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Good morning and Happy New School Year!


Title: TITLE Author: Mariajose Last modified by: maramirez Created Date: 3/26/2009 8:51:52 PM Document presentation format: On-screen Show (4:3) Company – PowerPoint PPT presentation

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Title: Good morning and Happy New School Year!

Good morning and Happy New School Year!
  • Please drop off your business card in the basket
    up front and fill out the PSS survey

Critical Issues in HR August 29, 2014
  • Presented by
  • Melissa Aguero Ramirez
  • HR Director
  • Region One ESC

Welcome, Introductions Announcements
  • McAllen ISD Dr. Socorro
  • IDEA Sebastian Camacho
  • Hidalgo Marilu Navarro
  • Moved! Harlingen CISD Melissa Pena
  • Retirements?

Educator Preparation Programs
  • Excellence in Teaching
  • Project Pace

  • 1. PPR less than EC-12 need to finish by Aug 31
    2014 (see bottom of 1st page of handout)
    application deadline is October 31
  • 2. 7-12 (Math, Chemistry, Life Science, Phsycal
    Science, )exams from 8-12 (this summer will be
    last administration of 8-12 they have until Aug
    2015 to meet cert requirements) see p. 3 of
  • REMIND teachers - they must APPLY for
    certificates once they pass exams
  • 3. BTLPT - still required for Standard but not
    for Probationary
  • for PERMITS need to submit as
    Hardship if haven't passed BTLPT BUT can use
    Fluency requirement documentation as supporting
    doc for permit hardship

New 7-12 Certificates
Current 8-12 Certificate New 7-12 Certificate
Chemistry 8-12 Chemistry 7-12 new test
English Language Arts and Reading 8-12 English Language Arts and Reading 7-12 new test
History 8-12 History 7-12 new test
Journalism 8-12 Journalism 7-12
Life Science 8-12 Life Science 7-12 new test
Mathematics 8-12 Mathematics 7-12 new test
Physics/Mathematics 8-12 Physics/Mathematics 7-12
Science 8-12 Science 7-12 new test
Social Studies 8-12 Social Studies 7-12 new test
Technology Applications 8-12 Technology Applications 7-12
New 6-12 Certificates
Current 8-12 Certificate New 6-12 Certificate
Mathematics/Physical Science/Engineering 8-12 Mathematics/Physical Science/Engineering 6-12
Physical Science 8-12 Physical Science 6-12 new test
Certification continued
  • 4. Generalist EC-6 (191) and Bilingual
    Generalist EC-6 (192) and 4-8 Generalist (111)
  • current exam will still be offered 14-15
  • - changes timed AND must pass each
    section vs. overall score
  • - DIFFERENT if going through EC-6
    OR 4-8 by Aug 2015, have until 8/31/17 to get
  • (including Bilingual and ESL
    generalists but won't issue these certs anymore
    after only supplemental)
  • New Generalist called Core Subjects (p.4 of
  • - start being offered January 2015
    (old and new exam going to be offered at same
  • - Generalist EC-6 STILL will
    include core content plus health, technology,
    fine arts PE (total of 5 sections) each
    section is timed
  • - if don't pass all sections
    will need to retake only those sections that
    weren't passed (still working
  • through how this will work)
    HUGE programming effort
  • - new test numbers will be in
    the 800s
  • - 60 a section to retes
  • - probably don't have to wait
    45 days to retest but after that yes wait 45 days
    more questions (over 200 questions) and rigor
    but not more time (5 hours total)

Certification contd.
  • Name Change
  • To submit a change or correction of name, gender
    or date of birth, please email the required
    documents along with a daytime phone number.
  • Current state drivers license or state ID
  • Out-of-Country educators who do not hold a
    state-issued drivers license may submit a copy of
    a current passport.
  • Last four digits of social security number
  • Previous name
  • A current email address and valid daytime phone
  • Please scan documents and email
  • Or Mail to TEA-CRT 5th Floor 1701 North Congress
    Ave Austin, TX 78701 Current processing time is
    20 business days, once all required documents are
    received. If you do not receive a notification
    from our office after 20 business days, please
    resend the documents with the following subject
    Second Request name change.

News from ETS
  • Limited Administration CAT testing schedule
  • Preparation manual and tests at a glance
  • new
    online format and include links and bookmarks to
    help users find information quickly and easily.
  • Change in Test Retake Policy
  • Texas Education Code 21.048
  • now requires no more than 45 days to elapse
    before an educator is eligible to retake a test.
  • This policy is effective September 1, 2013.

NCLB courtesy Tim Regal _at_ TASPA Summer conference
  • Campus Reporting of Highly Qualified Teacher
    Compliance Report as of September 16,
    2014 (2014-2015 Highly Qualified Teacher
    Data)Due Date November 17, 2014  
  • LEA Public Reporting of Progress in Meeting
    Highly Qualified Teacher Requirements (2014-2015
    Highly Qualified Teacher Data)Due Date December
    15, 2014  
  • Principals Attestation of Highly Qualified
    Teacher Requirements (2014-2015 Highly Qualified
    Teacher Data)Due Date December 15, 2014

NCLB update
  • - CHANGE Elementary defined as PK-5 regardless
    of the configuration of the campus (can still use
    a 4-8 Generalist and/or EC-6 Generalist exam to
    get them to be HQ for 6th grade now includes
    single subject exams ie., 4-8 Math, etc.)
  • - NEW if deemed a 6th grade teacher as HQ
    via HOUSE elementary can still be considered HQ
    (don't have to redo but CAN)
  • - NEW Special Ed exam EC-12 NOW makes you HQ
    in ELA/Rdng and Math in 6th, 7th, and 8th TOO
  • - life skills assignment who is teaching
    core content?
  • - example 10th grade class but all
    students on STAAR ALT and kids are on 5th grade
    level then teacher must be HQ at elementary level

NCLB update
  • - can NOT have a TA that isn't HQ! hire them
    as substitutes in interim to make them HQ
  • - if can't see all campuses within a district
  • - NEW data collection for ACP probationary
    HQ will need to tell them how many Ts are
    probationary and whether HQ or not
  • - CHANGED HQ forms have been modified
  • - CHANGED report instructions have been
  • - remember if CTE teacher only has Assoc then
    NOT HQ no matter what
  • - HB5 allowing more CTE classes to be counted
    for HQ need to know NOW!!!

  • Am I allowed to  HOUSE a 1-8 elementary certified
    teacher to teach 7th and 8th grade ELA if all she
    has taught is elementary (16 yrs)?  She taught
    6th grade last year.  being that now 6th grade is
    considered secondary for NCLB purposes, may I
    consider that as her one year teaching experience
    at the secondary level and HOUSE her for 7th and
    8th grade ELA?

  • With the changes for 6th grade at the secondary
    level, will the ExCET subject exam highly qualify
    teachers in that specific subject area for
    6th grade?  The ExCET exam would certify a
    teacher Math 6-12th but the teacher was only HQ
    7-12th.   Will this now change the HQ status to

NCLB Technical Assistance Workshops
  • Technical assistance workshop Oct 16th from 1-4
    (after HR meeting)
  • Technical assistance HQTCIP workshop  - Nov 20th
    from 9-12

Teacher Evaluation System
  • Called TTESS
  • Eighty percent weighted on elements such as
    multiple classroom observations, ongoing learning
    community feedback, and teacher
  • Encourages annual evaluations with multiple
    informal observations and walk-throughs and at
    least one formal observation.
  • Remaining 20 percent will be reflected in a
    student growth measure at the individual teacher
    level, providing data that will help to inform
    teachers, in conjunction with observation and
    self-assessment data, about their strengths and
    potential areas of focus for professional
  • That data will come from value-add scores,
    student learning objectives, portfolios, or
    district-level pre- and post-tests. 

Teacher Evaluation System
  • Pilot 2014-2015
  • Los Fresnos
  • Weslaco
  • offered to all districts statewide in the
    2015-2016 school year.
  • It is designed as an educator evaluation and
    support tool only. The decision to utilize this
    tool will remain a local decision.
  • Any personnel decisions at the district and
    campus level will also remain local.
  • For an overview of the Texas Teacher Evaluation
    and Support System, visit http//

  • Like teachers, principal ratings will rely on
    student performance, though how much those
    results will count is tiered based on a
    principals time in an assignment.
  • Student growth does not count for a principal in
    the first-year of his or her assignment. In the
    second year, student growth accounts for 10
    percent of a principals rating and for the
    third year and beyond, student growth will
    account for 20 percent.
  • Rubric includes five standards   1. Instructional
    LeadershipThe principal is responsible for
    ensuring every student receives high-quality
    instruction. The indicators under this standard
    focus on effective, data-driven instruction and
    intervention and rigorous, aligned curriculum
    and assessment.
  • 2. Human CapitalThe principal is responsible for
    ensuring there are high-quality teachers and
    staff in every classroom throughout the school.
    The indicators under this standard focus on
    targeted teacher selection, placement, and
    retention tailored development, feedback, and
    coaching staff collaboration and leadership and
    systemic evaluation and supervision.
  • 3. Executive LeadershipThe principal is
    responsible for modeling a consistent focus and
    personal responsibility for improving student
    outcomes. The indicators under this standard
    focus on resiliency, change management,
    communication and interpersonal skills, a
    commitment to ongoing learning, and ethical
  • 4. School CultureThe principal is responsible
    for establishing and implementing a shared vision
    and culture of high expectations for all staff
    and students.
  • 5. Strategic OperationsThe principal outlines
    and tracks clear goals, targets, and strategies
    aligned to a school vision that continuously
    improves teacher effectiveness and student

2014-15 Teacher Shortage Areas
  • Bilingual/English as a Second Language
  • Career and Technical Education
  • Computer Science
  • English as a Second Language
  • Mathematics
  • Science                                
  • Special Education  Elementary and Secondary
  • The approved shortage areas allow the
    administrator the ability to recruit and retain
    qualified teachers and to help reward teachers
    for their hard work using the loan forgiveness
    opportunities. School principals can act on
    behalf of the commissioner of education to
    certify that a teacher has met the minimum
    qualifications required for certain loan
    forgiveness programs.
  • Please see the TEA website (below) for all
    requirements of the federal, state and public
    service loan forgiveness programs available to
    teachers.  All school personnel can take
    advantage of the public service program.
  • More information about eligibility for each of
    the programs and application forms can be found
    on the TEA website at http//

Waivers Class Size Reduction Exceptions
  • Starting with the 2013-2014 school year,
    districts and charter schools were required to
    submit all waiver and class size exception
    requests through the automated system.
  • must submit an application to the commissioner
    not later than the 31st day before the campus or
    district intends to take action requiring a
  • No paper waiver or class size exception
    applications will be accepted.
  • The automated waiver application must be accessed
    through the agencys new TEA Login (TEAL) secure
    environment and became available 2nd week in
  • Support materials available on the TEA Waivers
    home page at http//

Required Annual Notification of Nondiscrimination
in Career and Technical Education Programs
  • One important requirement of the Guidelines is
    that, prior to the beginning of each school year,
    every LEA providing CTE programs must advise
    students, parents, employees, and the general
    public that all career and technical education
    opportunities will be offered without regard to
    race, color, national origin, sex, or disability.
  • Local newspapers, websites, or other media that
    reach the general public must be utilized to
    disseminate the required notification
  • Samples http//
  • Notice must be in language(s) of community
  • contact the Division of Program Monitoring and
    Interventions at (512) 463-5226 or by e-mail at

2014 15 Minimum Salary Schedule
  • For classroom teachers, full-time librarians,
    full-time counselors, and full-time registered
  • In no instance may a school district pay less
    than the state base salary listed for that
    individual's years of experience as determined by
    Section 153.1021 of the Texas Administrative
    Code, Commissioners Rules on Creditable Years of
    Service. Section 21.401 of the TEC specifies
    that an educator employed under a 10-month
    contract must provide a minimum of 187 days of
    service, unless the furlough program, as stated
    under Section 21.4021, is implemented.
  • http//

Mandatory 2014-15 Child Sexual Abuse Prevention
Training and Posting of Child Abuse Hotline Number
  • (TEC) 38.0041, requires all districts and
    charter schools to provide, to all district and
    charter school employees, training concerning
    prevention techniques for and recognition of
    sexual abuse and all other maltreatment of
    children. A mandatory training schedule has been
    adopted by Commissioner Rule in the Texas
    Administrative Code (TAC), 61.1051. Training
    must be provided on or by the following dates
  • September 30, 2014, for all K-grade 5 teachers,
    campus principals, and bus drivers
  • December 31, 2014, for all remaining teachers,
    campus principals, and bus drivers and
  • May 31, 2015, for all remaining school staff.

Mandatory 2014-15 Child Sexual Abuse Prevention
Training and Posting of Child Abuse Hotline Number
  • Poster
  • All campuses are required to post, at student
    eye-level, in at least one high-traffic area, and
    in both English and Spanish, a poster (11 x 17
    inches or larger) with information that includes
    the Texas DFPS Abuse Hotline telephone number,
    instructions to call 911 and directions to
  • To download a poster that was developed to meet
    the requirements of TEC, 38.0042, and TAC,
    61.1051, visit http//

TELL Superintendent Survey
  • House Bill 2012 (83rd Regular Session)
  • develop and administer a teaching and learning
    conditions survey for superintendents. (similar
    survey for teachers and campus administrators
    that they completed in May and June. )
  • allows superintendents to share their
    perspectives on teaching and learning conditions
    in their districts.
  • Opens Thursday, August 14, 2014
  • Closes Friday, September 12, 2014.
  • receive a letter regarding this survey with a
    unique access code.

DPS Update conducted by Susie Dial 7/29/14
  • you MAY give a copy of the c/h results to an
    employee but have them sign for it
  • criminal history reports should be destroyed as
    soon as you make a decision
  • internal auditors are NOT entitled to see the c/h
  • rap back feature is only active for state c/h but
    not for FBI...but this will change soon
  • do NOT email c/h records. if you do you must
    have encryptions in place for BOTH sender and
  • make sure you unsubscribe to former employees
    make sure to remove authority/access to former
    HR/payroll? employee 
  • call Error/Resolution department if don't have a

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DPS Update
  • Note what did district do with those employees
    not required for SB9? remember they still need a
    name based CCH annually!!!!!
  • dont need DPS audit form for FP cuz they sign off
    on release when they sign the fastpass
  • audit form is for name based CCH
  • if have police dept in district - can NOT give
    them copies of c/h we each have right to access
    for different reasons under diff laws so they
    need to get on their own
  • Generic LEE or NCPA- process tutors / contractors
  • - pre 1/1/08 not required to be fp but
    district wants them to be
  • for independent school contractors - districts
    give them a LEE pass to get themselves
  • NCPA - for "private" paid nurses or "private"

  • Some examples of Contractors/Vendors are
  • SES (supplemental education service)
  • Certified Speech Pathologist
  • Certified Dance/Workout Instructor
  • Story Theaters
  • Deaf language translator
  • Paid Tutors

  • Determine if the contractor/subcontractor/independ
    ent contractor should be fingerprinted for SB9
  • Inform contractor/subcontractor to contact DPS.
  • ( information sheet)
  • Have contractor/subcontractor certify to your
  • (ref. TASB )
  • Adjudicate and/or subscribe to the
    contractor/subcontractor/independent contractor
    CHRI in the FACT Clearinghouse.
  • AFTER contract or employment have terminated
    unsubscribe to the CHRI in the FACT

Contact Information
  • Criminal History Inquiry Unit (School and
    Contractor Secure Site Questions)
  • (512) 424-2474 Option 2
  • Error Resolution (Record Discrepancies)
  • (512) 424-7256
  • Fingerprint Services (FACT Clearinghouse)
  • (512) 424-5079 Option 6
  • Non-Criminal Justice Audit and Training
  • (512) 424-7364

ACA - Who has to do what?
  • Insurance Plan Responsibilities
  • Dependents up to age 26
  • Pre-existing conditions for children
  • No cost preventive care
  • Prohibition on lifetime coverage limits
  • State
  • Insurance Exchange
  • Employee Responsibilities
  • Individual mandate
  • Employer Responsibilities
  • Shared responsibility
  • Non-discrimination
  • Administrative

State Responsibilities
  • Insurance Exchange
  • To be created by 1/1/14
  • For individuals and small businesses to find
    prices on insurance coverage

Employee Responsibilities
  • Aka Individual Mandate
  • Effective 1/1/14
  • Insurance for self / dependants
  • Monthly penalty if dont acquire
  • Exemptions
  • Affordability
  • Categories of individuals

Employer Responsibilities
  • Offer insurance to all FT employees
  • Effective 1/1/14 or fiscal year
  • Assessment if
  • Fail to offer insurance to all FT employees
  • 1 or more FT employee gets insurance through
    Exchange AND
  • Receives premium credit
  • Assessment 2,000 x ( FT employees 30)

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Employer Responsibilities contd.
  • Automatic enrollment for FT employees
  • Effective 2015
  • Nondiscrimination
  • Effective approx. 9/1/15
  • Cant discriminate in favor of highly
    compensated employees
  • Five highest paid officers
  • 25 highest paid employees
  • Excess premiums taxable income
  • Penalty 100 per day x employees not
    discriminated against

Employer Responsibilities contd.
  • Administrative
  • Report benefits cost on W-2s
  • Effective 2013 for 2012 documents
  • Provide employees with info on state exchange
  • Effective once exchange exists
  • Submit certain info to Sec. of Health Human
  • Effective 2014
  • Flexible spending accounts
  • Effective 1/1/13
  • Maximum 2,500 annually

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Affordable Care Act
  • TRS has clarified that employees, including
    substitutes, who are reasonably expected to work
    10 or more hours per week are eligible to enroll
    in TRS-ActiveCare.
  • Substitute teacher health insurance eligibility
    letter (TASB sample)
  • The letter describes enrollment eligibility,
    outlines the process for payment of premiums, and
    explains the conditions for continuing eligibility

  • Effective 9/1/11
  • 5 year time limit to notify TRS and provide
    verification of service not credited on annual
  • Provide verification of any unreported service
    and/or compensation including substitute service
  • Must be verified by 8/31/16 or wont be able to
    purchase/credit towards benefits
  • Applicable forms can be found at

2014-2015 PEIMS Submission and Resubmission Timelines 2014-2015 PEIMS Submission and Resubmission Timelines
Fall (Collection 1) (prior/current year data) Fall (Collection 1) (prior/current year data)
Close of school-start window - Last Friday in September September 26, 2014
EDIT ready to process data October 6, 2014
Snapshot Date (Last Friday in October) October 31, 2014
EDIT ready for ESCs to accept LEA and ESC files. November 3, 2014
First submission due date for LEAs and ESCs December 4, 2014
Resubmission due date for LEAs and ESCs January 15, 2015
Data available to customers February 19, 2015
Midyear (Collection 2) (prior year data) Midyear (Collection 2) (prior year data)
EDIT ready to process data October 6, 2014
EDIT ready for ESCs to accept LEA and ESC files December 8, 2014
First submission due date for LEAs and ESCs January 29, 2015
Resubmission due date for LEAs and ESCs February 12, 2015
Data available to customers March 5, 2015
Summer (Collection 3) (current year data) Summer (Collection 3) (current year data)
EDIT ready to process data April 6, 2015
EDIT ready for ESCs to accept LEA files May 11, 2015
First submission due date for LEAs June 25, 2015
Resubmission due date for LEAs July 23, 2015
Data available to customers September 18, 2015
Extended Year (Collection 4) (current year data) Extended Year (Collection 4) (current year data)
EDIT ready to process data April 6, 2015
EDIT ready for ESCs to accept LEA files August 10, 2015
First submission due date for LEAs September 3, 2015
Resubmission due date for LEAs September 24, 2015
Data available to customers October 22, 2015
Service Records presented by Joseph Mezher
  • State days should be made available at beginning
    of year can pro-rate if they leave early
  • Modify service record if they are docked it
    should only reflect ACTUAL days worked (not
    including paid leave)
  • 187 contract and was absent 10 days (5 state and
    docked for 5)
  • days worked?
  • If employee is out on military leave, write every
    year on the service record. They dont know get
    state days but they do get 15 days of military
    leave annually
  • Instructional aides certified as such prior to
    04-05 and who are now Teacher certified get
    credit for up to 2 years for salary purposes.

Service Records presented by Joseph Mezher
  • Service record is for para and pro
  • The only record not immediately available is
    current year all others should be copied/turned
    over immediately
  • Substitute teachers must have a service record
  • Districts must give credit for salary purposes
    for certified substitute teachers
  • If pay out state days upon resignation/retirement,
    MUST NOTE it on service record balance does not
    zero out BUT if re-hired and want to use them
    they must re-pay the days vs. Use days to
    purchase a year of service then employee does
    lose days balance.

Upcoming Events Announcements
  • - TxBESS Mentor teacher training
  • 9/26 workshop 43633
  • 10/21-workshop 43634
  • 2/11-workshop 43635
  • ONEAPP workshop
  • Texas Education Human Resources Day
  • October 8, 2014

TASB Surveys
  • Superintendent Survey      Email Invitation 
    July 22      Due Date  August 29
  • District Personnel Survey     Email Invitation 
    September 2      Due Date  October 10
  • Extra-Duty Stipend Survey     Email Invitation 
    October 28      Due Date  November 21 

TASPA Activities
  • Fall Support Staff Conference  September 28-29,
    2014 - Registration Now Open!
  • TASB/TASPA HR Administrators Academy  November
    10-11, 2014- Registration Now Open!
  • TASPA/Legal Digest Personnel Law Conference for
    School Administrators December 10, 2014
  • TASPA/TAEE Winter Conference Presented by
    Aesop/Frontline Placement Technologies December
    10-12, 2014

Substitute Teacher Certification Academy
  • 8-5 first day and 8-12 second day
  • 9/11 and 9/12 43615 / Starr room       
  • 10/7 and 10/9 43616 / Willacy room
  • 11/17 and 11/19 43617 / Willacy room
  • 1/13 and 1/14 43618 / Willacy room
  • 6/15 and 6/16 43619 /Willacy room
  • For more information
  • http//

  • SubHub districts
  • Lyford CISD
  • Santa Rosa ISD
  • Point Isabel ISD
  • South Texas ISD
  • La Villa ISD
  • Hidalgo ISD
  • La Joya ISD
  • http//

Critical Issues in HR meeting dates
  • All will be held in the Starr Room from 9-12
  • October 16 workshop 43628
  • December 17 workshop 43629
  • February 20 workshop 43630
  • April 21 workshop 43631
  • August 28 workshop 43632

Questions, Concerns, Solutions
  • TASB workshop topics
  • Hiring Effective Teachers
  • Rules of Engagement Determining Employment
  • Time In-Time Out Managing Overtime and Leave
  • Managing Employee Performance
  • Managing Personnel Records Effectively
  • Other Duties as assigned Job Descriptions that
  • Service Records and Creditable Years of Experience

Questions, Concerns, Solutions
  • Region One ESC Personnel Support Services survey
  • Region One Salary survey
  • Educational Service for Immigrant children
  • Certification Training
  • October 17, 2014
  • HR 101
  • January 30, 2015 workshop 43636

Have a wonderful 2014-2015!!