Lessons Learned of a Constructive Action for Future Application: An All Hazards Response Plan for Higher Education Institutions and Neighboring Communities - PowerPoint PPT Presentation

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Lessons Learned of a Constructive Action for Future Application: An All Hazards Response Plan for Higher Education Institutions and Neighboring Communities

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Title: Lessons Learned of a Constructive Action for Future Application: An All Hazards Response Plan for Higher Education Institutions and Neighboring Communities


1
Lessons Learned of a Constructive Action for
Future Application An All Hazards Response
Plan for Higher Education Institutions and
Neighboring Communities
  • Thomas Carey, M.S.
  • Adjunct Professor
  • Metropolitan College of New York
  • George Lamarre, MPA
  • Metropolitan College of New York (Alumni)
  • Michael Agnew ,MPA
  • Assistant Director
  • Safety and Security
  • New York Law School

2
Constructive Action
  • Purpose 2 Identification of Organizational
    Disaster Needs/Field Experience (5 credits)
  • Purpose 3 Initiating and Managing a Disaster
    Recovery Plan/Field Experience (5 credits)
  • Purpose 4 Long Range Planning for Disaster
    Management/Field Experience (5 credits)

3
Planning Teams
NYC VOAD Case Management Plan
4
Emergency Management key documents
  • Risk Analysis Report
  • Emergency Operations Plan
  • Continuity of Operations Plan
  • Pandemic Influenza Annex (and other Annexes)
  • Annual Report of Campus Security Policies and
    Procedures
  • Jeanne Clery Disclosure of Campus Security Policy
    and Campus Crime Statistics Act
  • Fire Evacuation Plan
  • Disaster Recovery Plan

5
RISK ANALYSIS BRANCH TASK
  • Create a Hazard Risk Analysis Report for New York
    Law School (NYLS).
  • Collaborative effort between both schools.
  • MCNY Risk Analysis Branch and NYLS Disaster
    Planning Group

6
RISK ANALYSIS BRANCH MISSION
  • Identify and prioritize 10 likely natural,
    systematic and man made hazards.
  • All hazards approach
  • Avoid laundry list
  • Research

7
RISK ANALYSIS BRANCH GOAL
  • Provide a basis for NYLS to prepare and mitigate
    all hazards that threaten the campus community.
  • Set the conditions for an appropriate response
    and rapid recovery from a disastrous event

8
BAD THINGS HAPPEN TO UNIVERSITIES AND COMMUNITIES
9
Previous Hazards and Emergencies affecting NYLS
  • Fires 1992 2001
  • Bomb Threats 1998 2008
  • 1999 Transit Strike
  • 1999 Partial Power Outage
  • September 11, 2001
  • 2002 Data / Telecom Outage
  • 2003 New York City Blackout
  • Water Main Breaks 2003, 2004 2011
  • 2009 Speaker Protest
  • Medical Emergencies
  • Weather Emergencies

10
METHODOLOGY EXPLAINED
  • Key Points
  • Methodology is currently in use
  • Utilized to assess hazards in 110 California
    Community Colleges.

11
METHODOLOGY EXPLAINED
  • Self calculating Risk and Vulnerability
    Assessment.
  • Excel Matrix format tool that constitutes a
    living document.
  • Key points
  • Asks questions and rates hazards based on
    responses.
  • Can be easily modified to mitigate and prepare
    for the latest threat.
  • Setting the conditions for an appropriate
    response and rapid recovery.

12
  • HAZARDS-NY (HAZ-NY) Matrix

13
Emergency Planning Process
  • Identify Hazards and Conduct Risk Assessment
  • Develop the Emergency Operations Plan
  • Adopt, Implement, Test, and Train to the
    Emergency Operations Plan
  • Maintain and Update the Emergency Operations Plan

14
Emergency Operations Plan Branch Mission
  • Emphasize advance preparation and teamwork
  • Establish and maintain effective communication
    channels
  • Foster an environment of continuous improvement
    through leadership

15
Emergency Operations Plan Branch Purpose
  • Provide general guidance and specific
    direction
  • Preparedness
  • Response
  • Communication disciplines

16
Emergency Operations Plan Branch Scope
  • The Emergency Operations Plan is an all-hazards
    plan. It identifies responsible individuals and
    guides response and recovery actions. The
    Emergency Operations Plan is designed for all Law
    School buildings. It applies to a broad range of
    incidents and may also be utilized during major
    incidents that occur adjacent to the Law School,
    but do not directly impact the physical
    facilities. In this scenario, New York Law
    School would coordinate emergency information and
    provide support services.

17
Emergency Operations Plan Branch Basic plan
  • Section 1 Plan Fundamentals
  • Section 2 Command, Control and Coordination
  • Section 3 Phases of Emergency Management
  • Section 4 Emergency Operations Plan
  • Section 5 Emergency Management Programs
  • Section 6 Training and Exercises
  • Section 7 Plan Maintenance and Distribution
  • Section 8 Functional Annexes
  • Section 9 Hazard Specific Appendices

18
Unified Command
Incident Type Primary Department Potential Primary Department / Subject Matter Experts
Con Edison Substation Incident Security, Maintenance
Fire Security, Maintenance
Terrorism Security, Maintenance Marketing
Disease Outbreak and Pandemic Security, Student Life, IT Student Life, Registrar, Academic Affairs
Coastal Storm and Hurricane Security, Maintenance Marketing, Registrar, Student Life, Academic Affairs
Flood Security, Maintenance
Active Shooter Incident Security, Student Life Academic Affairs, Human Resources, Marketing
Power Outage Security, Maintenance, IT
Winter Storm Security, Maintenance Marketing, Registrar, Student Life, Academic Affairs
Bomb Threat Security Marketing, Registrar, Student Life, Academic Affairs
Chemical Release Security, Maintenance
7/11/11
NYLS and MCNY Disaster Preparedness
18
19
Continuity of Operations Plan Branch Task
  • Develop a plan that delineates the plan to
    continue the essential functions.
  • Create a pandemic influenza annex for NYLS.
  • Identify essential functions and key personnel.
  • Identify existing continuity efforts.
  • Collaborate with NYLS Disaster Planning Group.

20
Continuity of Operations Plan Branch Mission
  • Continue the following essential functions in
    emergencies







Priority 1 Life Safety
Priority 2 Preservation of Property
Priority 3 Communications
Priority 4 Academic and General Operations
21
Continuity of Operations Plan Branch Goal
  • Provide a framework and a strategy
  • Flexible
  • Scalable
  • Adjusted based on severity of event, personnel
    affected

22
Continuity of Operations Plan
23
Propst, R. (2006). Enhancing Disaster Management
Through an All-Hazards Continuity-of-Operations
Continuum. Retrieved on November 27, 2011 from
http//www.homelandsecurity.org/newjournal/article
s/propst_continuum.htm
24
Plan Levels
Level 1 Full Activation Major disruption involving campus-wide participation
Level 2 Partial Activation Major disruption to a sizable portion of campus
Level 3 Alert Minor local incident managed with campus resources no plan activation
25
Recommended Test Schedule
  • All season testing of notification systems
  • Including text, email and alarm systems
  • Evaluate timeliness of notification system(s)
  • Evaluate effectiveness of notification system(s)
  • Evaluate clarity of alarm and announcements

26
Training Schedule
  • New employees
  • Orientation and training provided within 30 days
    of appointment
  • All departmental leaders to schedule staff
    participation in trainings and exercises
  • Annual in-service refresher training

27
Annual Exercise Plan
  • Conduct internal exercises
  • Coordinate with local and State authorities
  • Participate and support interagency exercise
    efforts in New York City

28
COOP Plan Maintenance
  • Assistant Director of Safety and Security
  • Manages and maintains plan
  • Reviews plan for accuracy
  • Departmental update required yearly
  • Or upon implementation/exercise of plan

29
Pandemic Influenza Annex
  • Covers pandemic influenza planning affecting the
    New York Law Schools campus.
  • Intended as a tool to assist in planning efforts
    for an influenza outbreak

30
Pandemic Influenza Annex Goal
  • Provide a plan as part of a continuous process
    that seeks to prevent, mitigate, and prepare for
    pandemic and other health emergencies

31
Lessons Learned
  • Specific points of view
  • Professor/Project Manager
  • Student/Branch Chief
  • Client/NYLS
  • Future Applications of the CA
  • NYLS
  • MCNY

32
The Clery Act The Jeanne Clery Disclosure of
Campus Security Policy and Campus Crime
Statistics Act
  • Title IV Institutions
  • Have and Disclose Emergency Response and
    Evacuation Procedures
  • In Response to Significant Emergency or Dangerous
    Threat
  • Immediate Threat to Health or Safety
  • Students and Employees on Campus
  • Preparedness for emergencies

33
IHEs Sanctions Violations Institute of
Higher Education
  • U.S. Department of Education fines
  • VA Tech fined 55,000
  • University of Vermont
  • University of Northern Iowa

34
Other Standards Being Applied
The Robert T. Stafford Disaster Relief and
Emergency Assistance Act (Public Law 100-107) as
amended, and Related Authorities as of June 2007
The Disaster Mitigation Act (DMA) of 2000
(Public Law 106-390, as amended) Post-Katrina
Emergency Management Reform Act of 2006
35
Resources
  • Federal Emergency Management Agency (FEMA),
    Mitigation Resources for Success, FEMA 372.
  • FEMA, Getting Started, Building Support for
    Mitigation Planning, FEMA 386-1, FEMA 386- 1CD.
  • FEMA, Understanding Your Risks, Identifying
    Hazards and Estimating Losses, FEMA 386-2, FEMA
    386-2CD.
  • FEMA, Developing the Mitigation Plan, Identifying
    Mitigation Actions and Implementation Strategies,
    FEMA 386-3, FEMA 386-3CD.
  • FEMA, Bringing the Plan to Life, Assuring the
    Success of the Hazard Mitigation Plan, FEMA
    386-4, FEMA 386-4CD.
  • National Oceanic and Atmospheric Administration,
    Community Vulnerability Assessment Tool,
    www.csc.noaa.gov/products.
  • University of California, Berkeley, Economic
    Benefits of a Disaster-resistant University
    Earthquake Loss Estimation for UC Berkeley,
    www.iurd.ced.berkeley.edu/pub/WP-2000-02.pdf
  • University of California, Berkeley, Seismic
    Protection of Laboratory Contents,
  • www.iurd.ced.berkeley.edu/pub/WP-2003-02.pdf
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