REPORTING Writing information 2014-2016 CFWC AREA CONFERENCES Presented by Toby Kahan, CFWC First Vice President - PowerPoint PPT Presentation

Loading...

PPT – REPORTING Writing information 2014-2016 CFWC AREA CONFERENCES Presented by Toby Kahan, CFWC First Vice President PowerPoint presentation | free to download - id: 6cb4b8-ZDQwM



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

REPORTING Writing information 2014-2016 CFWC AREA CONFERENCES Presented by Toby Kahan, CFWC First Vice President

Description:

Title: Report Writing Workshop Author: Kimberly Plater Last modified by: Barbee Heiny Created Date: 11/12/2011 8:12:37 PM Document presentation format – PowerPoint PPT presentation

Number of Views:13
Avg rating:3.0/5.0
Date added: 21 August 2019
Slides: 77
Provided by: Kimber112
Learn more at: http://cfwc.org
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: REPORTING Writing information 2014-2016 CFWC AREA CONFERENCES Presented by Toby Kahan, CFWC First Vice President


1
REPORTING Writing information 2014-2016 CFWC
AREA CONFERENCES Presented by Toby Kahan, CFWC
First Vice President
  • GFWC California Federation of Womens Clubs

2
  • Because we ultimately join to serve, it is
    important that we select projects that meet a
    need in our communities and meet the needs of our
    members.

DO YOU KNOW YOUR MEMBERS?
3
What kinds of projects is your club doing?
  • What kinds of projects is your club doing?
  • (If yes, raise your hand)
  • Are the projects the majority of your members
    want and can participate in?
  • Are the projects done year after year, but each
    year something new is added?
  • Are the projects serving a genuine need?
  • Are the projects publicized and included in club
    profiles and other media sources?
  •  
  • ARE THEY PROJECTS
  • held every year and each year something new is
    added?
  • serving a genuine need?
  • publicized and included in club profiles and
    other media sources?
  • involve members friends family and outside
    organizations?

4
For every project, do you do the following?
Are you voting on all projects and recording the
vote in the Clubs Minutes? Are you keeping
track of Hours, Dollars, and who
participated? Are you getting help from
non-members and outside organizations?
5
For every project, do you do the following?
Are you evaluating the project and noting the
positive and negative issues? Are you creating a
Procedure Book, including Dos and Donts? Are
the members who worked on the project, giving
their evaluation and input?
6
ARE YOU PLANNING PROJECTS MEMBERS WILL SUPPORT?
  • Are projects held at a time that will fit into
    most members schedules?
  • Are you listening to your members when they have
    expressed an interest in supporting a new
    organization?

7
ARE YOU PLANNING PROJECTS MEMBERS WILL SUPPORT?
  • Are you donating to organizations that members
    are personally involved in?
  • Are you seeking funding from outside your club,
    so you dont put financial demands on your
    members?

8
  • Members are probably not participating on
    projects.
  • Members are attending fewer meetings.

9
  • Members choose NOT to serve on committees and
  • Projects are left in the hands of a few, which
    can cause BURN OUT!

10
  • CONSIDER THIS
  • A Membership Questionnaire to find out -WHO ARE
    YOUR MEMBERS?
  • Including family members on projects.
  • Inviting talented Members to conduct Workshops to
    create items to sell or donate for raise funds
    for philanthropy.

TO AVOID BURN OUT, LOSS OF MEMBERS, PURPOSE FOR
BELONGING TO A GFWC CLUB!
11
  • Encouraging Members to enter Federation Contests.
  • Inviting Members to be Keynote speakers to share
    their knowledge or expertise.

TO AVOID BURN OUT, LOSS OF MEMBERS, PURPOSE FOR
BELONGING TO A GFWC CLUB!
12
  • Its the best Club history and informs Federation
    of projects worth sharing.
  • It enables Federation to seek potential donors
    and grants.
  • It tells the community how vital your
    organization is to their well-being.

Why Write a Report?
13
  • Its a recruitment tool when included in Club
    Profiles, Media Articles, etc.
  • It documents your Clubs 501c3 non-profit status.
  • Its an opportunity to receive recognition
    through awards at the District, State, and
    National levels.

Why Write a Report?
14
Lets continue the legacy of our founders and
those that followed, by providing our members
with opportunities that will enrich their lives
while accomplishing the projects that will help
those in need. And, those most worthwhile
projects, should be documented and reported.
WE HAVE AN IMPRESSIVE LIST OF ACCOMPLISHMENTS!
15
  • The Statistics turned into our State last
    year were forwarded to GFWC. When they were
    combined with the other 49 states,
  • the totals were

16
And that is just what was reported!
  • more than 5 Million Spent in Advancement Areas
  • more than 12 Million Dollars Raised in
    Fundraising
  • more than 200,000 Projects in all areas
  • more than 10 Million Volunteer Hours
  • more than 50 Million Dollars Donated

17
  • Clubs gather their project information complete
    the CFWC Statistical Form and write Narrative
    reports using the current CFWC Club Award Entry
    Form.
  • Clubs submit their reports to the District
    Chairmen and/or Dean by the District Deadline!

CLUB LEVEL
18
  • The District Chairmen
  • Submits CLUB REPORTS, by size category, to three
    judges to determine District Winners.

DISTRICT LEVEL
19
  • The District Chairmen
  • Submit a District Entry Award Form (Narrative
    Report) to their CFWC Chairman describing ONLY
    the District activities in their program,
    including their activities to promote their
    program.

DISTRICT LEVEL
20
  • The District Chairmen
  • Send all Club Reports with 1st Place Winners in
    each size category marked.

DISTRICT LEVEL
21
  • The District Chairmen
  • Gives a copy of their report to the District
    President and Dean.

DISTRICT LEVEL
22
  • The District Presidents
  • Complete the CFWC Statistical Report by adding up
    the totals submitted by their Clubs and District
    Chairmen.

DISTRICT LEVEL
23
  • The State Chairmen
  • Submit District 1st PLACE CLUB REPORTS to 3
    judges to determine State Club Winners in each
    size category.

STATE LEVEL - CFWC
24
  • The State Chairman
  • Submit all DISTRICT REPORTS to 3 judges to
    determine District Winners in each size category.

STATE LEVEL - CFWC
25
  • The State Chairmen
  • Read ALL Club Reports looking for the 10 best
    Club projects.

STATE LEVEL - CFWC
26
  • The State Chairmen
  • Submit to the GFWC Chairmen their State Reports
    describing the programs supported in California,
    along with the 10 most unique club projects.

STATE LEVEL - CFWC
27
  • The State Chairmen
  • Submit a second Award Entry to GFWC the
  • Club Creativity Award Entry
  • Which describes the most creative club project in
    California, in their program.

STATE LEVEL - CFWC
28
  • GFWC Chairmen judge the State Entries and
    present in each size category at the
    International Convention
  • Most Outstanding State Program
  • California is the largest State Federation

INTERNATIONAL LEVEL - GFWC
29
  • GFWC Chairmen select one Club Project from all
    State Club Creativity Award entries, and present
    the Club with the Club Creativity Award for
    their most creative project.

INTERNATIONAL LEVEL - GFWC
30
(No Transcript)
31
(No Transcript)
32
  • FOR EACH PROJECT
  • Check Meeting Minutes
  • Review Financial Reports
  • Look at Agendas
  • Write a Narrative
  • Complete the CFWC
  • Award Entry Form
  • Complete the Statistical
  • Form
  • Turn into the District
  • Celebrate!

33
2014 2016 cfwc award entry form
  • There is a NEW FORM - the only one accepted by
    CFWC.
  • There is a NEW TITLE Club Award Entry Form.
  • There is NO COVER SHEET.
  • There is NO MEMBERSHIP BOX.
  • There is an additional ½ page to describe
    projects.
  • There is a Header that MUST BE included for each
    project.

34
CLUB AWARD ENTRY FORM Annual Reporting January
1-December 31, 2014
Program Title
Name of GFWC Special Project, Community
Service Program or Advancement Area
Program   Club Name Number of
Members As stated in current CFWC
Yearbook


District Name AREA Chairman Phone
E-mail   Completed by Phone E-mail


Instructions COPY this
HEADER for each project described (use additional
line if needed) Project Title Hours
Donated In Kind Raised
Spent   Begin below with Club
description including location, type of
community, number of active and working members,
club years in Federation, etc., followed by
HEADER (above) and Narrative for each project.
Limit 3 pages including this Entry Form. SEND
ENTRY TO YOUR DISTRICT BY THEIR DEADLINE DATE.


 
35
CLUB AWARD ENTRY FORM Annual Reporting January
1-December 31, 2014
Program Title
Name of GFWC Special Project, Community Service
Program or Advancement Area Program   Club
Name Number of Members As stated in
current CFWC Yearbook


District Name AREA
Chairman Phone E-mail   Completed
by Phone E-mail  
36


Instructions COPY this HEADER for each
project described (use additional line if
needed) Project Title Hours Donated
In Kind Raised
Spent   Begin below with Club description
including location, type of community, number of
active and working members, club years in
Federation, etc., followed by HEADER (above) and
Narrative for each project. Limit 3 pages
including this Entry Form. SEND ENTRY TO YOUR
DISTRICT BY THEIR DEADLINE DATE.


 
YOU MAY DELETE THESE INSTRUCTIONS FOR
ADDITIONAL SPACE
37
CLUB AWARD ENTRY FORM Annual Reporting January
1-December 31, 2014
Program Title
Name of GFWC Special Project, Community
Service Program or Advancement Area
Program   Club Name Number of
Members As stated in current CFWC
Yearbook


District Name AREA Chairman Phone
E-mail   Completed by Phone E-mail


Instructions COPY this HEADER for
each project described (use additional line if
needed) Project Title Hours Donated
In Kind Raised
Spent   Begin below with Club description
including location, type of community, number of
active and working members, club years in
Federation, etc., followed by HEADER (above) and
Narrative for each project. Limit 3 pages
including this Entry Form. SEND ENTRY TO YOUR
DISTRICT BY THEIR DEADLINE DATE.


BEGIN YOUR NARRATIVE HERE!!!!  
38
CLUB AWARD ENTRY FORM Annual Reporting January
1-December 31, 2014
Program Title
Name of GFWC Special Project, Community
Service Program or Advancement Area
Program   Club Name Number of
Members As stated in current CFWC
Yearbook


District Name AREA Chairman Phone
E-mail   Completed by Phone E-mail


Instructions COPY this
HEADER for each project described (use additional
line if needed) Project Title Hours
Donated In Kind Raised
Spent   Begin below with Club
description including location, type of
community, number of active and working members,
club years in Federation, etc., followed by
HEADER (above) and Narrative for each project.
Limit 3 pages including this Entry Form. SEND
ENTRY TO YOUR DISTRICT BY THEIR DEADLINE DATE.


  BEGIN PAGES 2 3 WITH CLUB
NAME PROGRAM AT THE TOP LEFT!
39
Remember
  • CFWC CLUB ENTRY AWARD FORM
  • TYPE information needed at the top of form.
  • Write a short profile about club, community,
    and membership (may be used by all Chairmen).
  • Report the project in the correct Program.
  • See the CFWC Yearbook pages 147 155.

40
Remember
  • Copy Header for each project and enter data that
    applies.
  • Describe your best projects first.
  • All projects do not have to be reported.
  • Turn into District Dean/Chairman by their
    Deadline.

41
  • Do not exceed two additional pages
  • (3 pages total).
  • Must be typed, can be single spaced.
  • Font not smaller than 11. Use one easy to read!

GUIDELINES FOR NARRATIVES
42
  • Margins not less than ½ inch top, sides, and
    bottom.
  • Additional pages must have Club Name and Program
    in top left corner. Stapled!
  • Each project needs a Header This format is a
    MUST!

GUIDELINES FOR NARRATIVES
43
WHERE are projects reported?
44
  • ARTS
  • CONSERVATION
  • EDUCATION
  • HOME LIFE
  • INTERNATIONAL OUTREACH
  • PUBLIC ISSUES

COMMUNITY SERVICE PROGRAMS
45
  • GFWC SIGNATURE PROJECT DOMESTIC VIOLENCE
    AWARENESS PREVENTION
  • GFWC JRS. SPECIAL PROJECT
  • ADVOCATES FOR CHILDREN

GFWC SPECIAL PROJECTS
46
  • COMMUNICATIONS PUBLIC RELATIONS
  • FUNDRAISING
  • LEADERSHIP
  • LEGISLATION PUBLIC POLICY
  • MEMBERSHIP
  • WHRC

ADVANCEMENT AREA PROGRAMS
47
In the Advancement AREAS, usually Money Spent is
reported, but if you receive in-kind donations
(money or items) for an event, you can report
it.
ADVANCEMENT AREAS
48
  • For example
  • Wine is donated to serve at a Membership Social,
    or
  • Items are donated for Opportunity Baskets to
    raise money for WHRC, or
  • Money is donated in order to host a Candidate
    Forum.

ADVANCEMENT AREAS
49
Philanthropy Projects should be reported in
Program Area, however, if you hold a large
fundraiser for a specific philanthropy YOU CAN -
FUNDRAISING REPORTS
50
- report the project in Fundraising, describing
the event and money raised (net profit) and -
report only money donate in the Program area.
FUNDRAISING REPORTS
51
  Membership Reports may include Public Relations
and Leadership activities. However statistics
cannot be reported in more than one program.

CFWC Yearbook Pages 147 155
52
make your report stand out!
53
Judging Criteria
  • What do the Judges look for?

54
Judging Criteria
  • Was the project successful? Were goals met?
  • Were other organizations involved?
  • Originality, Initiative, Execution,
    Participation.
  • Statistics Dollars and Hours included.
  • The significance of the project.
  • How were obstacles overcome?

55
MAKE IT EASY TO READ!
  • There is a page limit so consider reporting only
    your best projects and give more details.
  • Give the Project Title an eye catching name, so
    your publicity will stand out and Judges will
    want to read every word.

56
MAKE IT EASY TO READ!
  • Dont be wordy! Judges get tired to reading a
    lot of reports and will start to skip through
    long paragraphs and miss details. So get to the
    point and use BOLD Font on important words,
    dollars, etc.

57
MAKE IT EASY TO READ!
  • Include Who, What, Where, When, Why. Outlines
    are OK, but stay away from lists! NO NAMES, only
    Titles in Narratives.

58
district award entry form information!
59
DISTRICT AWARD ENTRY FORM Annual Reporting
January 1-December 31, 2014
Program Title
Name of Community Service Program or
Advancement Area Program   District
Name Number of Members Number given
by CFWC Chairman Phone E-mail
  Completed by Phone E-mail


Instructions COPY this
HEADER for each project described (use additional
line if needed) Project Title Hours Donated
In Kind Raised
Spent Begin below District description
including location, area size and number of
clubs, how often the District meets, etc.,
followed by HEADER (above) and Narrative for each
District project accomplished in Program. Include
ONLY District and/or Chairman Projects (not clubs
projects). Limit 3 pages including this Entry
Form. MAIL THIS ENTRY (along with all Club
Entries) TO YOUR CFWC CHAIRMAN before February
15.

 
60
Instructions for District chairmen

Instructions
COPY this HEADER for each project described (use
additional line if needed) Project Title Hours
Donated In Kind Raised
Spent Begin below District description
including location, area size and number of
clubs, how often the District meets, etc.,
followed by HEADER (above) and Narrative for each
District project accomplished in Program. Include
ONLY District and/or Chairman Projects (not clubs
projects). Limit 3 pages including this Entry
Form. MAIL THIS ENTRY (along with all Club
Entries) TO YOUR CFWC CHAIRMAN before February
15.

BEGIN YOUR NARRATIVE HERE! Instructions can be
omitted for more space.
61
only use the CFWC District Award Entry
Form! only report what projects you and the
District did! include FOR EACH NARRATIVE - all
districtS hours money on ONLY DISTRICT
projects reported! CHECK Minutes Financial
reports from January 2014
DISTRICT CHAIRMEN SHOULD KNOW THIS!
62
GIVE Statistical Totals to the District
President for the District Statistical report
FORM! give a copy of your report to the
District DEAN! Place a copy of your report in
your Procedure book mail your report to the CFWC
Chairman! adhere to the CFWC Deadline, February
15th
DISTRICT CHAIRMEN SHOULD ALSO KNOW THIS!
63
statistical form information!
64
2014 2016 cfwc STATISTICAL form
  • This is a NEW FORM - the only one accepted by
    CFWC.
  • Each Line is a separate entry, do not combine
    totals.
  • Only report statistics that apply.

65
2014 2016 cfwc STATISTICAL form
  • All Clubs Must complete and mail to ONLY their
    District President.
  • District Presidents combine Clubs and District
    Chairmens stats on Statistical Form.
  • Mail District Statistical Form and ALL CLUB FORMS
    by Feb. 15th to CFWC 1st Vice President.

66
DOES THE DISTRICT HAVE TO MAIL ALL CLUB
STATISTICAL REPORT FORMS?
  • Which Clubs are reporting statistics, but not
    completing Club Award Entry Forms?
  • Which clubs are not doing philanthropic projects
    (required under the CFWC 501c3 umbrella)?
  • How else can CFWC Chairmen know which clubs
    should be encouraged to complete Club Award Entry
    Forms?

67
STATISTICAL FORM Page 1
68
GFWC California Federation Of
Women's Clubs
Statistical
Form Club/District Name   President
Email Address Phone Address
City/Zip

Annual Reporting Period January 1 -
December 31, 2014
INSTRUCTIONS Complete this form to include
total statistics for each Special Projects,
Community Service Projects, and Advancement Area
Projects. CLUB PRESIDENT Submit this
Statistical form to your District President by
District Deadline.
DISTRICT PRESIDENT ONLY Submit this Statistical
form, along with all Club Statistical Forms, to
CFWC First Vice President by Email at
tkcfwc_at_gmail.com no later than 1159 p.m. on
February 15, 2015 or send via postal mail
postmarked no later than February 15, 2015 to
Toby Kahan, CFWC 1st Vice President, 2548
Palomino Drive, Covina, CA 91724
THIS IS A STATISTICAL REPORT ONLY. DO NOT ATTACH
TO ANY OTHER REPORT.
69
STATISTICAL FORM Page 2
70
report writing can be
  • Consider having a luncheon or dinner while
    gathering together to write reports.
  • Invite new members to help gather and compile
    data from minutes and log sheets. They will
    learn more about the projects the club has
    accomplished for the year.

71
report writing can be
  • Add a glass of wine and/or a delicious dessert.
  • Have a celebration party when reports are
    completed and use publicity so that the community
    knows what your club has done in just one year.

72
Page Two
73
  • Your Club Dean can help, if not, shell call a
    District Officer or Chairman.
  • Your District Dean has been trained in the new
    Report Writing Procedures and can help!

IF YOU HAVE QUESTIONS
74
  • Your District Chairmen can answer many questions
    concerning where to report it.
  • The Forms are on the CFWC website to download
    print www.cfwc.org
  • Call a CFWC Chairman or the CFWC 1st VP, she will
    definitely get you an answer!

IF YOU HAVE QUESTIONS
75
  • This Power Point Presentation will be posted on
    the CFWC Website to present to your members.
  • Sample reports will be posted on the CFWC website
    Chairmens pages in 2015.

IF YOU HAVE QUESTIONS
76
CELEBRATe!
Attend Conventions and celebrate with other
clubwomen the accomplishments of our Clubs,
Districts, States, and National organization!
About PowerShow.com