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TALYA Bilisim Ltd. Sti.

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talya bili im ltd. ti. med soft hospital information management system – PowerPoint PPT presentation

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Title: TALYA Bilisim Ltd. Sti.


1
TALYA Bilisim Ltd. Sti.
  • MEDISOFT
  • HOSPITAL INFORMATION MANAGEMENT SYSTEM

2
TALYA Bilisim Ltd. Sti.
  • Medisoft Hospital Management Systems
  • are produced by Talya Bilisim Ltd. Sti..

3
TALYA Bilisim Ltd. Sti.
  • is a company which has been developing technology
    in the software industry for more than 15 years,
  • has offices in Ankara, Istanbul, Izmir, Antalya,
    Adana, Mardin and Leverkusen, Germany, and 41
    dealers around Turkey,
  • offers solutions to the largest organizations of
    Turkey such as SSK, Officers' Club, TCMB (Turkish
    Parliament), TEDAS, TÜPRAS ,
  • whose software is in active use at more than 2000
    facilities
  • that is a technology company exporting software
    to the other countries.

4
TALYA Bilisim Ltd. Sti.
  • The most characteristic feature of our software
    products is their ability to ensure an entity is
    managed as a whole together with all units.

5
MEDISOFT - Hospital Information Management System
  • is an information sytstem which plans, manages
    and controls MEDICAL, FINANCIAL and
    ADMINISTRATIVE processes of a hospital.

6
MEDISOFT
Health Care Enterprise Management
Approach
7
MEDISOFT - Modular Structure
  1. Medical Management
  2. Accounting and Finance Management
  3. Purchasing Management
  4. Sales and Marketing ManagementTechnical Service
    and Failure Follow-up
  5. Human Resource ManagementAdministrative
    Management and Planning

8
Medical Management
  • Patient Registration
  • Appointment
  • Teller
  • Physician
  • Laboratory
  • Responding and Application
  • Hospitalized Patient
  • Operating Theater
  • Pharmacy
  • Stock Follow-up
  • Doctor Progress Payment
  • Contracts with Institutions
  • Invoicing
  • SGK Medula Provision
  • Foreign Patient
  • Physiotherapy
  • Dialysis Device Connections
  • Medical Reports

9
Accounting and Finance Management
  • General accounting
  • Current
  • Safe, Bank
  • Check Note Payroll
  • Invoicing
  • Planning Cash Flow
  • Financial Statements
  • Official Books

10
Why MEDISOFT ?
  1. Owing to its comprehensive structure, it enables
    operation at all units of health care enterprise
    to be conducted electronically (7 Modules, 32
    Units).
  2. It saves times and labor due to its fully
    integrated use. (An injection transaction
    given is deducted from stocks at the same time,
    is written at financial statements at accounting,
    creates progress payment for physician, sends a
    demand receipt to pharmacy, is recorded in
    patient file and sed work order to the person
    carrying out the application.)
  3. It has always been the first to put into force
    the changes in industry and legislation for the
    first time thanks to its powerfull software team.

11
Why MEDISOFT ?
  • It is easy and practicel to use. Its average
    training period for a hospital with 100 users is
    48 hours.
  • It guarantees high data security owing to 3 phase
    protection developed by our company.
  • Detailed Authorization
  • Log Monitoring
  • Automatic Back-up
  • Countless reports and analyses may be made by
    using reporting tools of Medisoft .

12
Why MEDISOFT ?
  1. It has a Specialized Support Team which could
    provide 7x24 service. After sales service fees
    are at reasonable levels.
  2. Architecture of program could be improved, is
    open for innovation ad flexible.
  3. It is possible to easily follow up calculations
    containing details and formulae such as progress
    payment account, price lists, special insurance
    contracts .
  4. It saves time and labor thanks to barcode system
    used at the laboratory.

13
Why MEDISOFT ?
  1. It offers the chance of multi-branch management.
    Accounting, purchasing, finance, public relations
    could be managed from a single center.
  2. It includes control mechanisms which could
    minimize user initiative.
  3. Demanded information could be uploaded to the web.

14
MEDISOFT
15
Patient Registration Transactions
  • Patient admittance screen comprises the first
    stage of patient admittance process and ensures
    that patient goes to relative department as soon
    as possible.
  • Owing to more than one filtering option at
    patient registration screen, ID card and history
    account file details of a certain patient could
    be easily accessed.
  • With use of obligatory fields aat Patient
    Information entry, missing information entries
    are deterred while flexibility has been offered
    with obligatory information which is required to
    be obtained by patient registration admittance
    personnel being selectable.

16
Patient Registration Transactions
17
Patient Registration Transactions
  • Recurring Patient Registration has been deterred.
  • For Speed Use, information could be entered with
    short cut keys, without using mouse at all.
  • ID card with barcode could be printed,
    photographed patient registration could be made
    with a photograph taken by digital camera, and
    Polyclinic order number could be issued.
  • Black list, VIP patient could be defined

18
Patient Registration and Teller Transactions
19
Physician Transactions - Examination
  • If examination has been entered into patient file
    account, relative examination transaction is
    first seen below beklemede (pending) tab on
    Examination Transactions form.
  • Patients accepted to examination are monitored
    via "Islemde" (transaction in progress) tab,
    while patients with transactions completed are
    monitored on "Arsivde" (at archives) tab.
  • For foreign patients, Travel information, Travel
    Agency, Tour Operator, referring physician,
    Insurance and Assistant company information are
    kept at the program.

20
Physician Transactions - Examination
21
Physician Transactions - Examination
  • Information such as treatment, complaint,
    Physical Care, History,Diagnosis is entered via
    examination screen and report could be printed
    out, if demanded.
  • Physicians are able to enter information by using
    mouse alone without losing eeye contact with the
    patients.
  • Physician is able to access the entire medical
    history of patient. Physician can access to
    results of examination, anamnesis reports,
    operations, hospitalization, applications and
    appointments of the patients.

22
Physician Transactions - Examination
23
Physician Transactions - Examination
24
Physician Transactions - Facilities
  • Customazible Physician Branch Cards
  • Customazible screens according to branch of
    physician without software solution needs
  • Frequently Used ICD 10 Code List
  • Automatic listing of ICD10 Codes used by
    physician, starting with the one used most
  • Physician Reminder Notes
  • Displaying of warning note recorded for patient
    (chronic diseases or special notes) when card is
    opened

25
Physician Transactions - Facilities
  • Examination request screen
  • Request screens may be grouped according to
    branch and examination type. Eye contact with
    patient won't be lost while fast and flawless
    examination request is made.
  • Results of Examination
  • Approved examination results could may be viewed
    via physician screen at the same time, it gives
    warning with different color in case of results
    other than reference value . Radiology displays
    are monitored via the same screen.

26
Physician Transactions
27
Physician Transactions
Child Branch Card
  • For the pediatricians, child weight, child head
    and child neck periphery details may be entered
    via branch screen. Growing cycle of child could
    be monitored month by month.
  • Graphic print-out may be viewed and taken from
    printer according to data entered via such screen.

28
Physician Transactions
Child Branch Card
29
Physician Transactions
Child Branch Card
30
Physician Transactions
Ophthalmology Branch Card
  • There is a branch screen for opticians. Eye
    details are entered via this screen and glasses
    prescription could be issued and printed out.

31
Physician Transactions
Ophthalmology Branch Card
32
Physician Transactions
Ophthalmology Branch Card
33
Physician Transactions
Ophthalmology Branch Card
34
Physician Transactions
Gynecolocgy Branch Card
  • There is a branch screen for gynecologists.
    Gynecologic Examination, Pregnancy Follow-up and
    Art Induction details may be entered via this
    screen.

35
Physician Transactions
Gynecolocgy Branch Card
36
Gynecology Branch Card Pregnancy Follow-up
  • Along with pregnancy follow-up information,
    vvisits, examination, medical history, analysis
    and displaying details are also accessed.

MEDISOFT - Hospital Information Management System
36
37
Gynecology -Art Induction
38
Cardiology Branch Card Eko Form1
  • EKO FORM 1 Patient measurement follow-up

MEDISOFT - Hospital Information Management System
38
39
Cardiology Branch Card Eko Form2
  • EKO FORM 2 Displaying results are also monitored

MEDISOFT - Hospital Information Management System
39
40
Cardiology Branch Card Eko Form 3
  • EKO FORM 3 Visual areas related to cardiac
    graphics are monitored, notes are added to such
    areas and they are followed up .

MEDISOFT - Hospital Information Management System
40
41
Dental Branch Card
  • It is ensured that account file, dental
    treatment and dental treatment planning of dental
    and mouth health care patients are carried out.
  • Tooth to be treated is selected by specifying
    transactions depending on diagnosis type for
    patient. Thus, it is possible to check when
    relative patient will be treated and which tooth
    will be treated via calendar.

MEDISOFT - Hospital Information Management System
41
42
Dental Branch Card Permanent Teeth
  • Permanent Teeth Permanent tooth or teeth to be
    treated are marked

MEDISOFT - Hospital Information Management System
42
43
Dental Branch Card Milk Teeth
MEDISOFT - Hospital Information Management System
43
44
Dental Branch Card Dental Treatment
  • Dental Treatment After teeth are selected,
    information as to what transactions have been
    appied and number of such transactions may be
    entered.

MEDISOFT - Hospital Information Management System
44
45
Physiotherapy and Rehabilitation
  • By arranging Physiotherapy session times,
    therapist is appointed and following transactions
    are prepared.

46
Medisoft
  • Laboratory Management

47
Examination Works
  • Device Integration
  • One-way or two-way integration may be made with
    Medisoft, depending on technical features of
    device. Two-way integration has been made with up
    to 100 devices so far.
  • Examination consumables
  • Consumable materials defined for each
    examination are automatically deducted from
    stocks.

48
Examination Works
  • Report and Templates
  • Reports and templates related to laboratory
    transactions are created, and are archived by
    corresponding the same with patient files.
  • Digital Radiology Displays are linked to patient
    file and archived.
  • Teller Approval Control
  • If demanded, obligatory teller approval may be
    defined for starting test works.

49
Examination Works
  • Suitable Value and Panic Value Definitions
  • Red Color Outside reference interval,
  • Blue Color Below reference interval,
  • Purple Color Tests with panic values.

50
Examination Works
  • Examination Process Follow-up
  • Pending, working and completion steps of test are
    followed up via program.
  • Examination delivery time may be defined to
    patient.
  • Sample Follow-up with Barcode
  • Sampling Time
  • Time of entry into laboratory
  • Time of working could be followed up with barcode
    system.

51
PACS-Digital Image Archiving
  • Images created digitally are archived and could
    be shared with the other physicians via network.
  • Radiology images are accessed via examination and
    analysis screens
  • Transaciton is carried out on image
  • Images could be burnt on a CD.

52
PACS-Digital Image Archiving
53
PACS-Advantages
  • Costs of film are saved.
  • Problems such as fim deterioration, access to
    archive are eliminated.
  • Since it is not required to physically store the
    film, there is no need for large storage areas.
  • Images could be transferred to the other health
    care centers at home or abroad.
  • Since image could be recorded and monitored in a
    detialed fashion, the chance of a sound
    evaluation in a short time is offered.

54
Displaying of Examination Result via Internet -
MediLAB
55
MediLAB
  • By using information sent to web page of
    hospital, test result, report and images are
    accessed without extra upgrade.
  • Clinic number and password enabled sign-in
    prevent information from being viewed by
    unauthorized 3rd persons.
  • Contracted institutions are also able to view
    examination results with password via web.
  • If demanded, print-outs of examination results
    could be taken with hospital logo.

56
MediLAB
57
Medisoft
  • Operating Theater and Hospitalization Sections

58
Hospitalization
  • Observation, Intense Care, Daily hospitalization
    transactions are followed up separately.
  • Room bed capacities, occupancy reports could be
    taken.
  • With Drugs and Material Sign day/time and
    application details of drugs and materials to be
    applied to patient are followed up.
  • Owing to Measurement Signdaily follow-up of
    measurement values such as blood pressure, fever,
    pulse is done on basis of time and date.

59
Hospitalization
60
Hospitalization
  • Measurement Table may be established for
    hospitalization. Necessary measurements related
    to patient may be noted down at Ölçümler
    (measurements) tab .

61
Hospitalization
  • Hospitalization Occupancy follow-up may be done.
    Graphics, Occupancy List and Daily Lists may be
    easily accessed through sections and demanded
    time intervals .

62
Police ID Declaration
  • Police ID Declaration list could be prepared and
    sent via program .

63
Operation
64
Operation
  • Operation Team
  • Team who will carry out operation is defined at
    the program
  • Operation Incision Types
  • Anasthesia Follow-up and Notes
  • Anesthesis examination of patient, anesthesia so
    applied and anesthesia notes
  • Epicrisis and Detailed Operation Epicrisis Notes

65
Operation
  • Operation Footage and Videos
  • Linking the operation footage and videos to
    patient file
  • Risk (EUROSCORE) Information
  • Drug and material used at operation may be
    entered via operation card.

66
Medisoft
  • Medical Accounting

67
Physician Progress Payments
  • For the transactions carried out at hospital,
    progress payments may be calculated on the basis
    of Demanding Physicians, Application Doctor,
    anesthesist and the 1st assistant physician at
    operations.
  • Progress payments may be calculated on the basis
    of institution. Thus, it is ensured that the same
    physician could gain a different progress payment
    from a patient of ABC insurance company and,
    again, a different progress payment from a
    patient of XYZ insurance company.
  • Progress payment and exception may be deifned on
    the basis of transaction, and no progress payment
    may be given for some transactions.
  • For instance While examination transactions for
    patients whose institution is SGK are defined as
    10, examination transactions for patients who
    make payment for hospital expenses could be
    defined as 20. Exceptionally, while 20 is
    charged for all examinations, such rate may
    increase to 30 for internal diseases department.

68
Physician Progress Payments
69
Physician Progress Payments
70
Physician Progress Payments
  • Transfer of progress payment may be linked to
    completion of transaction and receipt of payment
    from institution and/or patient. In case of
    risky payments (check, note) progress payment
    accrual is made depending on realization of
    payment.
  • In the event of cancellation of transaction or
    change in amount, progress payment which was
    previously calculated is reflected on the
    upcoming period as (negative) amount. Thus, it
    is ensured that payment is made correctly without
    damaging past accounts.

71
Physician Progress Payments
  • Progress payment is calculated after deducting
    relative expenses for each transaction
  • Entry of expenses may be done in 3 different
    ways fixed amount may be entered, an amount
    proportioned to price could be calculated, and an
    entry could be made by user after making a manual
    calculation.
  • A progress report prepared for a physician may be
    copied to another physician. Although entire card
    may be copied, only the demanded information
    could be selected and copied.

72
Hospital Price List
73
Hospital Price List
  • By using different coefficient and multiplier
    values for a service, drug or material, 7
    different prices could be defined.
  • 5 different currencies could be used.
  • Based on the last purchasing invoice related to
    drugs and materialsunit cost may be calculated.
  • Conditions of applying each service, drug or
    material to patient could be defined. Mistake
    likelihood of user may be eliminated by defining
    criteria based on patient's age, sex, application
    frequency, number, branch and patient's
    institution.

74
Hospital Price List
  • Automatic Transaction may be added
  • Owing to a transaction added to patient file
    transaction to be automatically added and
    transaction pack may be defined.
  • Application Department and Physician section may
    be rendered obligatory.
  • Department and/or physicians that could apply the
    transaction may be defined.
  • Control Times may be defined.
  • Patient control times may be defined in case of
    outpatient, hospitalization and pack
    transactions.

75
Contracts with Institutions
  • Limitless tariff and institution contracts may be
    defined.
  • Invoice could be issued to patient, insurance
    company and Social Security Institution over
    their own price tariffs.
  • Discount rates which could be applied to
    institution and patient may be defined on the
    basis of transaction or transaction group and
    treatment type.
  • Invoice customized for institution could be
    printed .
  • Invoices in the demanded format, whether English,
    Coded or Discounted aare printed.

76
Contracts with Institutions
  • Expiry dates of contracts made with institution
    (effective date and expiry date whether or not
    valid at weekends) are defined.
  • Institution contracts which shall apply at
    branches of hospital and effective dates are
    monitored via program.
  • Invoices issued for institution may be taken as
    list, invoice closing based on patients could be
    made.
  • Current statement pertaining to institution can
    be followed up.

77
Stock Follow-up
  • All drugs and consumables administered to patient
    are deducted from stocks the moment they are
    used.
  • If drugs are preparations produced by hospitals,
    content of them is deducted from stock according
    to prescription defined.
  • Relation between branch - warehouse where
    automatic deduction will be made from stocks is
    defined in advance.

78
Stock Follow-up
  • It may be ensured that material/drug is
    automatically consumed according to expiry date
    or manual selection is made according to expiryu
    date at the moment of consumption .
  • Stock follow-up may be conducted in different
    units such as boxes,pieces inside box, parcel, ml
    etc..
  • Department and/or branch may be defined for each
    drug/material where they may be used.

79
Stock Follow-up - Consumption
80
Stock Follow-up
81
Stock Follow-up Automatic Demand
  • Minimum stock quantity which is required to be
    available in each warehouse is defined, and
    automatic demand receipt is created for the
    material used.

82
Pharmacy
  • Pending Material / Drug details can be accessed
    which are entered into patient's account files.
    This information is followed up on the basis of
    warehouse and patient, demanded quantities could
    be changed, and demand may be created for
    relative warehouse and user.

83
Management Reports and Statistics
  • All hospital revenues may be examined in details
    on the basis of department, physician and
    transaction
  • Number of transactions carried out at each
    department, number of transactions on the basis
    of physician and income gained can be viewed.
  • Payment status of each transaction, whether or
    not invoiced, income figures per file and patient
    may be reported
  • Department which gains the highest income or
    physician with highest number of patients
    examined can be easily followed up.
  • Data can be taken from screen or printer in
    different formats (as list or graphics) .

84
Management Reports and Statistics
MEDISOFT - Hospital Information Management System
84
85
Management Reports and Statistics
MEDISOFT - Hospital Information Management System
85
86
Management Reports and Statistics
MEDISOFT - Hospital Information Management System
86
87
Management Reports and Statistics
MEDISOFT - Hospital Information Management System
87
88
Cost Analysis
  • Cost details of every transaction are stored at
    relative card, thus, cost calculation is
    automatically created at each transaction entry.
  • Transaction reads its cost the moment it is
    entered from its own card and writes down on
    relative patient file together with cost.
  • If demanded, cost information could be
    automatically read from last purchase prices of
    stock cards.

89
Cost Analysis
90
Cost Analysis - Prescribing
  • Finished product prescriptions composed of raw
    materials at stocks or the other products.
  • Unit cost calculation is made by means of details
    specified in the prescription, sales price
    analysis could be made more easily, and income
    groups may be defined.

MEDISOFT - Hospital Information Management System
90
91
Cost Analysis - Prescribing
MEDISOFT - Hospital Information Management System
91
92
Medisoft - ETS
  • Accounting and Finance Management

93
MEDISOFT Accounting and Finance Management
94
Accounting and Finance Management
  • In order for a hospital to be operated more
    efficiently and in a more profitable manner, a
    good resource management system is required apart
    from a good information management system.
  • The most important element which enables
    MEDISOFT outperform its alternatives is existence
    of a very good resource management system
    (Elektra Ticari Set ETS) integrated into its
    structure .

95
Invoice Integration and Follow-up
  • All invoices issued by MEDISOFT are included in
    ETS . The current accounts upon which invoices
    are issued are automatically debited.

96
Elektra Commercial Set - ETS
  • Elektra Commercial Set (ETS) is a software system
    which provides functions required for resource
    planning and management of an enterprise .
  • ETS basically contains management of financial
    calculation plans, stock management, purchasing
    and reporting functions .
  • Stock,
  • Current
  • Safe,
  • Bank,
  • Check Note
  • Planning Invoice POS,
  • Use integrated with hand terminal
  • It is equipped with easy to use, safe and highly
    advanced features.

97
Elektra Commercial Set - ETS
  • It is comprehensive. It has sections where all
    transactions of hospital at preliminary
    accounting and accounting may be followed up.
  • Unlimited number of income and expenses could be
    defined. Even the smallest items of expense could
    be followed up in details.
  • It prepares probable cash flow on the demanded
    time interval according to probable payment and
    collection details.
  • It automatically reminds due payment and
    collections.
  • It shows Debt Receivable DUE DATES and DEBT
    PERCENTAGE on the statement.
  • It controls Credit Limit in the Current Accounts.
  • According to stock counting, it prepares deficit
    analysis and warehouse cost analysis.
  • It keeps a detailed record of Customer
    Complaints.

98
ETS - Advantages
  • Medical and financial system is managed under a
    single program, repeated data entry is
    eliminated, and it saves time and labor.
  • It is practical. Even those persons with no
    computer or accounting competence can easily
    learn and use the software.
  • It is integrated. Appication conducted at any
    unit may be followed up by all related units at
    the same time.
  • Data structure is sound. No loss or deterioration
    of data takes place regardless of increase in
    data entries.
  • It is reliable. System makes automatic back up
    during the day.
  • All screens are authorized on the basis of user.
    Also, owing to detailed LOG system, transactions
    performed at different computers by different
    persons can be monitored .

99
ETS - Current
  • It is possible to keep detailed records of
    current accounts, and stock and finance movements
    could be easily accessed. Accounts could be
    classified according to commercial group (Buyer,
    Seller, Personnel ) accounting code may be
    defined and followed up easily.

100
ETS - Current
  • All accounting movements may be carried out via
    current account screen. For instance cash
    collection from current account, internal
    transfer from safe to safe, internal transfer
    from Bank to safe can be easily carried out via a
    single screen.

101
ETS Safe / Bank
  • Necessary number of safes could be defined
    according to needs. For instance Medikal safe is
    opened and finance data at MEDISOFT is
    automatically viewed in the movement details of
    this safe.

102
ETS Safe / Bank
  • All banks to be worked with may be defined. By
    accessing to detials of any bank, payment types
    such as total amounts of cash, credit card and
    check may be viewed.

103
ETS Invoice Entry
  • Purchase, sale via a single screen fatura and
    transactions according to invoice types can be
    entered rapidly. Without exiting the invoice
    screen, invoice steps could be made rapidly by
    making new current, stock, product entries.

104
ETS Check-Note Payroll
  • By following up Check-Notes Payrolls via a single
    screen, if demanded, control system could be
    established with warning messages for due checks
    notes.

105
ETS - Financial Statements
  • Financial statements required by enterprise could
    be easily produced.

106
ETS-Trial Balance
107
Medisoft
  • Data Processing Management

108
System Management and Authorization
  • By creating User Groups, Authorization on the
    basis of group could be made.
  • Authorization could be made on the basis of Menu,
    Screen and Computer.
  • Screen settings could be designed according to
    user.
  • User may make modifications on screens of system
    that could be customized accoridng to her/his way
    of using and may render such modification unique
    for herself/himself. User may add missing fields,
    and facilitate her/his own use by removing the
    fields she/he does not want.

109
System Management -User Screen Design
110
System Management and Authorization
  • Screen Based Viewing, Writing, Erasing, Listing
    and Revision

MEDISOFT - Hospital Information Management System
110
111
Reporting
  • Apart from more than 100 reports that come with
    Medisoft, hospital is able to design reports
    easily in line with its own needs owing to report
    preparation tools of program .

112
Reporting
113
Medisoft Additional Modules
  • Purchasing
  • Marketing and Public Relations
  • Technical Service and Failure Follow-up
  • Human Resource ManagementAdministrative
    Management and Planning

114
Purchasing Management
  • Order Management
  • Electronic Purchase Order and Approval
  • Price Offer Analysis
  • Purchasing Follow-up with Different Currency
    Types
  • Stock Integration

115
Marketing and Public Relations Management (CRM)
  • Follow-up of Institution / Company Negotiations
  • Contracts
  • Customer Relations Management Survey Analyses
  • Market Competition Analysis

116
Marketing and Public Relations Management (CRM)
MEDISOFT - Hospital Information Management System
116
117
Marketing and Public Relations Management (CRM)
MEDISOFT - Hospital Information Management System
117
118
Marketing and Public Relations Management (CRM)
MEDISOFT - Hospital Information Management System
118
119
Technical Service and Failure Follow-up
  • Maintenance and Service of Devices
  • Maintenance and Service of Equipments
  • Follow-up of Fixtures with Barcode

120
Human Resource Management
  • Personnel Payroll and Registration Follow-up
  • Integration of Card Enabled Entrance Systems
  • Follow-up of Leave
  • Performance Analyses
  • Training Planning

121
Administrative Management and Planning
  • Operation Follow-up and Control System
  • Agenda
  • Assigning a task to any person
  • Emergency communication system inside institution

122
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