September 17, 2014 Jessica Barr, Administrator CALPADS/CBEDS/CDS Operations Office Educational Data Management Division California Department of Education - PowerPoint PPT Presentation

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September 17, 2014 Jessica Barr, Administrator CALPADS/CBEDS/CDS Operations Office Educational Data Management Division California Department of Education

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Title: CALPADS and CAASPP Integration September 2014 - California Longitudinal Pupil Achievement Data System (CALPADS) (CA Dept of Education) Subject – PowerPoint PPT presentation

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Title: September 17, 2014 Jessica Barr, Administrator CALPADS/CBEDS/CDS Operations Office Educational Data Management Division California Department of Education


1
September 17, 2014 Jessica Barr,
AdministratorCALPADS/CBEDS/CDS Operations
Office Educational Data Management
DivisionCalifornia Department of Education
  • CALPADS and CAASPP Integration

2
Agenda
  • CALPADS Overview
  • Student Test Registration
  • 201415 Timeline
  • CALPADS Data Elements
  • TOMS Test Registration Interface
  • CALPADS Resources
  • Contact Information

3
CALPADS Overview
  • Student level data collection system
  • Fall 1, Fall 2, End-of-Year 1-4
  • Authoritative source for student demographics,
    enrollment, and program data
  • Assessments
  • State and federal reporting requirements

4
CALPADS Overview
201415 Collection Windows
Census Day Primary Data Collection Window Certification Deadline AmendmentWindow
Fall 1 October 1 Enrollment Graduates/ Dropouts Immigrants English Learners Free or Reduced Price Meal (FRPM) Eligible October 1 to December 12 December 12 December 13 to February 13
Fall 2 October 1 Course Enrollment Teachers English Learner Services October 1 to March 6 March 6 March 7 to April 2
End of Year 1-4 n/a Courses Grades Career Technical Education Program Participation Discipline CAHSEE Waivers and Exemptions June 1 to July 31 July 31 August 1 to September 4
5
Student Test Registration
  • CALPADS is the sole source for student
    demographic, enrollment, and program data for the
    student test registration system known as the
    Test Operations Management System (TOMS).
  • All updates must be made in CALPADS. Local
    educational agencies (LEAs) cannot update student
    demographic, enrollment, or program data in TOMS.
  • Student accommodations and designated supports
    are not collected in CALPADS.
  • Student accommodations and supports cannot be
    uploaded by the LEA until CALPADS data are
    available in TOMS. (e.g., new enrollments must be
    uploaded to TOMS prior to accommodations for the
    newly enrolled student.)

6
Student Test Registration
  • Smarter Balanced
  • Interim
  • Summative
  • Pre-Identification (non-Smarter Balanced
    assessments)
  • Charter schools
  • Direct funded Test independently (per EC Section
    60603)
  • Locally funded Test with Authorizer (per CAASPP
    Regulations)

7
Student Test Registration
Student-level CALPADS submission
Local Educational Agency
CALPADS
Student-level accommodations
Student-level test registration
Test Operation Management System (TOMS)
Reference Smarter Balanced Usability,
Accessibility, and Accommodations
Guidelines(http//www.cde.ca.gov/292859)
8
CALPADS to TOMS
Data Loading Process
9
201415 Timeline
10
CALPADS to TOMS
  • What is CALPADS sending to TOMS?
  • CALPADS sends all open enrollments with
    enrollment status 10 or 30, for grades K12.
  • Concurrent enrollments (CCEs) the record with
    the most recent enrollment will be sent to TOMS.
  • Short Term enrollments need to exit students
  • The following slides will show a mapping from the
    TOMS Test Registration expected fields to the
    CALPADS field element that is used to populate
    and/or derive the information.
  • NOTE Independently Testing Charters are NOT the
    same as Independently Reporting Charters in
    CALPADS. Some charters may be testing differently
    than how they report to CALPADS.

11
CALPADS Data Fields
CAASPP Field Element CALPADS Field Element Name CALPADS Business Rules (if any)
State Abbreviation 2.39 - Residential Address State Province Code
Responsible District Identifier 2.06 - Reporting LEA Independently Testing Charters will use 2.07 - School of Attendance for this field.
Responsible School Identifier 2.07 - School of Attendance
Last Or Surname 2.13 - Student Legal Last Name
First Name 2.11- Student Legal First Name
Middle Name 2.12-Student Legal Middle Name
SSID 1.08-Statewide Student Identifier
Confirmation Code 2.11- Student Legal First Name
Grade Level When Assessed 1.25-Grade Level Code
These fields are a priority to begin testing,
but all fields are required.
12
CALPADS Data Fields
CAASPP Field Element CALPADS Field Element Name CALPADS Business Rules (if any)
Sex 2.19 - Student Gender Code
Hispanic or Latino Ethnicity 2.24 through 2.25 - Student Hispanic Ethnicity Indicator and Student Missing Ethnicity Indicator Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
American Indian or Alaska Native 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
Asian 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
Black or African American 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
White 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
Native Hawaiian or Other Pacific Islander 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
13
CALPADS Data Fields
CAASPP Field Element CALPADS Field Element Name CALPADS Business Rules (if any)
Demographic Race Two or More Races 2.26 through 2.31 - Student Race 1 Code Through Student Race 5 Code and Race Missing Indicator Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.
IDEA Indicator 3.13-Education Program Code See Code Set Education Program Code Value 144
Limited English Proficiency Status 12.13-English Language Acquisition Status Code See Code Set English Language Acquisition Code Set Value EL (maps to Yes)
Section 504 Status 3.13-Education Program Code See Code Set Education Program Code Value 101 (504 Accommodation Plan)
14
CALPADS Data Fields
CAASPP Field Element CALPADS Field Element Name CALPADS Business Rules (if any)
Economically Disadvantaged Status 3.13 3.23 Education Program Code Enrollment Status Code (Field 1.24) 10 (Primary) or 30 (Short-term) AND Parent/Guardian Highest Education Level Code (Field 2.50) 14 (Not a High School Graduate) from most recent SINF record based on effective date OR Education Program Code (Field 3.13) 181 (Free Meals) or 182 (Reduced-Price Meals) OR Education Program Code (Field 3.23) 191 (Homeless) OR Education Program Code (Field 3.13) 135 (Migrant) OR Foster Youth Match Result Episode Start Date lt Current Date AND Episode End Data is Null OR Direct Certification S (SNAP), T (TANF), B (SNAP/TANF) or C (Certified)
15
CALPADS Data Fields
CAASPP Field Element CALPADS Field Element Name CALPADS Business Rules (if any)
Language Code 12.15 - Primary Language Code
English Language Proficiency Level N/A Values 1 - 5 based on CELDT testing performance levels.
Migrant Status 3.13 - Education Program Code See Code Set Education Program Code Value 135 (Migrant)
Limited English Proficiency Entry Date 12.14 - English Language Acquisition Status Start Date If English Language Acquisition Status EL, then this field will be populated with the English Language Acquisition Start Date.
Limited English Proficiency Exit Date 12.14 - English Language Acquisition Status Start Date If English Language Acquisition Status RFEP, then this field will be populated with the English Language Acquisition Start Date.
Primary Disability Type 3.21 - Primary Disability Code
16
TOMS Test Registration Interface
17
TOMS Test Registration Interface
Currently under development
18
Critical Data Points
  • Section 504 (CALPADS Education Program Code
    101)
  • Special Education (CALPADS Education Program Code
    144)
  • Home/hospital and independent study
  • Non public schools

19
CALPADS Resources
  • Release Updates and Known Issues
  • Error List
  • Flash Updates
  • Data Guide
  • Self-Paced Training Modules
  • Glossary (User Manual)
  • FAQs

20
Contact Information
  • California Department of Education
  • CALPADS Operations Office
  • 916-324-6738
  • calpads_at_cde.ca.gov
  • http//www.cde.ca.gov/calpads
  •  
  • Service Desk (Operated by California School
    Information Services)
  • 916-325-9210
  • calpads-support_at_cde.ca.gov
  • http//csis.fcmat.org/
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