The following tutorial demonstrates the use of MSPROJECT for Project Management which organizes and tracks the required activities. It is intended to be used in - PowerPoint PPT Presentation

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The following tutorial demonstrates the use of MSPROJECT for Project Management which organizes and tracks the required activities. It is intended to be used in

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The following tutorial demonstrates the use of MSPROJECT for Project Management which organizes and tracks the required activities. It is intended to be used in ... – PowerPoint PPT presentation

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Date added: 16 September 2020
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Title: The following tutorial demonstrates the use of MSPROJECT for Project Management which organizes and tracks the required activities. It is intended to be used in


1
The following tutorial demonstrates the use of
MSPROJECT for Project Management which organizes
and tracks the required activities. It is
intended to be used in getting started with the
tool
  • To use MSPROJECT for Project Management we
  • Define the required TASKS
  • Establish the sequence and various DEPENDENCIES
  • Make any required modifications to the CALENDAR
  • Assign RESOURCES to complete the TASKS
  • Once a satisfactory schedule has been developed,
    it is BASELINED so the MSPROJECT has a history
    it can employ in displays
  • Finally, as TASKS are worked on, COMPLETION is
    entered for each TASK
  • Other functions are available which enable the
    user to adjust the schedule to optimize the
    chance for success. These include critical path
    analysis, resource leveling and many powerful
    Project Management tools.

2
Open application MSPROJECT and then list all
known tasks and force all MILESTONES to be ZERO
Days by clicking on the Duration cell and
decrementing it to zero. Note that we have
planned ahead by starting to create two summary
task rows. Next we will indent subtasks.
3
INDENT
Select Tasks1P-Milestone 5P and then click on
INDENT to create subtasks. Repeat for Tasks1D
Milestone 5D. The INDENT is the GREEN right
facing arrow in upper left of screen. Note
display change with INDENTATION.
4
Link Tasks
Create some initial dependencies by first
selecting Task 1P, then while holding down the
CNTRL key, select Task 2P and Milestone 1_2P and
then click on Link Task, the chain link icon in
the tool bar above. Note new arrows in display.
5
Repeat for Task 3P, Task 5P and Milestone 5 and
click on Link Tasks. Repeat for Task 4P and Task
5P and click on Link Tasks.
6
Create more dependencies by first selecting
Milestone 1_2P, then while holding down the CNTRL
key, select Summary Task for Design and click on
Link Tasks. Repeat for Milestone 5P and Summary
Task for Design and click on Link Task. Now the
Summary Task for Design is dependant upon
completion of the two major Milestones under
Summary Task for Planning !
7
Complete all dependencies under Summary Task for
Design. Select Task 1D, then Task 2D, then Task
4D ,then Task 5D and finally Milestone 5D and
then click on Link Tasks. Repeat for Task 3D and
Task4D.
8
Select Tools/Change Work Time then HIGHLIGHT
the Column for Saturday and then select
Nondefault working time (box) followed by OK.
This makes MON-SAT work days for the schedule. We
decided Sunday is a day of rest!!
9
Resources
We now enter the duration estimates for each
subtask in total hours of work required by
clicking on the appropriate duration cell and
entering the data. Task 1P is set to 10 hours by
typing 10h. Note that the schedule now has
automatically moved out in time. Next we will add
resources (people). Initially we add our staff
names Tom, Dick, Harry Janet by clicking on
the resources icon in the toolbar above. As we
add resources to each task, its duration will
change.
10
We have now added our resources a first cut.
After that we can now fine tune the schedule
longer or shorter as required by modifying the
resource levels. Or we can actually adjust the
duration directly via the duration cell. Once we
are happy with the results we should BASELINE
the schedule which means that MSPROJECT will
remember what the schedule looks like at this
point. We BASELINE by selecting
Tools/Tracking/Save Baseline and select Entire
Project followed by OK.
11
We now change our View to Tracking Gantt from
our original setting of Gant Chart by selecting
View/Tracking Gantt. To show the benefit of this
chart which employs the established BASELINE, we
will change Task 5D from 4 to 24 hours.
12
Note how the chart displays the change
13
And finally we opened Task 4D and marked it as
60 complete to demonstrate MSPROJECTs tracking
capability. Note display change.
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