Administrative Fees - PowerPoint PPT Presentation


Title: Administrative Fees


1
Administrative Fees
  • Whats Changed?
  • ALL fees will be collected by the Division of
    Purchasing
  • Fees apply to POs, CPOs, BPOs, SBPOs with an
    INITIAL CONTRACT AWARDED VALUE greater than
    100,000
  • NO FEE will apply on renewal or to amendments
  • The requirement is included in the Standard Terms
    and Conditions AND in the ITB and RFP templates
  • DOP will invoice contractors on POs and CPOs.
    Invoicing is based on the delivery date for
    commodities invoicing dates/fee payment
    structure will be negotiated for longer-term
    service contracts
  • BPOs and SBPOs will continue as in the past
    Contractors will submit usage reports and pay the
    fee quarterly, based on usage

2
IDAPA
  • The proposed rule modifications have been posted
    to our website (the legislature will be reviewing
    the rules this session)
  • We have also posted a draft policy directive and
    exemption request forms related to the high
    dollar service contract requirements that are in
    the proposed IDAPA rules. These additional
    requirements for high dollar service contracts
    (including project planning, an oversight board,
    third party validation and contract monitoring)
    may be waived by the Administrator, if the agency
    can demonstrate that it has equivalent processes
    in place for the project
  • Only a few contracts will be subject to these
    additional requirements on an annual basis. DOP
    has met with the Directors at the agencies most
    likely to be impacted and has follow up meetings
    planned in the next week or so to review the
    proposed exemption policy
  • The official comment period has closed however,
    if you have comments or questions, please contact
    either Bill or Sarah or submit via
    purchasing_at_adm.idaho.gov

3
Website
  • We have removed the Purchasing Guide from the
    website, as it has not been updated for some time
    (we need to update based on process changes,
    Policy Directives, as well as changes which may
    be impacted by any updated IDAPA rules)
  • The Desk Manual was intended to replace much of
    the Purchasing Guide, at least from a practical
    standpoint the Desk Manual is linked on our main
    page, and contains hyperlinks to forms, Code and
    other resources
  • We will be updating the old Purchasing Guide
    over the next year (waiting in part for any
    modifications to IDAPA) and will alert you when
    it is re-posted

4
Survey
  • Weve received the results of the latest DOP
    survey.
  • It was sent out to a very wide audience we
    released it on idpurch so we had a much larger
    response that in past years
  • We had several comments about increasing
    communication to the agencies and improving
    consistency in our responses over the past year
    weve put in place regular meetings with several
    of the large agencies weve held agency-wide
    trainings and now have our agency liaisons
    re-assigned, based on increased staffing so if
    you havent heard from your liaison, you will be
    we will continue to work on improving
    communication with all of the agencies that we
    serve if you have specific (constructive)
    suggestions, please share them with us
  • We also had feedback requesting an alternate
    format for these quarterly workshops wed like
    to hear from you on what you would like to see in
    the workshops
  • WE would love to see more agency
    participation/agency presenters

5
WSCA UPDATES
  • WSCA solicitations are issued by various lead
    states, with the assistance of a sourcing team
    made up of various state representatives
  • When a potential WSCA solicitation is announced,
    our first inquiry is whether or not Idaho would
    be interested in participating (for some
    commodities or services for which we can identify
    specific using agencies, we will poll these
    agencies to determine the level of interest, e.g.
    ammunition, snowplow cutting edges, etc.)
  • If we want to preserve the opportunity to
    participate, we must post information related to
    the solicitation on our eProcurement system in
    order to issue a PADD from the resulting master
    agreement (to meet the statutory requirement of
    soliciting responses from a minimum of three
    vendors with a significant Idaho economic
    presence)
  • Once the awards are made by the lead state, we
    review the process conducted by the other state
    to be certain that it meets Idahos procurement
    requirements, prior to entering into a PADD

6
WSCA UPDATES
  • A few projects of note
  • Idaho is leading the Lab Equipment
    re-solicitation (Chelsea is the lead)
  • Idaho will be leading a new solicitation for
    credit monitoring (Valerie is the lead). If
    you know of anyone in your agencies who may be
    interested in contributing as an SME, let Valerie
    know (Labor? Tax? DHW? ITD? Others who
    hold/electronically transmit personal
    information?)
  • Copier contracts are being finalized by NV and we
    should see those in a month or so and plan to
    move forward with new PADDs (by April 2014)
  • Public Safety Radios have been extended through
    March, 2015 new master contracts will be in
    place soon and we will be looking at executing
    new PADDs (thank you to IMD and BHS for the
    participation of Robert Hugi)
  • New Mexico is leading the solicitation for
    managed print (well review the RFP when it is
    finalized and will be reaching out to interested
    Idaho state agencies to comment on the RFP and
    help determine whether Idaho would be interested
    in participating) the pre-release industry
    meeting is scheduled for mid-November

7
WSCA UPDATES
  • For ITD thank you to Steve Spoor for
    participating as an SME on the sourcing team (led
    by VT) for snowplow cutting edges those
    contracts will be in place soon
  • Auto Parts will be re-solicited by California
    soon
  • The PC contracts are still being finalized by the
    state of MN our intent was to exercise the
    leasing option in the new contracts, to allow for
    leasing as a procurement vehicle (since our IT
    Leasing contract with ePlus has expired)
  • Telephone based interpreter services will be
    released soon we have signed an intent to
    participate
  • Surveys have been released for Electronic
    Content Management, and Temporary Employment
    Services as WSCA administrative staff are
    determining the level of interest in these
    projects

8
  • Questions?
View by Category
About This Presentation
Title:

Administrative Fees

Description:

Title: PowerPoint Presentation Author: Sarah Hilderbrand Last modified by: Sarah Hilderbrand Created Date: 10/22/2014 6:56:22 PM Document presentation format – PowerPoint PPT presentation

Number of Views:20
Avg rating:3.0/5.0
Slides: 9
Provided by: Sarah431
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Administrative Fees


1
Administrative Fees
  • Whats Changed?
  • ALL fees will be collected by the Division of
    Purchasing
  • Fees apply to POs, CPOs, BPOs, SBPOs with an
    INITIAL CONTRACT AWARDED VALUE greater than
    100,000
  • NO FEE will apply on renewal or to amendments
  • The requirement is included in the Standard Terms
    and Conditions AND in the ITB and RFP templates
  • DOP will invoice contractors on POs and CPOs.
    Invoicing is based on the delivery date for
    commodities invoicing dates/fee payment
    structure will be negotiated for longer-term
    service contracts
  • BPOs and SBPOs will continue as in the past
    Contractors will submit usage reports and pay the
    fee quarterly, based on usage

2
IDAPA
  • The proposed rule modifications have been posted
    to our website (the legislature will be reviewing
    the rules this session)
  • We have also posted a draft policy directive and
    exemption request forms related to the high
    dollar service contract requirements that are in
    the proposed IDAPA rules. These additional
    requirements for high dollar service contracts
    (including project planning, an oversight board,
    third party validation and contract monitoring)
    may be waived by the Administrator, if the agency
    can demonstrate that it has equivalent processes
    in place for the project
  • Only a few contracts will be subject to these
    additional requirements on an annual basis. DOP
    has met with the Directors at the agencies most
    likely to be impacted and has follow up meetings
    planned in the next week or so to review the
    proposed exemption policy
  • The official comment period has closed however,
    if you have comments or questions, please contact
    either Bill or Sarah or submit via
    purchasing_at_adm.idaho.gov

3
Website
  • We have removed the Purchasing Guide from the
    website, as it has not been updated for some time
    (we need to update based on process changes,
    Policy Directives, as well as changes which may
    be impacted by any updated IDAPA rules)
  • The Desk Manual was intended to replace much of
    the Purchasing Guide, at least from a practical
    standpoint the Desk Manual is linked on our main
    page, and contains hyperlinks to forms, Code and
    other resources
  • We will be updating the old Purchasing Guide
    over the next year (waiting in part for any
    modifications to IDAPA) and will alert you when
    it is re-posted

4
Survey
  • Weve received the results of the latest DOP
    survey.
  • It was sent out to a very wide audience we
    released it on idpurch so we had a much larger
    response that in past years
  • We had several comments about increasing
    communication to the agencies and improving
    consistency in our responses over the past year
    weve put in place regular meetings with several
    of the large agencies weve held agency-wide
    trainings and now have our agency liaisons
    re-assigned, based on increased staffing so if
    you havent heard from your liaison, you will be
    we will continue to work on improving
    communication with all of the agencies that we
    serve if you have specific (constructive)
    suggestions, please share them with us
  • We also had feedback requesting an alternate
    format for these quarterly workshops wed like
    to hear from you on what you would like to see in
    the workshops
  • WE would love to see more agency
    participation/agency presenters

5
WSCA UPDATES
  • WSCA solicitations are issued by various lead
    states, with the assistance of a sourcing team
    made up of various state representatives
  • When a potential WSCA solicitation is announced,
    our first inquiry is whether or not Idaho would
    be interested in participating (for some
    commodities or services for which we can identify
    specific using agencies, we will poll these
    agencies to determine the level of interest, e.g.
    ammunition, snowplow cutting edges, etc.)
  • If we want to preserve the opportunity to
    participate, we must post information related to
    the solicitation on our eProcurement system in
    order to issue a PADD from the resulting master
    agreement (to meet the statutory requirement of
    soliciting responses from a minimum of three
    vendors with a significant Idaho economic
    presence)
  • Once the awards are made by the lead state, we
    review the process conducted by the other state
    to be certain that it meets Idahos procurement
    requirements, prior to entering into a PADD

6
WSCA UPDATES
  • A few projects of note
  • Idaho is leading the Lab Equipment
    re-solicitation (Chelsea is the lead)
  • Idaho will be leading a new solicitation for
    credit monitoring (Valerie is the lead). If
    you know of anyone in your agencies who may be
    interested in contributing as an SME, let Valerie
    know (Labor? Tax? DHW? ITD? Others who
    hold/electronically transmit personal
    information?)
  • Copier contracts are being finalized by NV and we
    should see those in a month or so and plan to
    move forward with new PADDs (by April 2014)
  • Public Safety Radios have been extended through
    March, 2015 new master contracts will be in
    place soon and we will be looking at executing
    new PADDs (thank you to IMD and BHS for the
    participation of Robert Hugi)
  • New Mexico is leading the solicitation for
    managed print (well review the RFP when it is
    finalized and will be reaching out to interested
    Idaho state agencies to comment on the RFP and
    help determine whether Idaho would be interested
    in participating) the pre-release industry
    meeting is scheduled for mid-November

7
WSCA UPDATES
  • For ITD thank you to Steve Spoor for
    participating as an SME on the sourcing team (led
    by VT) for snowplow cutting edges those
    contracts will be in place soon
  • Auto Parts will be re-solicited by California
    soon
  • The PC contracts are still being finalized by the
    state of MN our intent was to exercise the
    leasing option in the new contracts, to allow for
    leasing as a procurement vehicle (since our IT
    Leasing contract with ePlus has expired)
  • Telephone based interpreter services will be
    released soon we have signed an intent to
    participate
  • Surveys have been released for Electronic
    Content Management, and Temporary Employment
    Services as WSCA administrative staff are
    determining the level of interest in these
    projects

8
  • Questions?
About PowerShow.com