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Administrative Capacity Building linked to the management of ESI Funds Priorities for 2014-2016

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Administrative Capacity Building linked to the management of ESI Funds Priorities for 2014-2016 Committee of the Regions, 19 June 2014 Pascal Boijmans – PowerPoint PPT presentation

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Title: Administrative Capacity Building linked to the management of ESI Funds Priorities for 2014-2016


1
Administrative Capacity Building linked to the
management of ESI Funds Priorities for 2014-2016
Committee of the Regions, 19 June 2014 Pascal
Boijmans Hugh Goldsmith Nathalie Verschelde
2
Mandate We are a new unit set up to enhance the
capacity of the Commission services to help
Member States and regions to overcome
implementation bottlenecks linked to
administrative capacity problems in order to
accelerate the absorption of Funds and improve
the quality of spending in the current and future
programming period. (E1 mission statement)

3
  • Scope of our work
  • Administrative capacity linked to the management
    of the funds
  • Geographical Member States and regions with
    weaker administrative capacity
  • Horizontal e.g. public procurement, environment,
    state aid, Land Registers
  • Sectoral sectors which lag behind in absorption
    like railways, waste water treatment, solid
    waste, information society
  • Knowledge development WB, OECD, EIB/Jaspers,
    Interact, IQ Net, RSA methodologies,
    indicators, training, networks
  • Good practice database exchange of good examples

4
  • How to design administrative capacity?
  • Three interrelated factors determine the success
    of each step in the policy life cycle
  • Structure Governance
  • Human Resources
  • Systems and Tools

5
Administrative capacity bottlenecks in Member
States
  • Complexity of administrative organisations in
    some MS with unclear delegation of tasks
  • High staff turnover in some MS lack of clear HR
    policy
  • Development and implementation of strategic
    plans weak in several MS
  • Weak project development capacity of (local)
    beneficiaries
  • Underperforming sectors due to administrative
    capacity
  • Bottlenecks linked to public procurement and
    state aid
  • Insufficient monitoring systems in place
  • Risk of fraud and corruption reputational risk

6
STATE OF PLAY IMPLEMENTATION 2007-2013
Implementation rates after 7 years 62 and 57
for ERDF and CF Interruptions of payments
amount to 4.3 billion 1 billion financial
corrections
SOMETHING NEEDS TO BE DONE
7
Strong correlation between Government
Effectiveness and Corruption
Latest data for all 28 Member States
8
(No Transcript)
9
  • Competence Centre Work programme
  • Already launched during 2013
  • Guidance and screening (27 PAs 10 OPs)
  • Public Procurement Action Plan
  • Expert Exchange System (demand/supply analysis)
  • Anti-fraud anti-corruption events
  • Study on funding of salaries from TA budgets
  • Knowledge development (country fiches, EIBURS,
    links to international organisations)
  • Extended matrix with strong and active
    participation and Inter-Service Group

10
  • Also coming in 2014-2016
  • Modelling of fund management bodies
  • Strategic training programme
  • Exchange Platform for MAs and IBs
  • Integrity Pacts pilot project
  • Action Plan on State Aid
  • Knowledge development indicators
  • Transparency, open data promoting good
    governance

Better implementation rates, reduced error rates,
more effective investments
11
  • 2 concrete project examples
  • Public Procurement Action Plan
  • Hugh Goldsmith
  • CEES Common Expert Exchange System
  • Nathalie Verschelde

12
Public Procurement Action Plan
EP Public Hearing 01.10.2013
Wasting public money Irregularities Corruption
What is EC doing?

13
OLAF Study 2013 - Headlines
  • Direct public loss was 18 of the overall project
    budgets concerned, of which 13 attributed to
    corruption
  • Overall direct cost of corruption for 5 sectors
    8 Member States studied estimated at
  • 1.4 - 2.2 billion
  • Main forms of corruption Bid-rigging
    kick-backs conflicts-of-interest deliberate
    mismanagement

14
Public Procurement (PP) Basics
  • Key principles
  • Legal enactment
  • Transparency
  • Equal treatment non-discrimination
  • Proportionality
  • in purchase of works, supplies and services by
    public entities or entities with a public service
    mission in special sectors (water, energy,
    transport and postal services)
  • Directive 2004/18/EC (Classic Directive)
  • Directive 2004/17/EC (Special sectors)
  • Directive 2007/66/EC (Remedies Directive)
  • MARKT Interpretative Communications Explanatory
    Notes
  • ECJ Case Law
  • A complex area with
  • New Directives 2014

15
Public Procurement using ESI Funds
  • RISKS
  • Compliance
  • Fraud/Corruption
  • Errors gt Financial Corrections
  • OPPORTUNITIES
  • Use of public funds
  • Value-for-money
  • Support to policy

16
Improving public procurement (PP) involving EU
Funds is a priority
  • It matters - 19 of EU GDP passes through public
    procurement!
  • Increasing EU-level competition for PP contracts
    is a core policy strengthening the single market
  • PP errors are single most common cause of
    administrative errors and financial corrections
    across all EU Funds
  • Slow PP procedures delay funds implementation
  • Better PP procedures and management systems can
    help limit risks related to Fraud Corruption
    through more transparency, "red flag" checks etc
  • Major scope to pursue broader policy objectives
    via PP (green PP, PP of innovation, social
    inclusion, SME access to markets)

need to build capacity
17
DG REGIO audit work Public Procurement
irregularities
  • 40 of irregularities detected by DG REGIO since
    2005 are due to non-compliance with Public
    Procurement rules
  • European Court of Auditors DAS 2011 44 of all
    quantifiable errors were due to Public
    Procurement. From 2007-2012 32 of all
    transactions audited were affected by PP errors
  • National audits report more and more
    irregularities on Public Procurement
  • Affects all Member States

18
Lots of fragmented initiatives
  • DG ENV 2008 "Green Public Procurement" toolkit
  • DG MARKT 2011 Study "Public procurement in
    Europe Cost and effectiveness"
  • DG MARKT 2012 Implementation Report "Golden
    book of e-procurement good practices"
  • DG ENTR 2013 Launch of "Procurement of Innovation
    Platform"
  • OLAF 2013 Study "Identifying and reducing the
    costs of corruption in Public Procurement"
  • DG HOME 2014 First "EU Anti-corruption Report"
    identifies PP as "most vulnerable area"

19
  • Technical Working Group on PP
  • established Sept 2013
  • Purpose To develop common understanding of
    issues, and to prepare deliver an Action Plan
    to support MS improve Public Procurement
    performance for ESI Funded investments during
    2014-2020
  • REGIO (Chair), MARKT, EMPL, AGRI, MARE, EIB
  • ESI Fund DG's have most "in the field" knowledge
    from audits
  • MARKT primary focus is on policy (transposition
    and application of legislation), particularly
    preparation for new PP Directives, but also
    increasingly looking at implementation issues

20
ESI Funds PP Joint Action Plan
Action Status Comments
Prepare and appropriately disseminate Practical Guidance on "How to avoid common PP errors" On-going Draft ready Prelim draft Guidance and Toolkit for discussion
Compilation and analysis of PP evidence/indicators on performance related to EAC negotiations On-going Most data rec'd Data request to ECA pending MS v EC opinion
Transparency initiative against corruption/fraud in PP On-going Anti-Fraud Conferences SK, CZ, BG, RO, HR, IT (last 25/6)
MS specific Action Plans (RO, GR, BG IT) On-going GU lead On-going in RO, BG pending (GR under Programme), IT proposal
Stock-taking/analysis of MS lessons learned, dissemination tools, good practices, etc. to improve PP capacity Scoping Initial scoping mission to Scottish Procurement. ToR under preparation
Guidance on how to prepare and follow-up on EAC Action Plans Started Learning by doing in BG. Will be prepared by E1 with Expert
Pilot integrity pacts Scoping Under study by REGIO/E1
Approved by REGIO Board February 2014
21
Other Actions Identified
  • Preparation for new PP Directives (2016)
    support to transposition, training, dissemination
    programmes (MARKT lead)
  • Assessment of current practices and scope to
    improve PP professionalization and accreditation
    linked to funds (will be started under
    Stocktaking Study)
  • Training/networks on PP as a strategic tool for
    Cohesion Policy (e.g. e-procurement, Green PP,
    Innovation coordination with DGs ENTR and ENV)
  • Peer-to-Peer exchange mechanism (CEES) to include
    PP as pilot topic

22
Practical Guidance on "How to avoid common PP
errors"
  • Target Audience is Procurement Officer managing
    day-to-day procurement activities
  • Guidance structured around the main stages of a
    public procurement process, highlighting issue to
    look out for and potential mistakes to avoid,
    with links through to a more detailed
  • Toolkit of resources addressing specific topics
    in greater depth and giving concrete examples on
    what to do and what not to do during the
    procurement and contract management stages of the
    project cycle.

23
Guidance for Practitioners
  • Structure
  • Preparation and planning
  • Invitation to bid
  • Bid submission and opening
  • Evaluation
  • Award
  • Contract implementation
  • Step by step description of the PP process
  • highlights areas of typical mistakes
  • why and how to avoid them
  • explanations of how to handle each situation
  • list of most common/ most serious errors
  • Link to Toolkits on specific topics with examples
  • Translation into EU languages

24
  • Achievements to date
  • Good collaboration coordination mechanism
    established with mandate to deliver useful tools
    to support MS
  • Focus on both compliance (reduce errors) and
    value-added (policy support)
  • Concrete actions and deliverables


25
Common Expert Exchange System (CEES) Supply/demand
analysis
  • PURPOSE
  • Is there interest for a peer-to-peer exchange
    system among the ESIF management bodies
    (MA,CA,AA, IB) ?
  • METHODOLOGY
  • - On-line questionnaire all MA, CA and AA
  • - Interviews in 8 Member States (33 institutions)
  • CONTRACTOR
  • European Institute of Public Administration
    (Maastricht, NL)


26
Common Expert Exchange System (CEES) Supply/demand
analysis
  • KEY QUESTIONS
  • Do you have capacity building needs ? Which ones
    ?
  • How do you go about building capacity ?
  • Your experience with private consultants and
    peer-to-peer support ?
  • Your interest in peer-to-peer exchanges ? To do
    what ?
  • Role of the Commission ?
  • Use of Technical Assistance to cover costs ?


27
Web-survey response rate
Number of addressees (persons) 408 Number of
replies submitted 131 Percentage submitted
replies 32 Responses from 27 MS
28
Key findings - survey (1)
29
Key findings survey (2)
30
Key findings - survey (3)
DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
31
Key findings - survey (4)
  • Assistance required mostly for
  • Programme Management financial instruments,
    simplified cost options, financial management and
    verifications, anti-fraud measures
  • Ex-ante conditionalities Public Procurement and
    State Aid
  • Thematic Objectives TO1 (Research Innovation)
    and TO11 (institutional capacity)

DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
32
Key findings survey (5)
DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
33
Key findings - survey (6)
DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
34
Key findings survey (7)
DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
35
Key findings interviews (1)
DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
36
Key findings interviews (2)
  • Strong message that more systematic peer-to-peer
    exchanges would be most welcome interviewees in
    their majority expressed a need to have more
    contacts with peers
  • But also strong need to have a place where they
    can talk to each other, and to the Commission
    platform ? Social media ?
  • Ad-hoc networks exist build on them or embed
    them in a wider system
  • Peer-to-peer assistance is complementary to
    private sector consultant assistance. Neither
    can cover all the needs both should be used
    depending on the needs and tasks
  • If a system is set up, it should be light
    (non-bureaucratic), flexible (short, medium and
    long-term assignments), rapid (quick missions for
    burning issues)

DG Regional and Urban Policy - Unit E1
"Competence Centre for Administrative
Capacity-Building and the Solidarity Fund"
37
  • Main conclusions
  • MS strongly in favour of a peer-to-peer exchange
    system
  • System must be light, flexible and rapid
  • Commission should coordinate and control quality
  • Also a strong need for a platform to exchange
    views, questions, practices
  • And a need for more training (new CPR)


38
  • Follow-up
  • Peer-to-peer
  • Unit E1 to make proposals to REGIO Board of
    Directors (July)
  • Pilot projects during Autumn 2014
  • Exploring system options (IT, coordination in MS,
    database of experts, etc.)
  • Launch system early 2015
  • Evaluate in 2018


39
  • Follow-up
  • Other measures
  • Explore options to set up an IT-platform for MA,
    CA, AA. Technical dimension, content and
    management
  • Organise strategic training on new elements of
    ESIF implementation for 2014-2020 (pilot project
    on-going, first training session on 23-24/06)


40
Staffing and contacts in Competence Centre
REGIO.E1
  • Pascal Boijmans, HoU
  • Ann-Kerstin Myleus, Deputy HoU
  • Daniela Negreanu, Secretariat
  • AC Team Inguna Kramina, Agnieszka Krasicka,
    Denisa Perrin, Nathalie Verschelde, Hugh
    Goldsmith (EIB), Laura Indriliunaite, Anna-Lena
    Zademach

41
Thank you ! Please do contact us
? Regio-E1-administrative-capacity_at_ec.europa.eu

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