Microsoft Office 2007- Illustrated Introductory - PowerPoint PPT Presentation


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Microsoft Office 2007- Illustrated Introductory


Title: Slide 1 Author: rpadrick Last modified by: Jon_Rager Created Date: 2/15/2007 8:50:52 PM Document presentation format: On-screen Show (4:3) Company – PowerPoint PPT presentation

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Title: Microsoft Office 2007- Illustrated Introductory

Microsoft Office 2007- Illustrated Introductory
  • PowerPoint 2007

  • Define presentation software
  • Templates and Design Themes
  • PowerPoint Views
  • Slide Layouts and Placeholders
  • Slide content
  • Text
  • Graphical text and Graphics
  • Charts and Tables
  • Slide Masters, Headers, and Footers
  • Transitions and Animations
  • Print Options

Presentation Software
  • Presentation software is a computer program used
    to organize and present information
  • Presentation software allows you to communicate
    your ideas effectively
  • Use PowerPoint to present information in a
    variety of ways
  • On-screen presentations (slides)
  • Notes page
  • Audience handouts
  • Outline pages

Microsoft Office 2007 - Illustrated Introductory
Options for Creating a Presentation
  • Start from scratch by creating a Blank
    presentation without any pre-formatting
  • Use a Template with preformatted slides,
    placeholders and custom layouts
  • Use a Theme with preformatted slides
  • Design Themes can also be applied after a
    presentation has been created.

Four Basic Presentation Views
  • Normal view is the primary editing view
  • Slide Sorter view is used for rearranging slides
    and adding slide effects
  • Notes Page view is for typing notes to yourself
    or for the presenter
  • Slide show view is used to deliver the

Normal View and Panes
  • PowerPoint opens in Normal view
  • Normal view is the primary view for writing,
    editing and designing your presentation
  • Normal view is divided into three panes
  • Slides and Outline tabs
  • Slide pane
  • Notes pane

Normal View Example
Slide pane
Slides and Outline tabs
Notes pane
The Outline tab displays the text of your
presentation in the form of an outline
The Slides tab displays the slides of your
presentation as small images, called thumbnails
Right Pane
  • A pane on the right will appear when certain
    features are selected as such as
  • Custom Animation
  • Insert Clip Art
  • Research

PowerPoint Slides may contain..
  • Text
  • Table
  • Charts
  • Smart Art
  • Pictures
  • Clip Art
  • Movies
  • Sounds
  • Hyperlinks
  • and other objects

Microsoft Office 2007 - Illustrated Introductory
Slide Layouts and Placeholders
  • You can choose among nine slide layouts when
    creating a new slide
  • A slide layout contains text and object
    placeholders that are arranged in a specific way
    on the slide
  • A content placeholder can be used to insert text
    or objects such as text, clip art, tables,
    charts, and other objects by clicking the
    appropriate icon
  • See following slides

Slide Layouts
Content Placeholder
SmartArt graphic
Graph chart
Content placeholderCan inserttext or object
Clip art
Promote and Demote bullets
  • Text is entered as bullets
  • Subtopics should be indented under a main topic.
  • Demote - press Tab to move a bullet down a
  • Promote - press Shift Tab to move a bullet
    up a level
  • Promote and demote buttons also on ribbon

1st level bullet
2nd level bullet
Formatting Text
  • Once text is entered, you can format it with
    fonts, colors and sizes
  • Formatting text allows you to make specific
    points stand out and grab the audiences
  • An entire presentation can be formatted by using
    a Design Theme (see next slide)

Design Theme
  • Design themes give your presentation a cohesive
  • A design theme incorporates sets of
  • colors for fill, line, and shadow, called theme
  • fonts for titles and other text, called theme
  • effects for lines and fills, called theme effects

Design tab
More button
Design themes
Additional Text Options
  • When text box placeholders alone do not deliver
    the desired message, try inserting or adding
  • Text boxes place text in different places on
    the slide
  • WordArt is a set of decorative text styles that
    you can apply to any text object
  • SmartArt convert text to a graphic
  • Shapes can be used to create callouts, banners,
    flowcharts, organizational charts with and
    without text

Graphics Options
  • To make a presentation more interesting or a
    stronger point use
  • Clip art
  • Photographs
  • Movies
  • Sounds
  • Quick Styles - is a set of predefined formatting
    options for text and graphics

Quick Styles
A Quick Style is a set of formatting options,
including line style, fill color, and effect
Charts and Tables
  • Use charts to graphically represent numerical
  • Chart types include column, line, pie, bar, and
  • Use a table when information would look best
    organized in rows and columns

Slide Transitions
Slide transitions determine how a slide moves in
and out of view during the slide
show. Transition categories
Custom Animation Effects
  • Animation effects define how the objects in your
    presentation appear on the screen during a slide
  • For example, you can have each bullet in a list
    appear one at a time
  • You can animate text, graphics, sounds,
    hyperlinks, SmartArt diagrams, charts and chart

Custom Animation Types
  • Entrancecauses an object to enter the slide with
    an effect
  • Emphasisalready visible object has an effect
  • Exitcauses an object to exit slide with an
  • Motion Pathscauses object to move on specified
    path on slide

Set Custom Animation Effects
Type of animation applied
Animated objects appear in the Custom Animation
This information refers to the sunshine clip art
Master Slides
  • There are three Master views
  • Slide Master view
  • Handout Master view
  • Notes Master view
  • Masters store information
  • position size of text and placeholders
  • text styles
  • background colors
  • effects, animations and theme colors
  • Changes made to masters appear on slides, notes
    and handouts respectively

Slide Master View
Slide Master
  • Changes made to the Slide Master will appear on
    all the associated layouts
  • Layouts can be individually modified as well

Slide Master layouts
Customize the Background Style
  • The background, which is on every slide, is the
    area behind the text and graphics
  • A background graphic is an object placed on the
    slide master
  • You can modify the background with images and
    color to enhance slides
  • You can also apply a background style which is a
    set of color variations derived from the theme
  • Theme colors are a set of twelve coordinated
    colors that determine the colors for all slide
    elements in your presentation

Headers and Footers
  • Headers and footers are information that you can
    add to each slide, such as a company name or the
  • To insert headers and/or footers, click the
    Insert tab, then click Header Footer
  • The placement of the footer text objects on the
    slide is dependent upon the presentation theme
  • To apply headers and footers to notes and
    handouts, click the Notes and Handouts tab in the
    Header and Footer dialog box

Headers and Footers Dialog Box
Slide Sorter View
Slides appear as thumbnails and can be
rearranged. Slides may also be arranged in normal
Slide Show View
  • To view the show, click the View tab, then click
    the Slide Show button in the Presentation Views
  • The Slide Show toolbar buttons are
    semitransparent and blend in with the background
    color on the slide
  • Other useful Slide Show commands
  • Esc key to end slide show
  • Spacebar to advance to next slide
  • Left and right arrow keys to advance or go
    back one slide

Use Slide Show Commands
Annotation tools
Previous slide button
Slide Show toolbar
Next slide button
Pen Options menu button
Navigation options
Slide Show menu button
Printing a Presentation
  • Using the Print dialog box, you can choose to
    print slides, handouts, notes or the Outline view
  • Handouts can be printed as 1,2, 3, 4, 6, or 9 per
  • You can print in Color, Grayscale or Pure Black
    and White, depending on your printer

Print Dialog Box
Click list arrow to choose what to print
Speaker Notes
  • Speaker notes are for the presenter to rehearse
    and/or remind themselves to make a some important

Microsoft Office 2007 - Illustrated Introductory
Audience Handouts
Handouts provide lines for audience to take their
own notes
Microsoft Office 2007 - Illustrated Introductory
Evaluate a Presentation
  • Keep your message focused
  • Keep your text concise
  • Keep the design simple
  • Choose attractive colors
  • Choose fonts and styles that are easy to read
  • Emphasize important text
  • Use visuals to help communicate your message

To Create Your Own Graphics and Animations,
Consider Taking
  • CIS120DB Illustrator
  • CIS120DC Flash Animation
  • CIS120DF Photoshop