 Data for Achievement Component (New for
  FY14)
• Non-Levy Revenue and FBR
• GTB
• Voted non-voted local levies

5
General Fund (01)Budgeted Fund

• COMMON CODING
• Fund 101 Elementary General
• 201 High School General
• Program Varies
• Function Varies
• Object Codes All Object Codes
  
• Revenue Source Varies
• RESERVE LIMIT
• 10 or 10,000 Whichever is greater
  (20-9-104(1), MCA)
• VOTER APPROVAL OF TAX LEVIES
• Base Levy Permissive (non-voted)
• Over-Base Levy Must get voter approval for an
  increase in the prior years over-BASE levy.

6
Transportation Fund (10)Budgeted Fund (MCA
20-10-101)

• PURPOSE Established for the purpose of
  financing the -
• Maintenance and operations of district owned
  school buses
• Contracts with private carriers for school bus
  service
• Individual transportation contracts
• And any amount necessary for the purchase,
  rental or insurance of school buses or operation
  of the transportation program

7
Transportation Fund (10)Budgeted Fund

• Transportation is the conveyance of a pupil by a
  school bus which is driven by a certified driver
  between the pupils legal residence or designated
  bus stop and the school of the pupils
  attendance.
• Reimbursement is given based on the miles
  traveled to transport eligible transportees on
  routes approved by the County Transportation
  Committee.
• An eligible transportee is a student between the
  ages of 5 and 21 who is a resident of the state
  regardless of District or County boundaries, who
  resides at least 3 miles from the nearest school.
• The student must be considered to reside with
  his/her parents who maintain legal residence
  within the boundaries of the district providing
  transportation.

8
Transportation Funding

• School Bus Miles Reimbursed
• First 3 miles is not reimbursed/6miles per day
• .95 per mile/rated capacity not more than 49
  passenger
• 1.15 per mile/rated capacity 50 to 59 passenger
• 1.36 per mile/rated capacity 60 to 69 passenger
• 1.57 per mile/rated capacity 70 to 79 passenger
• 1.80 per mile/rated capacity 80 or more
  passenger
• Nonbus mileage vehicle driven by a bus driver
  to and from an overnight location of a school bus
  when it is more than 10 miles from the school
• 50 cents per mile

9
Transportation Funding

• Individual Transportation
• Parent transports student(s) between residence
  and school OR between residence and bus stop
• Minimum of 35 cents per day
• Maximum of 12.95 per day for first student,
  8.40/9.60 for each additional student
• Isolated rate is 1 and ½ times the regular rate
• Room and Board per diem is the same as maximum
• miles per day X 2 6 miles X .35 cents per
  mile
• OPI Website Pupil Transportation Forms
  Individual Contract Tips and Reminders

10
On Schedule Calculation

• Bus Miles Reimbursed
• Nonbus Miles Reimbursed
• Individual Transportation Contracts Reimbursed
• 10 Contingency
• On Schedule Reimbursement
• 50 County Levy
• 50 State Reimbursement

11
On Schedule Spreadsheet

• OPI has a great tool for this
• http// www.opi.mt.gov /PupilTransport/index.html
  
• When routes vary from day to day you may need to
  set up different reimbursements for the same
  route. IE Runs one way on Monday, Wednesday and
  Friday (Route 1a) and another way on Tuesday and
  Thursday (Route 1b).

12
Over Schedule Calculation

• When expenditure budget exceeds the reimbursement
  for On Schedule
• Remainder is funded by non-levy revenues and a
  local levy

13
Go to OPI Transportation Worksheet
14
Transportation Fund (10)Budgeted Fund

• Valid Expenditures
• Administrative salaries and benefits ( of time
  spent)
• Bus Driver wages and benefits including 10
  hours of
• training costs
• Fuel
• Repairs and maintenance to buses
• Insurance for buses
• Drug Testing
• Purchase of new or replacement yellow bus (not
  extra-
• curricular)
• Individual transportation payments
• Isolation payments

15
Transportation Fund (10)Budgeted Fund

• Valid Expenditures (cont.)
• Two way radios and base stations
• Supplies and equipment necessary for
  transportation
• administration
• Constructing and maintaining bus storage
  facilities
• Utilities for bus storage facility
• Any equipment necessary for safely transporting
  students
• Contracted bus fees
• Crossing guards
• Any other costs related to transporting students
  from home
• to school
• Does not include costs for field trips,
  activities and athletic transportation.

16
Transportation Fund (10)Budgeted Fund

• COMMON CODING
• Fund 110 Elementary Transportation
• 210 High School Transportation
• Program 100 Regular
  Programs
• 200 Special Programs
• Function 2700 Student
  Transportation
• Object Codes All Object
  Codes
• 
  514 Individual Transportation Contracts
• Revenue Source 2220 County Transportation
  Reimbursement
• 
  3210 State On-Schedule Transportation
• 
  Reimbursement
• RESERVE LIMIT
• 20 of Current Year Budget (MCA 20-10-144(3))
• VOTER APPROVAL OF TAX LEVIES
• None (permissive)

17
Bus Depreciation Reserve (11)Budgeted FundMCA
20-10-147

• PURPOSE This fund is for the purpose of
  financing replacement of buses including two-way
  radio equipment owned by a school district.
• Trustees of a district owning a bus or two way
  radio for purposes of transportation or for
  purposes of conveying pupils to and from school
  functions or activities have the authority to
  establish a bus depreciation reserve.
• Depreciation describes the process by which funds
  are raised.

18
Bus Depreciation Reserve Funding

• Funding
• Fund Balance Re-appropriated
• (Year End Cash Balance)
• Always budget at least the cash in the account
• Non-Levy Revenues
• Local Levy
• Limited to 20 of the acquisition cost of each
  asset (bus or a 2 way radio) each year, not to
  exceed 150 over time
• Ie Bus cost 100,000
• Annual depreciation is 20,000
• Maximum depreciation 150,000

19
Bus Depreciation Reserve (11)Budgeted Fund

• Levy Permissively up to that amount
• Your Assets are listed in MAEFAIRS and you enter
  how much you want to depreciate each year
• Depreciate the oldest buses first so you can be
  sure you get them depreciated out before they are
  no longer in use
• SB 329 removes restriction on tranferring out
  of this fund
• No longer have to sell all of the buses and get
  voter approval to transfer funds

20
Bus Depreciation Reserve (11)Budgeted Fund

• VALID EXPENDITURES
• Funds can be used to convert, remodel, or rebuild
  buses
• Funds can be used to purchase an additional
  yellow bus for route (SB 229)
• Can replace a yellow bus or an activities
  (non-yellow) bus
• Replace 2 way radios
• Funds can not be used to buy additional activity
  bus (SB 229)
• Cannot be used for ordinary repairs and
  maintenance (SB 229)
• Often use this fund to level out mills

21
Bus Depreciation Reserve (11)Budgeted Fund

• COMMON CODING
• Fund 111 Elementary Bus Depreciation
• 211 High
  School Bus Depreciation
• Program 100 Regular Programs
• 200 Special Programs
• Function 2700 Student Transportation
• Object Codes 660 Equipment under amount of
  capitalization policy (ie.
• 
  5,000)
• 730 Equipment
  over amount of capitalization policy
• (ie. 5,000)
• RESERVE LIMIT
• None. Districts usually reappropriate all fund
  balance to support the budget and allow for
  expenditures during the year.
• VOTER APPROVAL OF TAX LEVIES
• None (permissive)

22
School Food Services (12)Cash FundMCA 20-10-201

• PURPOSE The purpose of this fund is to account
  for School Food service operations to provide
  breakfast and lunch to students
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Other Revenues
• Federal Reimbursement based on a schedule of
  amounts that are multiplied by the number of
  daily participants in the breakfast, lunch or
  snack program rates vary for free, reduced and
  full pay students Federal payment is received
  through the OPI

23
School Food Services (12)Cash Fund

• Other Revenues (cont.)
• State Payment the state matching funds are
  based on a percentage of the federal payment,
  usually receive it once a year in the spring
• District most often expenses are subsidized by
  the general fund or if available Impact Aid
• Meal Ticket Sales (Adults Students) students
  and staff pay on a per meal basis the prices is
  set by each school district Adults must pay at
  least the free meal reimbursement rate or the
  district must subsidize the program in order to
  cover the difference
• Tips
• The free and reduced count is used to drive many
  federal programs such as Gear-Up and Erate
  encourage people to take advantage of the free
  and reduced prices
• Remember, for some children, this may be the only
  good, hot, nutritionally balanced meal they get
  in a day

24
School Food Services (12)Cash Fund

• VALID EXPENDITURES
• Salaries kitchen staff, meal distribution
  drivers, of administration
• Benefits of food services related staff
• Purchase, Repair, or Maintenance of food service
  equipment
• Supplies for food service
• Food

25
School Food Services (12)Cash Fund

• COMMON CODING
• Fund 112 Food Service
• (101
  Elementary General,
• 201 High
  School General)
• Program 910 Food Service
• Function 3100 Food Service
• Object Codes All Object Codes
  (630 Food)
• Revenue Source 4550 Federal Child Nutrition
• 3220 State Food
  Services Match
• 1600 Lunch Ticket Sales
• RESERVE LIMIT
• None

26
Tuition (13) Budgeted FundMCA 20-5-323

• PURPOSE To finance tuition costs for elementary
  and high school districts with pupils attending
  schools outside their district of residence.
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Non Levy Revenues

27
Tuition (13) Budgeted Fund

• Local Levy
• For geographical barriers approved by County
  Transportation Committee
• Agreements/Contracts for Grades 7 and 8 and
  Kindergarten in elementary districts that dont
  offer K, 7 and/or 8
• District placements (ie. IEP requirements)
• Tuition receipts are deposited into the General
  fund
• DPHHS and Court Placements (including Tribal
  court) are paid by the state out of county
  equalization before it is sent to the state
• Pay this years tuition in the next year so have
  the costs before you budget

28
Tuition (13) Budgeted Fund

• VALID EXPENDITURES
• For students the trustees have placed in another
  district
• For students where geographic conditions make it
  impractical for the student to attend in his own
  district
• Pay this years tuition in the next year so have
  the costs before you budget
• Payment is made the year after the year of
  attendance
• 1st Half by 12/31.
• 2nd Half by 6/15

29
Tuition (13) Budgeted Fund

• COMMON CODING
• Fund 113 Elementary Tuition
• 213 High School Tuition
• Program 100 Regular
  Education
• Function 1000 Instruction
  
• Object Codes 560 Tuition
• Revenue Source 1310 Individual
  Tuition
• 1320
  School Tuition from Other School District
• 
  Within the State
• RESERVE LIMIT
• None
• VOTER APPROVAL OF TAX LEVIES
• None (permissive)

30
Retirement Fund (14)Budgeted FundMCA 20-9-501

• PURPOSE To finance the employers contribution
  to the Teachers Retirement System (TRS), the
  Public Employees Retirement System (MPERA/PERS),
  Unemployment Compensation and Social Security,
  (FICA and Medicare)
• Retirement costs for employees paid from federal
  funds must be paid from the federal program
  rather than the retirement fund

31
Retirement Fund (14)Budgeted Fund

• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Non-Levy Revenues
• Interest Earnings
• Combined School Block Grant
• No other non-levy revenues as this is not a local
  levy

32
Retirement Fund (14)Budgeted Fund

• Funding (cont.)
• County Retirement Distribution
• Send Salary data to County Superintendent who
  calculates the countywide requirement
• Non-Levy Revenue at County Level
• Oil and Gas Taxes
• Coal Gross Proceeds
• School Retirement Block Grants (MCA 20-9-631)
• Guaranteed Tax Base Aid for Qualifying Counties
  (MCA 20-9-367)
• Eligible if the County Retirement Mill Value per
  ANB is less than the corresponding Statewide Mill
  Value per ANB

33
Retirement Fund (14)Budgeted Fund

• Distributed a minimum of 2 times per year
• Should monitor this county levy calculation and
  the distribution
• Have been many cases of errors in this
  calculation and distribution

34
Retirement Fund (14)Budgeted Fund

• VALID EXPENDITURES
• Employer share Social Security and Medicare
• Employer share TRS and PERS
• Employer payment of unemployment premium
• Early Retirement Bonus is not valid expenditures
• Payments to Employees are not valid expenditures

35
Retirement Fund (14)Budgeted Fund

• COMMON CODING
• Fund 114 Elementary Retirement
• 214 High School Retirement
• Program All
  Program Codes except Federal Funds
  
• Function All
  Function Codes
• Object Codes 210 Social Security
  and Medicare
• 220 Teachers Retirement
• 
  230 Public Employees Retirement
• 
  240 Unemployment Compensation
• Revenue Source 2240 County Retirement
  Distribution
• RESERVE LIMIT
• 20 of the budget (20-9-501 (4)(a)(v), MCA)
  New Limit for FY14
• VOTER APPROVAL OF TAX LEVIES
• None (permissive through countywide levy)

36
Federal Programs (15)Cash FundMCA 20-9-507

• PURPOSE To account for local, state or federal
  grants and reimbursements
• Funding
• Federal Per grant award
• State Per grant award
• Local Allowable miscellaneous receipts (often
  local donations)

37
Federal Programs (15)Cash Fund

• Program/Revenue for Common Grant Awards
• 420/4200 Title I Improving Basic
  Programs
• 427/4270 Title I D Neglected, Migrant,
  At Risk
• 430/4300 Title II Teacher and Principal
  Training and Recruitment
• 432/4320 Title III English Language
  Acquisition
• 413/4130 Title VII Indian Education
• 456/4560 IDEA Part B
• 457/4570 IDEA Pre-School Special
  Education
• 360/3600 Gifted Talented Education
• 390/3900 State Vocational Education
• 452/4520 Carl Perkins
• 471/4710 Gear Up

38
Federal Programs (15)Cash Fund

• E-grants
• Indirect Cost Rates
• Good budgeting tool
• Make application to the OPI right now
• Very Simple
• Gives you additional options
• Have small amount of money left at year end can
  just claim Indirect Cost and clear it out
• Some grant applications require an indirect cost
  rate when applying

39
Federal Programs (15)Cash Fund

• VALID EXPENDITURES
• Expenditures are only allowed that fall within
  the purpose of the grant
• Must include all Benefit Costs - approximately
  16 of salary
• Must also include Health Insurance

40
Federal Programs (15)Cash Fund

• COMMON CODING
• Fund 115 Elementary Misc. Programs
• (most
  common)
• 215 High School Misc. Programs
• Program 100 Local Program Codes
• 3XX State Program Codes
• 4XX Federal Program Codes
• Function All Function Codes
• Object Codes All Object Codes

41
Adult Education (17)Budgeted FundMCA 20-7-705

• PURPOSE To account for all district money
  received in support of the districts adult
  education program.
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Non-Levy Revenues
• Including Student Fees
• Local Levy
• Permissive Levy
• Can levy an unlimited number of mills

42
Adult Education (17)Budgeted Fund

• VALID EXPENDITURES
• The instruction of persons 16 years of age or
  older who are not regularly enrolled, full-time
  pupils for the purposes of ANB computation.
• Salaries for instructors
• Supplies necessary for instruction in the class,
  but not for projects taken home by the students

43
Adult Education (17)Budgeted Fund

• COMMON CODING
• Fund 117 Elementary Adult Education
• 217 Adult
  Education
• Program 600 Adult Education Programs
• Function 1000 Instruction
• Object Codes All Object Codes
• Revenue Source 1340 Fees for Adult Education
• RESERVE LIMIT
• 35 of Adult Education Fund Budget (20-7-713,
  MCA)
• VOTER APPROVAL OF TAX LEVIES
• None (permissive)

44
Traffic Education (18)Cash FundMCA 20-7-507

• PURPOSE For the accounting of traffic education
  activities for students who are 15 or within 6
  months of turning 15 and are taught by a
  certified traffic education instructor
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• State Payment
• Approximately 80 per student who completes the
  course

45
Traffic Education (18)Cash Fund

• Funding (cont.)
• District
• Expenses subsidized by the general fund
• Local
• Fees charge per student as set by the Board of
  Trustees
• Can only charge students not enrolled in your
  district more if you charge tuition

46
Traffic Education (18)Cash Fund

• VALID EXPENDITURES
• Instructor Salaries
• Supplies textbooks, gas, etc.
• Rent or purchase of a vehicle
• Insurance on vehicle
• Repairs and maintenance of driver education
  vehicle

47
Traffic Education (18)Cash Fund

• COMMON CODING
• Fund 218 Traffic Education
• Program 100 Regular Programs
• Function 1000 Instruction
• Object Codes All Object Codes
• Revenue Source 1311 Drivers Education Fees
  from
• 
  Students
• 3260 State Driver Education
• 
  Reimbursement

48
Lease Rental (20)Cash FundMCA 20-9-509

• PURPOSE To account for revenues and
  expenditures related to lease or rental of school
  property. (MCA 20-7-509)
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Cannot have a year end balance of more than
  10,000
• Excess must be transferred back to the general
  fund
• Non Levy Revenue
• Interest
• Revenue from Rental Property

49
Lease Rental (20)Cash Fund

• VALID EXPENDITURES
• Utilities
• Repair and maintenance of property
• Custodial expenses related to leased area
• Administrative cost of owning leased property
• Insurance for property
• Acquisition of additional housing or dormitory
  facilities

50
Lease Rental (20)Cash Fund

• COMMON CODING
• Fund 120 Elementary Lease-Rental
  220 High School
  Lease-Rental
• Program 100 Regular Programs
• Function 26XX Operation and
  Maintenance
• Object Codes All Object Codes
• Revenue Source 1910 Rentals

51
Compensated Absence Fund (21)Cash FundMCA
20-9-512

• PURPOSE To finance the accumulated sick leave
  and vacation pay that a non-teaching or
  administrative school district employee is
  entitled to upon termination
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Annual Transfer from General Fund
• Maximum of 30 of total district liability
• Calculation includes
• 25 of Accumulated Sick Leave
• 100 of Accumulated Vacation Leave
• X Their hourly rate
• Benefit Costs
• Must have budget authority for transfer to occur

52
Compensated Absences Calculation
COMPENSATED ABSENCES AS OF COMPENSATED ABSENCES AS OF COMPENSATED ABSENCES AS OF COMPENSATED ABSENCES AS OF


EMPLOYEE HOURLY VACATION TOTAL 25 OF TOTAL EMPLOYEE COMP AB
NAME RATE HOURS VAC LIAB SICK LEAVE S/L LIAB BENEFITS LIAB
  13.94 37.20 518.57 83.40 1162.60 253.86 1935.02
  7.57 0.00 0.00 21.04 159.27 24.05 183.32
  7.57 0.00 0.00 8.75 66.24 10.00 76.24
  8.74 4.43 38.72 39.42 344.53 60.44 443.69
  11.01 0.00 0.00 60.69 668.20 125.89 794.09
  28.85 95.50 2755.18 23.91 689.80 543.27 3988.25
  16.17 0.00 0.00 3.85 62.25 11.73 73.98
  12.88 0.00 0.00 8.66 111.54 21.01 132.56
  10.44 101.36 1058.20 106.35 1110.29 408.54 2577.04
  7.49 36.73 275.11 37.70 282.37 105.03 662.51
  7.28 31.30 227.86 6.03 43.90 51.20 322.96
  6.10 0.00 0.00 7.55 46.06 8.68 54.73
  9.28 0.44 4.08 61.61 571.74 108.49 684.31
               
               
TOTALS   306.96 4877.71 468.96 5318.79 1732.19 11928.69

CLERICAL - .0765 FICA .068 PERS .0015 UNEMP .0050 WC .151 CLERICAL - .0765 FICA .068 PERS .0015 UNEMP .0050 WC .151 CLERICAL - .0765 FICA .068 PERS .0015 UNEMP .0050 WC .151 CLERICAL - .0765 FICA .068 PERS .0015 UNEMP .0050 WC .151 CLERICAL - .0765 FICA .068 PERS .0015 UNEMP .0050 WC .151 CLERICAL - .0765 FICA .068 PERS .0015 UNEMP .0050 WC .151
53
Compensated Absence Fund (21)Cash Fund

• VALID EXPENDITURES
• Sick and Annual Leave pay outs for Non-teaching
  and administrative staff only, at termination of
  employment
• Must transfer back to the General Fund any
  balance over 30

54
Compensated Absence Fund (21)Cash Fund

• COMMON CODING
• Fund 121 Elementary Compensated Absence
• 221 High School
  Compensated Absence
• Program 100 Regular Programs
• 200 Special
  Programs
• Function All Function Codes
• Object Codes 100 Personal Services
  Salaries
• 200 Personal
  Services Employee
• 
  Benefits
• Revenue Source 5300 Transfer between
  General Fund
• and Comp Absences Fund

55
Impact Aid (26)Cash FundMCA 20-9-514

• PURPOSE This is federal money intended to
  replace the lack of tax revenue generated on land
  held in trust by the Federal Government. Entire
  law is property based, based on where the
  student(s) reside.
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Estimated Revenue
• Annual Application based upon students who live
  on non-taxable land
• Revenue is received approx. December

56
Impact Aid (26)Cash Fund

• VALID EXPENDITURES
• Allocation for students with disabilities must be
  spent on those student needs
• Allocation for construction must be spent on
  maintenance, repairs or construction of new
  buildings
• Remaining funds are spent at the discretion of
  the Board of Trustees

57
Impact Aid (26)Cash Fund

• COMMON CODING
• Fund 126 Elementary Impact Aid
• 226 High
  School Impact Aid
• Program All Program Codes
• Function All Function Codes
• Object Codes All Object Codes
• Revenue Source 4820 Federal Impact Aid
• RESERVE LIMIT
• None

58
Litigation Reserve (27)Cash FundMCA 20-9-515

• PURPOSE To pay legal settlements and court
  judgements ordered against the district
• Funding
• Transfer Amount
• Transfer from the general fund when litigation is
  pending
• Funds remaining after settlement/judgement must
  be returned to the general fund

59
Litigation Reserve (27)Cash Fund

• VALID EXPENDITURES
• Costs named in the legal settlement/judgment
  order

60
Litigation Reserve (27)Cash Fund

• COMMON CODING
• Fund 127 Elementary Litigation Reserve
  
• 227 High School
  Litigation Reserve
• Program 100 Regular Programs
• Function 2500 Business Services
• Object Codes 820 Judgment Against the
  District
• Revenue Source 5300 Transfer between
  General Fund
• and
  Litigation Reserve Fund
• RESERVE LIMIT
• Once settlement/judgement is paid no reserve is
  allowed

61
Technology (28)Budgeted FundMCA 20-9-533

• PURPOSE The purpose of this fund is to finance
  the purchase and maintenance of technological
  equipment and to provide technical training.
• to account for receipt of state Technology
  Timber money and other revenues and
  expenditures for technology equipment and
  computer network access

62
Technology (28)Budgeted Fund

• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Non-Levy Revenues
• Including Interest
• Possibly Combined School Block Grant
• State Technology Aid
• Referred to as timber money
• States appropriation is based on timber harvest
  in Common School trust lands when the harvest
  exceeds a certain threshold (MCA 17-7-502
• Distributed based upon size of a districts BASE
  budget as compared to the total of all districts
  BASE budgets for the previous year (MCA 20-9-534)

63
Technology (28)Budgeted Fund

• Local Technology Levy
• Special election based on depreciation of items
• Levy amount is determined by
• The original cost of technology equipment and
  access costs
• Purchases made during the year
• - Equipment disposed of during the year
• - The amount that has already been levied for
  each asset up to date
• Once the levy is established can continue to
  collect it within the parameters
• To Increase the levy would require another vote
• Limited to 20 of the acquisition cost, not to
  exceed 150 over time
• This can also be accomplished in the Building
  Reserve Fund

64
Technology (28)Budgeted Fund

• VALID EXPENDITURES
• Purchase, rental, repair, maintenance, and
  depreciation of technological equipment,
  including computers and computer network access
• Associated technical training for school district
  personnel
• Software maintenance fees, ie for student
  information and accounting systems.

65
Technology (28)Budgeted Fund

• COMMON CODING
• Fund 128 Elementary Technology
• 228 High
  School Technology
• Program All Program Codes
• Function All Function Codes
• Object Codes All Object Codes
• Revenue Source 3281 State Technology Aid
• RESERVE LIMIT
• None
• VOTER APPROVAL OF TAX LEVIES
• Yes can be permanent or durational

66
Flexibility Fund (29)Budgeted FundMCA 20-9-543

• PURPOSE To account for receipt of the state
  Flexibility Payment (if any) and other revenues
  and expenditures. Trustees may use the fund, at
  their discretion.
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Non-Levy Revenues
• Interest
• Combined School Block Grant

67
Flexibility Fund (28)Budgeted Fund

• Funding (cont.)
• State Flexibility Payment
• Based on an appropriation, if any from the
  legislature
• Distributed as follows
• 40 based on the states five year average ANB
• 20 based on the previous years statewide
  average ANB
• 15 based on the number of schools in the state
• 25 based on the number of schools having more
  than 250 students
• There has not been an appropriation since 2003
• Local Levy
• Must be Voter Approved
• Limited to 25 of the estimated State Flexibility
  Payment
• When there is no State Payment, there cannot be a
  levy

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Flexibility Fund (29)Budgeted Fund

• VALID EXPENDITURES
• Technology
• Facility Expansion
• Student Assessment and Evaluation
• Curriculum Development
• Training for Classroom Staff to Support the
  Delivery of Education Programs
• Classroom Teacher Housing
• Retention of Certified Staff
• Increased Energy Costs Caused by Increases Since
  2001
• Facility/Equipment Expansion

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Flexibility Fund (29)Budgeted Fund

• COMMON CODING
• Fund 129 Elementary Flexibility Fund
• 229 High School
  Flexibility Fund
• Program All Program Codes
• Function All Function Codes
• Object Codes All Object Codes
• Revenue Source 3900 State Other Revenue
• Reserve Limit
• 150 of Maximum General Fund Budget
• Voter Approval of Tax Levies
• Yes can be permanent or durational
• No State Distribution No Levy

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Debt Service Fund (50)Budgeted FundMCA 20-9-438

• PURPOSE To finance the paying of the principle
  and interest and associated fees on outstanding
  bonds and special improvement district (SID)
  assessments
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Non-Levy Revenues
• Interest
• Combined School Block Grant
• All other revenues attached to a mill levy

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Debt Service Fund (50)Budgeted Fund

• Funding (cont.)
• State School Facilities Reimbursement
• Provides State Subsidies to eligible schools to
  repay bonds
• Districts mill value per ANB must be less than
  the corresponding facility guaranteed mill value
  per ANB

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Debt Service Fund (50)Budgeted Fund

• If eligible, 3 calculations are made
• School Facility Entitlement (MCA 20-9-370)
• K-6 ANB x 300 7-8 ANB X 370, and 9-12 ANB X
  450
• State Reimbursement Payment (MCA 20-9-371)
• Amount of State Equalization Aid distributed to a
  district that
• gtHas a district mill value per ANB that is
  less than the
• corresponding facility guaranteed
  mill value per ANB
• gtHas a debt service obligation in the
  ensuing school year on bonds
• Percentage determined by (1-(district mill value
  per ANB/facility guaranteed mill value per ANB) X
  (the lesser of Total school facility entitlement
  calculated OR the districts current year debt
  service obligation)

73
Debt Service Fund (50)Budgeted Fund

• State Advance Payment (MCA 20-9-371)
• Calculated same as state reimbursement payment,
  adjusted, if necessary, to the states prorated
  payment of facilities reimbursement in the prior
  year
• State advance payment is paid on in the first
  year of the bond
• Advances are distributed to eligible districts,
  within the available appropriation

74
Building Fund (60)Cash FundMCA 20-9-508

• PURPOSE To account for building and
  construction projects using bond or insurance
  proceeds, federal funds, or proceeds from the
  sale of property
• Funding
• Fund Balance re-appropriated
• (Year End Cash Balance)
• Insurance Proceeds can be deposited here
• Non-Levy Revenues
• Combined Block Grant Funds
• Bond Sale Proceeds or District Property

75
Building Fund (60)Cash Fund

• VALID EXPENDITURES
• Construction
• Building additions, remodeling or repairs
• Federal money can only be spent for the
• express purpose of the grant

76
Building Fund (60)Cash Fund

• COMMON CODING
• Fund 160 Elementary Building Fund
• 260 High
  School Building Fund
• Program 100 Regular Program
• Function 4000 Facilities
  Acquisition and
• 
  Construction Services
• Object Codes 720 Purchase of Existing
  Buildings
• 725 Major
  Construction Services
• 730 Major
  Equipment
• Revenue Source 5110 Sale of Bonds
• 5200 Sale or Compensation for Loss
• 
  of Assets

77
Building Reserve Fund (61)Budgeted FundMCA
20-9-502

• PURPOSE To finance voter approved buildings or
  construction projects funded with district mill
  levies
• Funding
• Fund Balance Re-appropriated
• (Year End Cash Balance)

78
Building Reserve Fund (61)Budgeted Fund

• Funding (cont.)
• Non-Levy Revenues
• All Non-Levy Revenues Attached to a Levy
• Interest Earnings
• Combined Fund School Block Grant
• Local Levy
• Trustees must adopt a resolution addressing the
  duration of time over which the the total amount
  of money will be raised, in equal, annual
  installments
• Limited to a maximum of 20 years for
  building-type reserve
• Limited to a maximum of 6 years for
  transitional-type reserve
• Must be Voter Approved

79
Building Reserve Fund (61)Budgeted Fund

• VALID EXPENDITURES
• Restricted to language on the ballot. Must
  specify purpose for which the building reserve
  would be used from the list below
• To raise money for the future construction,
  equipping, enlarging of school buildings or for
  purchasing land needed for school purposes.
• To raise money for transitional costs of
  opening/closing schools, replacing school
  buildings or consolidating/annexing.

80
Building Reserve Fund (61)Budgeted Fund

• Possible Building Reserve Ballot Language
• The approval of ____ number of dollars and
  approximately ____ mills to be raised over a
  period of _____ years in annual, equal
  installments for the purpose of updating,
  maintaining, and equipping the ______ school
  facilities.
• ____ For
• ____ Against

81
Building Reserve Fund (61)Budgeted Fund

• COMMON CODING
• Fund 161 Elementary Building Reserve
  Fund
• 261 High
  School Building Reserve Fund
• Program 100 Regular Program
• Function 2600 Operation and
  Maintenance Services
• 4000 Facilities
  Acquisition and Construction Services
• Object Codes All Object Codes
• RESERVE LIMIT
• None
• VOTER APPROVAL OF TAX LEVIES
• Yes, duration Up to 20 Years

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