Long Business Systems, Inc. (LBSi)

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Long Business Systems, Inc. (LBSi)
Management Software Solutions We help
businesses manage for successCleveland
Columbus Cincinnati - Pittsburgh
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Cash Flow Reporting

• Agenda
• Why is it important?
• Authorizations setup
• Elements of Cash Flow Report
• Recurring Postings Cash Flow Report
• Cash Flow Reports

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Why Cash Flow Planning?

• Simple Goal have enough cash on hand when needed
• How?
• Implement good cash flow techniques to ensure you
  can always meet your obligations
• Start by using the SAP Business One Cash Flow
  reporting tool
• Keep it simple to start with
• Add more functionality as you go
• Know your current financial ratios and how they
  impact cash flow
• Define where they are now and monitor

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Know your liquidity ratios

• Cash Flow planning is linked to Liquidity
• Liquid assets, i.e. cash are needed for day to
  day operations
• Liquidity ratios measure companys ability to
  meet its obligations
• Quick Ratio of liquid assets available to
  cover of current assets
• Quick Ratio Cash Accounts Receivable
• Total Current Assets
• Current Ratio Measures ability to meet short
  term debts
• Current Ratio Total Current Assets
• Total Current Liabilities

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Authorizations Set-up

• Review user authorizations
• Go to Administration gt Initial Settings gt
  Authorizationsgt General Authorizations

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Authorizations Reporting

• Review user authorizations
• Go to Administration gt Initial Settings gt
  Authorizationsgt General Authorizations

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Set-up General Settings

• Define settings for assigning cash flow items to
  transactions
• Go to Administration gt System Initialization gt
  General Settings

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Elements of Cash Flow Report
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Cash Flow Relevant Accounts

• Only active accounts at the asset level can
  be Cash Flow Relevant
• Use Category to classify G/L accounts

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Set-up Cash Flow Line Items

• Define cash flow line items assigned to
  transactions
• classifications for Statement of Cash Flow
  Report
• Go to Administrationgt Setup gt Financials gt
  Cash Flow Line Items .

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Recurring Postings Cash Flow

• Create recurring postings to capture budgeted
  expenses
• payroll, rents, lease payments

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Assigning Cash Flow

• Assign cash flow items in Payment Means,
  Deposit
• or Payment Wizard windows.

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Cash Flow Reference Report

• Use this report to review cash flow transactions
• Drill down and modify and/or assign transactions
  as needed
• Go to Financials gt Financial Reports gt
  Financial gt Cash Flow Reference Report

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Statement of Cash Flow Report

• Review classifications, compare adjust cash
  flow items

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Cash Flow Report

• View cash relevant transactions by Security
  Level and Due Date
• Include Recurring Postings or Journal Vouchers
• Add any projected future cash transactions, i.e.
  asset purchases, etc..
• The smaller the Date selection, the more
  relevant the data

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Cash Flow Report

• Reports by Security Level
• Shows running projected cash flow balance

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Thank you for taking time to participate in
the SAP Business One User Group Meeting.Please
take a few minutes to respond to our survey and
provide us with feedback and suggestions going
forward.

• We are always looking for new clients to work
  with. And we would like to find more clients and
  partners like you companies that are engaged,
  smart, and focused on their future.
• Can you help us out by referring LBSi to someone
  who could benefit from our services?

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Next Meetings

• Tuesday, Mar. 13, 2012
• Whats New
• Tuesday, Apr. 10, 2012
• TBA Give us your ideas

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Long Business Systems, Inc. (LBSi)Cleveland
Columbus Cincinnati Pittsburgh

• Contact Information
• Vicki Smith
• Senior Consultant
• email vicki_at_lbsi.com
• Phone [phone] ext 22
• www.lbsi.com