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Docufide Introduction

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Title: Docufide Introduction Author: John O'Connell Last modified by: CCPE Created Date: 9/26/2003 1:43:49 AM Document presentation format: On-screen Show – PowerPoint PPT presentation

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Title: Docufide Introduction


1
Docufide College Services Overview
Stephanie Braman Project Manager sbraman_at_docufide.
com
2
  • Services Overview

3
Service Options
Docufide provides flexible options for sending
schools, with setup options that align with their
desired workflow.
  • Secure Transcript
  • Online student transcript requests, online
    administrator request approval, individual or
    batch records release, with full tracking,
    reporting and directory of users.
  • Secure Direct
  • School-based electronic delivery (no student
    request interface) of transcripts and associated
    documents to any destination in our database or
    beyond (with valid email address).

4
  • Secure Transcript
  • -Student Request Process

5
Student Request Process
  • Student searches our database of all colleges
    universities nationwide. If sending to 3rd party
    destinations not in the database, Docufide allows
    a FERPA compliant process to enter destination
    information.

6
Student Request Process
  • Student searches our database of colleges,
    choosing one or many destinations for delivery.

7
Student Request Process
  • Student reviews destinations and confirms that
    selections are correct. Any registered MHEC
    college/university destination is free.

8
Student Request Process
  • Student reviews and accepts online agreement.

9
Student Request Process
  • Any necessary payment is processed online. When
    all selected destinations are covered under the
    state subsidy the payment step is automatically
    skipped.

10
Student Request Process
  • Students can track their requests online and will
    also receive confirmation emails when their
    request is received, approved by the school
    registrar, and upon delivery.

Automatic Email Notifications
11
  • Secure Transcript
  • -School Process

12
Sending Process
  • Administrators view a secure online To-Do List,
    where all student and alumni transcript requests
    are quickly reviewed and processed for delivery.

13
Sending Process
  • Details on requested destinations and additional
    contact information for the student can be
    reviewed by clicking on the students name.

14
Sending Process
  • To send transcripts, simply look up the records
    in your student system and choose the Docufide
    Printer to electronically send student
    transcripts securely to Docufide for processing.

Step 1 Student transcripts are printed from
schools Student Information System to Docufides
installed Client, where they are securely
uploaded as data to our processing center. Step
2 Once uploaded (individually or in batch) the
printer command language (PCL) is extracted and
saved as XML, allowing Docufide to deliver in
multiple data or image formats, depending on the
recipients selected preference.
15
Data Capture Alternatives
  • Alternative capture approach
  • Bulk capture of transcript records automating
    approval/release (available January/2008)
  • EDI upload (Docufide Client or SFTP)
  • PESC XML upload (Docufide Client or SFTP)

16
  • Secure Direct
  • -School Process
  • (Available December 2007)

17
Secure Direct
  • Schools can also choose to electronically deliver
    transcripts without changing their existing
    request workflow (homegrown, National Student
    Clearinghouse, etc.).

Destinations can be selected from our database.
Any college or university nationwide can register
to receive transcripts from Docufide for free,
with free transmission to all intra-MHEC
registered schools for participating Nebraska
institutions.
Any document that can be printed can be securely
delivered electronically. Transcripts,
enrollment verification, certifications, and more
can all be delivered through Secure Direct.
18
Secure Direct
  • Secure Direct works with any student information
    system, processing transcripts and other
    documents to both registered and non-registered
    destinations (email notification).

If a destination is not identified when searching
our database, the email address field will be
activated, allowing entry of a recipient. For
added destinations, an email notification will be
sent with instructions to securely download the
document from Docufides processing center. Full
delivery tracking and reporting is available to
the sending school. Transcripts will be parsed
and sent as data or PDF image (depending on
receiver preference). Additional document types
will be sent as a PDF image (enrollment
verification, etc.).
19
  • Admissions Services

-Registering -Receiving -Transcript Formats
20
Register to Receive
Registering to receive electronic transcripts is
a 5 minute process accomplished at Docufide.com.
21
Transcript Formats
PDF
PESC XML
SPEEDE EDI
22
Delivery Options
Docufide supports a number of delivery options to
suit the needs of the recipient. By default,
Docufide provides a secure, easy to use download
interface for all registered recipients,
delivering transcripts in a standardized PDF or
PESC XML format. Docufide also supports
automated delivery of transcripts through secure
FTP. Lastly, Docufide delivers transcripts in
XML or EDI formats through the Texas SPEEDE
server.
  • Secure FTP
  • PESC XML
  • EDI (12/2007)
  • PDF

Texas Server - SPEEDE EDI (12/2007) - PESC XML
23
  • Additional Features Available to
  • Both Senders and Receivers

24
  • Requesting Transcripts
  • (on a students behalf)

25
Request Transcripts
College administrators can request follow-on
transcripts or initial transcripts on an
enrolling students behalf.
26
  • Directory

27
Directory
School contact and profiles are available online
for all participating colleges and high schools.
28
  • Reports

29
Reports
Real-time reports are available for sent or
received transcripts, with results exportable to
Excel for further data analysis.
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