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Onsite Personnel Management System Overview

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OPMS has existing interfaces with the below payroll databases: Chris 21 ADP Agresso In addition, OPMS has functions, such as tracking EBAT days & leave balances, ... – PowerPoint PPT presentation

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Title: Onsite Personnel Management System Overview


1
Onsite Personnel Management System Overview
  • 2013

2
Contents
  • Company Overview
  • OPMS Database
  • Database Structure
  • Personnel Information
  • Roster Functions
  • Payroll Functions
  • Site Rosters
  • Travel Functions
  • Flight Logistics Management Module
  • Accommodation Function
  • Training Functions
  • Search Functions
  • Website Interface
  • System Requirements
  • Our Services

3
Company Overview Online Personnel Management
Systems
  • Founded in 2003 to support the growing demand for
    site rostering solutions in resources industry.
  • Head office in Bassendean, Western Australia.
  • OPMS (Onsite Personnel Management System) quickly
    became our most popular product.
  • Our current clients include
  • Offshore Marine Services
  • SKILLED Offshore
  • Tidewater Marine Services
  • PTTEP Australasia
  • Australian Offshore Solutions
  • BHP Billiton Petroleum
  • ProSafe Personnel
  • PB Towage
  • PO Maritime Services
  • Swire Pacific Ship Management

4
Company Overview Cont. Key Characteristics
  • Customer Service Excellence
  • We assist all our clients in customizing OPMS
    database to their requirements.
  • We provide on-going system support.
  • Innovation
  • OPMS presents unique functions which you will not
    see in any other personnel management database.

5
OPMS Database Structure
6
OPMS Database Structure Cont.. Sites
  • A Site can be anything from a Supply Boat to a
    Rig, to a Vessel, or Mine Site, Office etc.
  • Sites can be added to or moved between Areas.
  • Sites are set up to contain all important
    information associated with the site e.g. contact
    numbers, crew change port, parameters, positions
    used at the site, training matrixes, personnel
    allocated to the site, travel details etc.
  • Users can ascertain minimum competency and
    manning level requirements for each site.

7
Personnel Information
  • Name
  • DOB
  • Start Date
  • Sex
  • Position
  • Home Airport
  • Employer
  • Birthplace
  • Nationality
  • Passport No
  • Passport exp.
  • Payroll Number
  • Address
  • Phone
  • Email
  • Weight
  • FF Number
  • Baggage Weight
  • Overall Weight
  • Personnel details screen captures a wide range of
    information.

8
Personnel Information Cont.Reporting
  • Personnel Details are associated with reports for
    any occasion. Some examples include
  • Individuals personal details (PDF)
  • CV report (PDF Excel)
  • Personal and/or NOK details of those at a site,
    area or database (Excel)
  • Emergency Response reports (PDF)
  • Letters of Engagement (Word).

9
Rostering Functions
  • Each site has a set of color-coded work
    activities, which can be used for rostering at
    that site.
  • The main roster screen displays the persons
    name, and a roster cell for each day of the date
    bar.
  • The date bar can be easily navigated to view a
    certain date range, whether in the past or future

Navigation Pane
Names Positions Rosters
Date Bar
10
Rostering Functions Cont Using Roster Data
  • Roster information is stored and used for a
    number of purposes, such as
  • Work history sea service reports
  • POB reports (past present)
  • Crew change bulletins
  • Work activity reports for management
  • Payroll reports etc.

11
Payroll Functions
  • OPMS rosters can effectively be used to provide
    data for payroll via two main avenues
  • Payroll reports in Excel format, detailing all
    the roster entries for the selected period
  • Interface between OPMS and a payroll system
    automated link between the two, which skips the
    timesheet entry phase in payroll system.
  • OPMS has existing interfaces with the below
    payroll databases
  • Chris 21
  • ADP
  • Agresso
  • In addition, OPMS has functions, such as tracking
    EBAT days leave balances, recording various
    allowances e.g. PAB, shorthand, shared
    accommodation, hard lying etc.

12
Site rosters
  • Similarly to personnel, work rosters can also be
    created for sites using user customized work
    types.
  • Each site has a profile and a work history
    screen.

13
Travel Functions
  • OPMS allows easy online access to all travel
    bookings.
  • Bookings can be entered into OPMS via
  • Import (e.g. file from a travel company)
  • Manually
  • Same booking (s) copied to all or selected
    staff.
  • Some travel reports available in the system,
    include
  • Crew change reports (with or without personal
    details)
  • Individual travel itineraries
  • Manifests.
  • Interface with flight logistics for helicopter
    transfers to and from sites.

14
Travel Functions Cont.Travel Itineraries
  • OPMS Travel Itineraries along with automated SMS
    function, has become the preferred method of
    distributing travel details of our clients

Individuals Personal Site Details
Detailed travel information
After Hours Emergency Contacts
Additional info entered by the user
15
Accommodation Function
  • Accommodation function allows users allocate
    rooms at site.
  • Sort cabins by number, alpha or customize your
    own list.
  • Identify personnel needing accommodation
  • Relocate personnel between cabins
  • View or add comments
  • Females identified
  • Contractors in Red
  • Undo Button easy to reverse unwanted changes
  • Identify number of persons assigned to beds.
  • Identifies crew change numbers on crew change
    days
  • Identify persons on night shift.

16
Training Functions
  • Each employee has their certificates and
    qualifications uploaded in their profile (PDF
    attachments).
  • Each site in the system has a unique training
    matrix.
  • OPMS compares individuals competencies vs.
    training matrix requirements to identify any
    gaps

Compliance data
17
Training Functions Cont.
  • Training matrix requirement have three different
    levels, which are associated with rostering
    restrictions.
  • Equivalents structure allows people with higher
    certificates to work in lower positions.
  • Training bookings training letters can be
    generated from OPMS.
  • Various reports at individual, site, area
    system level are available to measure compliance
    and forward plan work.

18
Search Functions
  • OPMS search functions are extremely flexible and
    allow users to find candidates from the database
    based on a specified criteria
  • Search variables
  • Site (or Selected Sites)
  • Position (or Grouped Position)
  • Active/ Inactive Status
  • Nationality
  • Origin
  • Company
  • Availability
  • Leave Balance
  • Immigration Status
  • Certification
  • Experience (Time)
  • Experience (Vessels/ Projects)

19
Website Interface for Recruitment
  • OPMS website interface gives an option to import
    applicants from a companys website directly into
    OPMS.
  • The interface screen in OPMS allows users to
    search for candidates, vet and/or amend details
    (including certificates) and contact the
    candidates via e-mail or SMS.

20
System requirements
  • OPMS resource requirements are very small.
  • The computer specifications stated in Terminal
    Services or Citrix documentation will suffice.

21
Our Services
  • OPMS Database
  • An independent application, no background
    database requirement.
  • A Windows based application which operates on a
    web based published application environment.
  • Database training
  • Face to face training sessions
  • Training for new functions
  • One-on-one training for new starters
  • Customized functions
  • Website interface for recruitment
  • Payroll system interface
  • Interface with a travel provider
  • Other customized functions reports as required

22
Please contact us for a system presentation!
  • Tiiu Tiisaar
  • Service Delivery Coordinator
  • Ph. 61 (8) 61629113
  • Mob. 61 4205 986 95
  • Email tiiutiisaar_at_hotmail.com

Colin Briede Managing Director Ph 618 6162
9113 Mob 0414 964 281 Email Colin.Briede_at_OPMS.com
.au
Thank You!
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