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Promise Neighborhoods Planning Grants 2012 Competition Pre-Application Webinar May 15 and June 12, 2012

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Title: Promise Neighborhoods Planning Grants 2012 Competition Pre-Application Webinar May 15 and June 12, 2012


1
Promise Neighborhoods Planning Grants 2012
CompetitionPre-Application WebinarMay 15 and
June 12, 2012
2
Agenda
Welcome and Program Overview Larkin Eligibility
and Matching Requirements Ron Q/A Absolute
Priority 1 Jane Break Other Priorities
Adrienne Selection Criteria Bonnie Peer
Review Bonnie Q/A Break Intent to
Apply Bonnie Application Process Michel
le Important Dates and Closing Larkin
3
Promise Neighborhoods Summary
Vision
The vision of this program is that all children
and youth growing up in Promise Neighborhoods
have access to great schools and strong systems
of family and community support that will prepare
them to attain an excellent education and
successfully transition to college and a career.
60 million to be obligated by December 31,
2012
Funding
  • Eligible applicants are
  • Nonprofit organizations,
  • Institutions of higher education, and
  • Indian tribes

Applicants
4
A Few Notes on QA
5
A Few Notes on QA (contd)
  • We have budgeted time after each speaker for QA.
    Members of the Promise Neighborhoods team will
    moderate the QA portion.
  • Participants should submit their questions via
    the webinar QA function on the right-hand-side
    of your screen.
  • Please submit questions relevant to the topic
    being addressed by the current speaker.
  • Due to time constraints, we will not be able to
    answer all questions received.

6
A Few Notes on QA (contd)
  • We will consider questions from todays webinar
    for our next FAQ update.
  • If your question is not addressed, you can submit
    it to promiseneighborhoods_at_ed.gov.
  • We cannot respond to each inquiry with an
    individual response, but we will regularly post
    answers to the most frequently asked questions on
    our website, www.ed.gov/programs/promiseneighborho
    ods/index.html.

7
FY 2012 Promise Neighborhoods Competition
The 2012 Promise Neighborhoods program will
include two competitions planning and
implementation  
Planning Implementation
Estimated Funding Available Up to 7M Up to 27
Estimated Number of Grants Up to 15 5 to 7
Estimated Size of Grants 500K 4M - 6M annually
Term 1 year 3 years with the potential for an additional 2 years
Project period range from 36-60 months (3-5
years). Budget period should match project
period. Note The balance of funding (1.5MM)
will be used for national activitiestechnical
assistance, evaluation, and peer review
8
PN Theory of Change
Aligned City/Regional Infrastructure and
Leadership
Families/children segmented by need
PN students meet outcomes, prepared for college
and career
Distressed communities are transformed
9
PN Theory of Action
Increase capacity of organizations focused on
achieving results for children and youth in an
entire neighborhoods
RESOURCE LEVERAGING, INTEGRATION, AND TARGETING
Build continuum of solutions with great schools
at center Integrate other community
supports housing, health, etc.
Private funding (individual, corporate,
philanthropic)
New Promise Neighborhoods funding, support (ED)
Integrate programs and break down agency silos
Other public funds, programs (ED, HUD, HHS,
Justice, Labor, USDA, State, local, etc)
Sustain and scale up proven, effective solutions
Learn about impact of Promise Neighborhoods,
relationship between particular strategies and
student outcomes
10
Eligibility Requirements
Eligible Organization
Indian Tribe
Nonprofit Organization
Institution of Higher Education
or
or
TO RECEIVE A GRANT,MUST
MUST
  • Be representative of the geographic area proposed
    to be served (including board members who are
    from the neighborhood, are low-income, and/or are
    public officials)
  • Currently provide at least one of the solutions
    from the applicants proposed continuum of
    solutions in neighborhood to be served
  • Operates or proposes to work with and involve in
    carrying out its proposed project, in
    coordination with the schools LEA, at least one
    public elementary or secondary school that is
    located within the identified geographic area
    that the grant will serve

11
Eligibility Key Terms
12
Eligibility Key Definitions
Representative of the geographic area proposed to be served means that residents of the geographic area proposed to be served have an active role in decision-making and that at least one-third of the eligible entitys governing board or advisory board is made up of
Residents who live in the geographic area proposed to be served
Residents of the city or county in which the neighborhood is located but who live outside the geographic area proposed to be served, and who are low-income (earn less than 80 percent of the areas median income)
Public officials who serve the geographic area proposed to be served (although not more than one-half of the governing board or advisory board may be made up of public officials) or
Some combination of individuals from the three groups listed above.
13
Absolute Priority 2 Rural Communities
  • Rural community means a neighborhood that
  • Is served by an LEA that is currently eligible
    under the Small Rural School Achievement (SRSA)
    program or the Rural and Low-Income School (RLIS)
    program authorized under Title VI, Part B of the
    ESEA or
  • (2) Includes only schools designated with a
    school locale code of 42 or 43.
  • Applicants may determine SRSA, RLIS, and locale
    codes via links in the
  • Notice Inviting Applications

14
Absolute Priority 3 Tribal Communities
Indian tribe means any Indian or Alaska Native
tribe, band, nation, pueblo, village or community
that the Secretary of the Interior acknowledges
to exist as an Indian tribe, 25 U.S.C. 479a and
479a1 or any Alaska Native village or regional
or village corporation as defined in or
established pursuant to the Alaska Native Claims
Settlement Act, 43 U.S.C. 1601, et seq., that is
recognized as eligible for the special programs
and services provided by the United States to
Indians because of their status as Indians. The
term Indian means a member of an Indian
tribe.
15
Matching Requirement
Absolute Priority of Applicant Matching Requirement
Absolute Priority 1 At least 50 percent of grant award
Absolute Priority 2 Rural Communities At least 25 percent of grant award
Absolute Priority 3 Tribal Communities At least 25 percent of grant award
  • Sources may include Federal, State, and local
    public agencies, philanthropic organizations,
    private businesses, or individuals
  • Contributions may be cash or in-kind

16
Matching Requirement (cont.)
Demonstrating the Match Commitment Each applicant must demonstrate the commitment of matching funds by including letters in its application explaining the source of the contribution, the type and quantity of the match commitment, and original signatures from the executives of organizations or agencies providing the match
Exceptional Circumstances The Secretary may consider decreasing the matching requirement in the most exceptional circumstances, on a case-by-case basis An applicant that is unable to meet the matching requirement must include in its application a request to the Secretary to reduce the matching level requirement, including the amount of the requested reduction and a statement of the basis for the request
17
Q A
17
18
PN Planning Notice Priorities
All applicants must apply under only one of the
absolute priorities
Competitive and Invitational Priorities
Absolute Priority 1 Promise Neighborhood Plan
Absolute Priority 2 Rural Communities
Absolute Priority 3 Tribal Communities
19
Absolute Priority 1 Promise Neighborhoods Plan
Five Requirements
20
Absolute Priority 1 Requirement 1Neighborhood
and level of distress
  • Describe the geographically defined area to be
    served and the level of distress in that area
    based on indicators of need and other relevant
    indicators
  • Applicants may propose to serve multiple,
    non-contiguous geographically defined areas
  • Note In cases where target areas are not
    contiguous, the applicant must explain its
    rationale for including non-contiguous areas

21
Absolute Priority 1 Requirement 2Plan to build
a continuum of solutions
22
Absolute Priority 1 Requirement 2planning a
continuum of solutions (contd)
  • Plan must ensure children have access to
    solutions
  • Examples of solutions are
  • After-school and other programs
  • School turnaround

23
Absolute Priority 1 Requirement 2Target Schools
Public schools served through the grant may
include--
or
An applicant may serve effective school(s) only
if it also serves a persistently lowest-achieving
or low-performing school
24
Absolute Priority 1 Requirement 2Types of
target schools and strategies
Schools (one or more) Required strategies
Persistently lowest-achieving school One of four intervention models - turnaround model, restart model, school closure, or transformation model described in Race to the Top (RTT)
Low-performing school that is not also a persistently lowest-achieving school One of four intervention models (described in RTT), or another model of sufficient ambition, rigor, and comprehensiveness to significantly improve academic and other outcomes for students
Effective school Providing academic programs in a manner that significantly enhances and expands current efforts to improve the academic outcomes
25
Absolute Priority 1 Requirement 3Data and
Needs Assessment
  • an applicant must
  • Explain how it will conduct a comprehensive needs
    assessment and segmentation analysis of children
    and youth in the neighborhood during the planning
    grant project period
  •  
  • Show the grantee will use the needs assessment
    and segmentation analysis to determine the
    children with the highest needs and ensure that
    those children receive the appropriate services
    from the continuum of solutions.

26
Absolute Priority 1 Requirement 3Data and
Needs Assessment (cont.)
  • Identify and describe the academic and family and
    community support indicators that the applicant
    will use in conducting the needs assessment
    during the planning year.

Program indicators are indicators that the
Department will use only for research and
evaluation purposes and for which an applicant is
not required to propose solutions.
Project indicators are indicators for which an
applicant proposes solutions intended to result
in progress on the indicators.
27
Absolute Priority 1 Requirement 3Results
Education Programs
Age
Grade
Family and Community Supports
28
Absolute Priority 1 Requirement 3Results and
Indicators- Education Programs
High School Graduation Indicator Graduation
rate in neighborhood high school
College/ Career Success Indicator / of
students with post secondary degrees or other
credentials w/o need for remediation
Successful MS to HS Transition Indicator
Attendance rate of students in sixth, seventh,
eighth and ninth grades
Children Ready for Kindergarten Indicators /
of young children who demonstrate
age-appropriate functioning have a medical home
and participate in early learning programs.
Students Proficient in Core Subjects Indicator
/ of students at or above grade level according
to 3rd-8th grade and high school assessments
Grade
Age
Grantees must collect data for the five academic
indicators (program and project) stated above.
29
Absolute Priority 1 Requirement 3Results and
Indicators- Family and Community Supports
Students Are Healthy Indicator / of
children participating in 60 mins. of physical
activity daily / who eat 5 or more fruits and
vegetables daily
Students Feel Safe Indicator / of students
who feel safe at school and traveling to and from
school as measured by a school climate survey
Students Live in Stable Communities Indicator
Student mobility rate (as defined in notice
inviting applications)
Family/ Community Support Learning Indicator
/ of families who read to their children,
encourage their children to read, and talk to
their children about college
Students w/ 21st Century Learning
Tools Indicator / students with school and
home access to broadband and connected computing
device
Grantees must collect data for the five family
and community support program indicators stated
above. Grantees may also select their own
project indicator in each category to fit the
needs of their communities or use the indicators
prescribed by ED.
30
Absolute Priority 1 Requirement 4Experience,
organizational capacity, and partners
Describe the applicants experience and lessons learned, and how the applicant will build the capacity of its management team and project director in all of the following areas

In the case of a newly created eligible entity, the applicant must describe the prior performance of its management team in developing and managing projects or programs similar to the proposed Promise Neighborhood.
31
Absolute Priority 1 Requirement 4Data
collection, analysis, management
The applicant must describe

Its proposal to plan to build, adapt, or expand a longitudinal data system that integrates student-level data from multiple sources
How the applicant will link the longitudinal data system to school-based, LEA, and State data systems while abiding by privacy laws and requirements and
How the applicant will use rapid-time data for continuous program improvement
32
Absolute Priority 1 Requirement 4Preliminary
memorandum of understanding
Providing a preliminary memorandum of understanding, which must describe--
Each partners financial and programmatic commitment
How each partners existing vision, theory of change, theory of action, and existing activities align with those of the proposed Promise Neighborhoods and
The governance structure of the proposed Promise Neighborhood, including how the eligible entitys governing board or advisory board is representative of the geographic area proposed to be served
33
Absolute Priority 1 Requirement 5Commitment to
Work with a National Evaluator
  • Describe the applicants commitment to work with
    the Department, and with a national evaluator for
    Promise Neighborhoods or another entity
    designated by the Department, to ensure that data
    collection and program design are consistent with
    plans to conduct a rigorous national evaluation
    of the Promise Neighborhoods Program

34
Q A
34
35
BREAK
35
36
PN Planning Notice Priorities
All applicants must apply under only one of the
absolute priorities
Competitive and Invitational Priorities
Absolute Priority 1 Promise Neighborhood
Plan
Absolute Priority 2 Rural Communities
Absolute Priority 3 Tribal Communities
37
Absolute Priority 2 Rural Communities
  • Rural community means a neighborhood that
  • Is served by an LEA that is currently eligible
    under the Small Rural School Achievement (SRSA)
    program or the Rural and Low-Income School (RLIS)
    program authorized under Title VI, Part B of the
    ESEA or
  • (2) Includes only schools designated with a
    school locale code of 42 or 43.
  • Applicants may determine SRSA, RLIS, and locale
    codes via links in the
  • Notice Inviting Applications

38
PN Planning Notice Priorities
All applicants must apply under only one of the
absolute priorities
Competitive and Invitational Priorities
Absolute Priority 1 Promise Neighborhood
Plan
Absolute Priority 2 Rural Communities
Absolute Priority 3 Tribal Communities
39
Absolute Priority 3 Tribal Communities
Indian tribe means any Indian or Alaska Native
tribe, band, nation, pueblo, village or community
that the Secretary of the Interior acknowledges
to exist as an Indian tribe, 25 U.S.C. 479a and
479a1 or any Alaska Native village or regional
or village corporation as defined in or
established pursuant to the Alaska Native Claims
Settlement Act, 43 U.S.C. 1601, et seq., that is
recognized as eligible for the special programs
and services provided by the United States to
Indians because of their status as Indians. The
term Indian means a member of an Indian
tribe.
40
PN Planning Notice Priorities
All applicants must apply under only one of the
absolute priorities
  • Competitive Priorities
  • Comprehensive Early Learning Network
  • Internet Connectivity
  • Arts and Humanities
  • Quality Affordable Housing (HUD Partnership)
  • Invitational Priority
  • Family Engagement in Learning Through Adult Ed

Absolute Priority 1 Promise Neighborhood Plan
Absolute Priority 2 Rural Communities
Absolute Priority 3 Tribal Communities
41
Competitive Preference Priorities (4-7)
42
Competitive Preference Priorities (cont.)
  • Applicants for planning grants may identify no
    more than two CPPs for the purpose of earning
    competitive preference points.
  • Applicants may address as many of the competitive
    preference priorities as they wish for the
    purpose of providing a comprehensive description
    of their proposed projects.
  • However, the Department will only review and
    award points under a maximum of two CPPs the
    applicant identifies. 

43
Invitational Priority Family Engagement in
Learning Through Adult Education
  • The Secretary is interested in receiving
    applications with plans that are coordinated with
    adult education programs that provide training
    and opportunities for family members to support
    student learning.
  • An application that meets this priority will not
    receive preference over other applications.

44
Q A
44
45
PN Selection Criteria
Priority Alignment Selection Criteria Planning Score
Need Need for the Project 15
Strategy Quality of the Project Design 20
Strategy Quality of the Project Services 20
Capacity Quality of the Management Plan 45
Total Points 100
46
Need for Project (15 points)
  • The magnitude or severity of the problems to be
    addressed by the proposed project as described by
    indicators of need and other relevant indicators
    identified in part by the needs assessment and
    segmentation analysis (10 points) and
  • The extent to which the geographically defined
    area has been described (5 points).

47
Quality of Project Design (20 points)
  • The extent to which the continuum of solutions is
    aligned with an ambitious, rigorous, and
    comprehensive strategy for improvement of schools
    in the neighborhood (10 points)
  • The extent to which the applicant describes a
    proposal to plan to create a complete continuum
    of solutions, including early learning through
    grade 12, college- and career-readiness, and
    family and community supports, without time and
    resource gaps that will prepare all children in
    the neighborhood to attain an excellent education
    and successfully transition to college and a
    career (5 points) and
  • The extent to which solutions leverage existing
    neighborhood assets and coordinate with other
    efforts, including programs supported by Federal,
    State, local, and private funds (5 points).

48
Quality of Project Services (20 points)
  • The extent to which the applicant describes how
    the needs assessment and segmentation analysis,
    including identifying and describing indicators,
    will be used during the planning phase to
    determine each solution within the continuum (10
    points) and
  • The extent to which the applicant describes how
    it will determine that solutions are based on the
    best available evidence including, where
    available, strong or moderate evidence, and
    ensure that solutions drive results and lead to
    changes on indicators (10 points).

49
Quality of Management Plan (45 points)
  • In determining the quality of the management plan
    for the proposed project, the Secretary considers
    the experience, lessons learned, and proposal to
    build capacity of the applicants management team
    and project director in all of the following
    areas
  • Working with the neighborhood and its residents
    the schools described in paragraph (2)(b) of
    Absolute Priority 1 the LEA in which those
    schools are located Federal, State, and local
    government leaders and other service providers
    (10 points)
  • Collecting, analyzing, and using data for
    decision-making, learning, continuous
    improvement, and accountability (15 points)

50
Quality of Management Plan (45 points)
  • Creating formal and informal partnerships,
    including the alignment of the visions, theories
    of action, and theories of change described in
    its memorandum of understanding, and creating a
    system for holding partners accountable for
    performance in accordance with the memorandum of
    understanding (10 points) and
  • Integrating funding streams from multiple public
    and private sources, including its proposal to
    leverage and integrate high-quality programs in
    the neighborhood into the continuum of solutions
    (10 points).

51
Peer Review Process
  • Awards announced no later than December 31, 2012

52
Q A
52
53
BREAK
53
54
Application Process Overview
  • Complete the Intent to Apply form on the PN
    website by June 8, 2012
  • Application process using grants.gov
  • Register early
  • Find the application
  • Review application instructions
  • 24-hour support from grants.gov 1-800-518-4726
    or support_at_grants.gov
  • Complete ED Abstract Form
  • Avoid using special characters. Applications
    with special characters will be rejected.
  • Double-check the checklist to ensure completion
    of required forms
  • Submit application on grants.gov by July 27, 2012

55
The intent to apply form is located on the
Promise Neighborhoods website. The Notice of
Intent to Apply is not required, but is very
helpful. The Intent to Apply must be submitted
by June 8, 2012.
56
Start by going to www.grants.gov.
57
On the far left toolbar, select Get Registered.
REGISTER EARLY! The grants.gov registration
process takes 3-14 business days to complete. You
must register with grants.gov to submit an
application.
58
Select Organization Registration.
59
After selecting Organization Registration, the
five (5) steps for registering will appear in the
toolbar and on the screen. Follow each step
carefully to ensure proper registration.
60
Get registered at Central Contractor  Registration
(CCR)  www.bpn.gov
61
CCR New Update/ Announcement   On May 08,
2012, CCR announced that the registration process
will be migrated into the new System for Award
Management (SAM)  www.SAM.gov
62
Important! CCR will stop accepting updated data
or new information at 1159 pm on Wednesday, May
23, 2012.   
63
The new System for Award Management (SAM) is
scheduled to go live the morning of Tuesday, May
29, 2012.  Plan ahead now!!
64
Once you have registered you will be able to
login. Select Applicant Login from the toolbar
on the left. Enter your username and password.
65
The easiest way to find the Promise Neighborhoods
grants is to select Basic Search to search for
the opportunity by CFDA number.
66
In the Search by CFDA Number field, enter
84.215 and select SEARCH.
67
The search will yield three options. The
implementation grant information is identified by
the CFDA number 84.215N. The planning
application has a CFDA number of 84.215P. Select
the appropriate link.
68
This is the planning grant link. To view the
full announcement, select Full Announcement at
the top. To view the application instructions
and to download the application, select
Application at the top. This will open a new
window.
69
Read this page carefully, then select download
in the bottom right-hand corner.
70
The application instructions are the same as the
guide found on the Promise Neighborhoods website.
Select Download Application Package.
71
The application package is a .PDF form. You
should save the file so that you can access it
offline.
72
Populate the Application Filing Name field with
a title for your mandatory document Select the
mandatory document from the list of documents
provided in the Mandatory Documents box Select
the box to Move Form to Complete for the
document to appear in the Mandatory Documents
for Submission box. .
73
When you scroll down, you will see the
instructions for the application. If you are
having trouble, you can contact the grants.gov
help line, open 24 hours, at 1-800-518-4726 or
via support_at_grants.gov.
74
Submission of Application
  • Successful Submission
  • Applicants should receive a time and date stamped
    confirmation and an assigned tracking number from
    Grants.gov
  • Applicants should receive a validation email from
    Grants.gov within two days business days. This
    means the application is ready for Department
    pickup
  • Applicant should receive an email with their ED
    assigned PR Award
  • Check spam and junk folder for this email since
    it will not come from ED.
  • Unsuccessful Submission
  • Applicants should receive a confirmation email
    with a time and date stamp and an assigned
    tracking number from Grants.gov
  • If the application is received after 43000 PM
    (DC Time) on July 27, 2012or validation is not
    successful, applicant should receive an error
    email
  • Email may list the error, or applicant can use
    their tracking number to find the submission error

75
Application Process Review
  1. Complete the Intent to Apply form on the PN
    website by June 8, 2012
  2. Application process using grants.gov
  3. Register early
  4. Find the application
  5. Review application instructions
  6. 24-hour support from grants.gov 1-800-518-4726
    or support_at_grants.gov
  7. Complete ED Abstract Form
  8. Avoid using special characters. Applications
    with special characters will be rejected.
  9. Double-check the checklist to ensure completion
    of required forms
  10. Submit application on grants.gov by July 27, 2012

76
Other Important Resources
  • Promise Neighborhoods Website
  • http//www2.ed.gov/programs/promiseneighborhoods/i
    ndex.html
  • Notice Inviting Applications, Requirements,
    Definitions, and Selection Criteria
  • Application Package (includes the Notice Inviting
    Applications)
  • Abstract Form
  • Application Checklist
  • Applicant Eligibility Checklist
  • Frequently Asked Questions
  • Promise Neighborhoods Summary Document
    (PowerPoint)
  • Promise Neighborhoods At-A-Glance (quick
    reference)

Further questions may be sent to
promiseneighborhoods_at_ed.gov. Answers to the most
frequently asked questions will be posted on our
website.
77
  • Note These slides are intended as guidance only.
    Please refer to the official Notice in the
    Federal Register.

78
Q A
78
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