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Emergency Planning in your business

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Emergency Planning in your business St. Louis City LEPC General Meeting September 4, 2013 – PowerPoint PPT presentation

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Title: Emergency Planning in your business


1
Emergency Planningin your business
  • St. Louis City LEPC
  • General Meeting
  • September 4, 2013

2
Disclaimer
  • This presentation is an overview of specific
    regulations and practices. You must determine the
    applicability of this information to your
    business. This information is not exhaustive, it
    is a summary of minimum requirements only. You
    must determine what is right for your business
    and take necessary steps to keep your employees
    safe in an emergency. Safety is not based on
    doing the minimum required it requires taking
    the necessary extra steps and being proactive.

3
Overview
  • Requirements for having an Emergency Plan
  • EPCRA (EPA)
  • OSHA
  • Fire Code
  • Contents of the Emergency Plan
  • EPCRA Plan Specifics
  • OSHA Plan Specifics
  • Fire Code Plan Specifics
  • Best Practices

4
Requirements for Emergency Plan
  • Emergency Planning and Community Right to-Know
    Act (EPCRA) -
  • Occupational Safety and Health Administration
    (OSHA)
  • International Fire Code
  • Local Ordinances where applicable.

5
EPCRA Requirements
  • What facilities are subject to the EPCRA
    emergency planning requirements?
  • Any facility with any Extremely Hazardous
    Substance (EHS) on-site greater than the relevant
    Threshold Planning Quantities (TPQs).
  • Any other facility designated as subject to the
    emergency planning requirements by the Governor
    of State or the State Emergency Response
    Commission (SERC), after a period of public
    comment.
  • What are facilities required to do?
  • Cooperate in emergency plan preparation and
    designate a facility emergency coordinator to
    participate in the planning process.
  • Notify MERC and the LEPC within 60 days of
    becoming subject to the emergency planning
    requirements (such as from a shipment or
    production of an EHS).

6
OSHA Requirements
  • OSHA 1910.38 Means of Egress
  • An emergency action plan must be in writing, kept
    in the workplace, and available to employees for
    review. An employer with 10 or fewer employees
    may communicate the plan verbally to employees.
  • OSHA 1910.157 Fire Protection
  • Where the employer has established and
    implemented a written fire safety policy which
    requires the immediate and total evacuation of
    employees from the workplace upon the sounding of
    a fire alarm signal and which includes an
    emergency action plan and a fire prevention plan
    which meet the requirements of 29 CFR 1910.38

7
Fire Code Requirements
  • INTERNATIONAL FIRE CODE, Section 404
  • Buildings and occupancies must prepare and
    maintain an approved fire safety and evacuation
    plan for the following types of buildings
  • Group A. (Assembly)
  • Group B. (Business)
  • Group E. (Educational)
  • Group H. (High-hazard)
  • Group I. (Institutional)
  • Group R-1. (Hotels Motels)
  • Group R-2. (Dorms, Fraternities, Sororities)
  • Group R-4. (Residential Care/Assisted Living)
  • High-rise buildings.
  • Group M. (Mercantile)
  • Covered malls
  • Underground buildings.

8
Contents of the Emergency Plan
  • Plan must be tailored to your business
  • Plan must be site specific
  • Plan must be kept current
  • Names contact info must be current
  • Signage and plot plans must be current
  • An Alarm/Notification System must be in place.
  • A method for tracking employees and visitors must
    be in place. (Sign In/Out Log)

9
EPCRA Plan Specifics
  • Sections 301 to 303. Emergency Planning Local
    governments are required to prepare chemical
    emergency response plans, and to review plans at
    least annually. State governments are required to
    oversee and coordinate local planning efforts.
    Facilities that maintain Extremely Hazardous
    Substances (EHSs) on-site in quantities greater
    than corresponding Threshold Planning Quantities
    (TPQs) must cooperate in emergency plan
    preparation.
  • Section 304. Emergency Notification Facilities
    must immediately report accidental releases of
    EHS chemicals and "hazardous substances" in
    quantities greater than corresponding Reportable
    Quantities (RQs).
  • Sections 311 and 312. Community Right-to-Know
    Facilities manufacturing, processing, or
    storing designated hazardous chemicals must make
    Material Safety Data Sheets (MSDSs) available to
    state and local officials and local fire
    departments. Facilities must also report
    inventories of all on-site chemicals for which
    MSDSs exist.
  • Section 313. Toxics Release Inventory Facilities
    must complete and submit a Toxic Chemical Release
    Inventory Form annually for each of the more than
    600 Toxic Release Inventory (TRI) chemicals that
    are manufactured or otherwise used above the
    applicable threshold quantities.

10
OSHA Plan Specifics
  • Procedures for reporting a fire or other
    emergency
  • Procedures for emergency evacuation, including
    type of evacuation and exit route assignments
  • Procedures to be followed by employees who remain
    to operate critical plant operations before they
    evacuate
  • Procedures to account for all employees after
    evacuation
  • Procedures to be followed by employees performing
    rescue or medical duties and
  • The name or job title of every employee who may
    be contacted by employees who need more
    information about the plan or an explanation of
    their duties under the plan.
  • An employer must designate and train employees to
    assist in a safe and orderly evacuation of other
    employees.

11
Fire Code Plan Specifics
  • Site and Floor plans showing evacuation routes
    and other information.
  • Specific instructions for employees who must
    remain to operate critical equipment prior to
    evacuation.
  • Post-evacuation accounting procedure for all
    occupants.
  • Personnel responsible for rescue or emergency
    medical aid.
  • The primary and secondary means of occupant
    notification in a fire or emergency event.
  • The primary and secondary means of reporting a
    fire or emergency event to the designated
    emergency response organization.
  • A description of the emergency voice/alarm
    communication system, alert tone and
    preprogrammed voice messages, if so equipped.
  • Designation of personnel who can further explain
    specific duties outlined by the plan.
  • A list of hazards associated with the premises

12
Best Practices
  • Keep an up to date site plot plan showing all
    evacuation routes, assembly points, hazards, and
    locations of fire extinguishers, hoses, hydrants,
    and alarm boxes.
  • Keep current employee contact lists with
    next-of-kin and after-hours contacts.
  • Keep list of Civil and Regulatory contacts.
  • Maintain current (M)SDS sheets for emergency
    responders (consider providing Tier 2 report)

13
Best Practices
  • Develop evacuation kits containing
  • Contact Information (employee and regulatory)
  • Plot plans
  • (M)SDS and Tier 2 forms
  • SOPs Equipment shutdown procedures
  • Emergency Personnel Assignments
  • First Aid equipment
  • Other useful stuff
  • Ponchos, flashlights, cameras, phone charger,
    water bottles.
  • Business Continuation Information

14
Best Practices
  • Emergency Personnel Assignments
  • Establish Incident Command
  • Sound alarms
  • Bring Evacuation Kit to assembly point
  • Take attendance (visitor and employee logs)
  • Call 911 and/or other emergency numbers
  • Provide First Aid (as needed) establish shelter
  • Perform Process Shutdown
  • Establish Site Security/Property Safeguard
  • Designate Emergency Response Fire Control
  • Designate liaison with Civil Responders
  • Designate liaison with Media

15
Websites
  • Do I need an Emergency Action Plan?https//www.os
    ha.gov/SLTC/etools/evacuation/need.html
  • OSHA Evacuation Plan e-Tool https//www.osha.gov/
    SLTC/etools/evacuation/index.html
  • Evacuation Elementshttps//www.osha.gov/SLTC/etoo
    ls/evacuation/evac.html
  • Emergency Preparedness and Response
    https//www.osha.gov/SLTC/emergencypreparedness/in
    dex.html
  • OSHA 29 CFR 1910.38https//www.osha.gov/pls/oshaw
    eb/owadisp.show_document?p_tableSTANDARDSp_id97
    26
  • EPCRA Overviewhttp//www.epa.gov/osweroe1/content
    /lawsregs/epcraover.htmoverview
  • EPCRA Local Emergency Planning Requirements
    http//www.epa.gov/emergencies/content/epcra/epcra
    _plan.htm
  • Ready.Gov - Emergency Response Plan
    http//www.ready.gov/business/implementation/emerg
    ency
  • CDC Emergency Plan Template http//www.cdc.gov/ni
    osh/docs/2004-101/emrgact/emrgact.pdf
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