2014 Winter EOC Pre-Administration End of Course Pre-Administration Webinar October 28, 201410:00-12:00 AM October 29, 2014 1:00-3:00 PM October 30, 201410:00-12:00 AM - PowerPoint PPT Presentation


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2014 Winter EOC Pre-Administration End of Course Pre-Administration Webinar October 28, 201410:00-12:00 AM October 29, 2014 1:00-3:00 PM October 30, 201410:00-12:00 AM


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Title: 2014 Winter EOC Pre-Administration End of Course Pre-Administration Webinar October 28, 201410:00-12:00 AM October 29, 2014 1:00-3:00 PM October 30, 201410:00-12:00 AM

2014 Winter EOC Pre-Administration End of Course
Pre-Administration Webinar October 28,
2014 1000-1200 AM October 29, 2014 100-300
PM October 30, 2014 1000-1200 AM
  • Introductions
  • Overview of Georgia Milestones End of Course
    (EOC) Measures
  • Students To Be Tested, Scores/Reporting
  • Testing Windows, Times, and Scheduling
  • Testing Modes, Materials, and Tools
  • Calculator Policy, Non-Calculator Subsection
  • Testing Accommodations
  • Security/Testing Irregularities, Cell Phones and
    electronic devices
  • Receipt, Return, and Tracking of Materials
  • EOC Important Dates and Resources
  • Contact Information

  • Results of the EOC measures, according the
    legislated and identified purposes, must
  • provide a valid measure of student achievement of
    the state content standards across the full
    achievement continuum
  • serve as the final exam for the course,
    contributing 20 to the students final course
    grade (Not applicable in 2014-2015)
  • provide a clear signal of the students
    preparedness for the next course and ultimately
    post-secondary endeavors (college and career)
  • allow for the detection of the progress made by
    each student from one assessed course to the
  • support and inform educator effectiveness
    measures and
  • inform state and federal accountability measures
    at the school, district, and state levels.

Georgia Milestones Unique Features
  • Features include
  • inclusion of constructed-response items in ELA
    and mathematics, in addition to selected-response
  • inclusion of a writing component (in response to
    text) at every grade level and course within the
    ELA assessment
  • inclusion of norm-referenced items in every grade
    and content area to complement the
    criterion-referenced information and to provide a
    national comparison and
  • transition to online administration over time,
    with online administration considered the primary
    mode of administration and paper-pencil back-up
    until transition is completed.

Addition of technology-enhanced items beginning
in 2016-2017.
Georgia Milestones Unique Features
  • Blended Criterion-Referenced and
  • Georgia Milestones will provide
  • criterion-referenced performance information in
    the form of four performance levels, depicting
    students mastery of state standards
  • norm-referenced performance information in the
    form of national percentiles, depicting how
    students achievement compares to peers

Note To provide norm-referenced information,
some norm-referenced items may not align to
Georgias content standards. Only aligned NRT
items will contribute to proficiency designations.
Georgia Milestones Embedded NRT
  • Each content area/course test will contain 20
    norm-referenced items.
  • The 20 NRT items will provide a national
    percentile score to provide a barometer of
    national comparison.
  • Approximately 10 of these items have been
    reviewed by Georgia educators for alignment to
    the grade level/course content standards.
  • Only those NRT items judged to be aligned by
    Georgia educators will contribute to the
    criterion-referenced proficiency designations of

The NRT items were selected to reflect the full
TerraNova subtest for each content area.
Georgia Milestones Embedded NRT
  • Teachers and students should be aware that the
    tests will include a small number of NRT items
    (approximately 10) for which students have not
    had direct instruction.
  • These items will contribute only the NRT score
    and will not contribute to the criterion-reference
    d score and proficiency designation that is used
    in promotion/retention, course grade, student
    growth, educator effectiveness measures, or
    accountability (CCRPI).
  • The content and skills measured within these
    items reflect more global concepts within the
    content area (such as, reading comprehension,
    language, mathematics, science, or social
    studies) that students encounter during the
    course of their matriculation. This is
    particularly true in science and social studies.

Georgia Milestones will included norm-referenced
items that are not directly aligned to the grade
level or course standards. These items will not
impact student scores.
Experience Online Testing Georgia Applicable to
both EOC and EOG measures
  • The websites primary purpose is to provide
    exposure to the online platform that students
    will use when taking the Georgia Milestones
  • Given this, you will find
  • General items from four content areas that
    reflect multiple grade levels. 
  • Items do not necessarily reflect of the range of
    content or challenge that students will
    experience on actual tests. 
  • Three short accommodated demonstration tests
    High Contrast, Large Font, and Screen Reader.
  • http//learnoas.ctb.com/GA/

EOC Measures
  • 9th Grade Literature Composition
  • American Literature Composition
  • Coordinate Algebra
  • Analytic Geometry
  • Physical Science
  • Biology
  • US History
  • Economics/Business/Free Enterprise

Course ID 2014-2015 Course Name Corresponding EOC
23.06100 9th Literature and Comp 9th Grade Literature
23.05100 Am Literature and Comp American Literature
23.05300 AP Language Comp (American Lit Comp) American Literature
23.06120 IB English B, Year One American Literature
23.06130 IB English B, Year Two American Literature
23.06800 IB English A Literature, Year One American Literature
23.06900 IB English A Literature, Year Two American Literature
23.07300 IB English A Language Literature, Year One American Literature
23.07310 IB English A Language Literature, Year Two American Literature
26.01200 Biology I Biology
26.01400 AP Biology Biology
26.01800 IB Biology, Year One Biology
26.01900 IB Biology, Year Two Biology
40.01100 Physical Science Physical Science
45.08100 General US History US History
45.08200 AP US History US History
45.08700 IB History of Americas, Year One US History
45.08930 IB History of Americas, Year Two US History
45.06100 Economics/Business/Free Enterprise Economics
45.06200 AP Macroeconomics Economics
45.06300 AP Microeconomics Economics
45.06500 IB Economics, Year One Economics
45.06600 IB Economics, Year Two Economics
27.09710 Coordinate Algebra Coordinate Algebra
27.09750 Accelerated Coordinate Algebra/Analytic Geometry A Coordinate Algebra
27.09720 Analytic Geometry Analytic Geometry
27.09760 Accelerated Analytic Geometry B/Advanced Algebra Analytic Geometry
Students To Be Tested
  • Any student, regardless of grade-level, enrolled
    in an EOC course must take the appropriate EOC.
  • For example, if a student is taking a course to
    complete the state requirement for 9th Grade
    Literature, that student must take the 9th Grade
    Literature EOC regardless of the course title
    assigned by the local system.
  • This information can be found on pages 75 - 76 of
    the Student Assessment Handbook.

Students To Be Tested
  • Students who are
  • Middle-school students enrolled in an EOC course
    will be tested regardless of whether not they
    are awarded high school credit for the course.
    These students will also be required to take the
    appropriate grade level (based upon their FTE
    grade) Georgia Milestones EOG.
  • Enrolled in credit recovery or make-up courses
    that will award credit for an EOC course that the
    student previously failed.

Students To Be Tested
  • Students who are
  • Enrolled in Advanced Placement (AP) and/or
    International Baccalaureate (IB) courses, through
    their local school/system, that have an
    associated EOC must take the EOC (1) if credit is
    being awarded as a core (state-required) course
    and (2) the student has not previously fulfilled
    their EOC requirement in that area e.g. the
    student has not taken Biology I (26.01200), and
    the Biology EOC, prior to taking AP Biology or IB
  • Participating in dual enrollment through a
    post-secondary institution for an EOC course.

Students To Be Tested
  • Students who are
  • Enrolled in a Georgia public school while also
    enrolled in a private school, home study program,
    or non-traditional educational center for which
    they receive graduation credit for one of the
    required courses associated with a Georgia
    Milestones EOC measure. These students must take
    the Georgia Milestones EOC regardless of the
    private school, home study program, or
    non-traditional educational centers
    accreditation status. It is the responsibility of
    the local school system to determine whether
    criteria are met for awarding credit.
  • Enrolling from non-accredited programs,
    non-accredited schools, or non-traditional
    educational entities. These students must earn a
    grade conversion score of 70 on the Georgia
    Milestones EOC to receive credit from the public
    school for a course associated with a Georgia
    Milestones EOC measure.

Students to Be Tested
  • End of Course Administration to Transfer Students
  • The requirement to validate any credit earned by
    a student from a non-accredited school or
    program, as stipulated in State Board of
    Education Rule 160-1-5-.15 (Awarding of Units of
    Credit and Acceptance of Transfer Credit and/or
    Grades), has not been waived by the State Board
    of Education.
  • Students who enter a Georgia public school
    district in December 2014 through July 2015, with
    credits earned from a non-accredited school or
    program, should take the associated Georgia
    Milestones EOC measure.
  • Scores will be issued in Fall 2015.
  • Local districts and schools should follow local
    placement policies while they await EOC scores to
    validate those credits.

Students To Be Tested
  • Students with disabilities and English Learners
    (EL) who are enrolled in EOC courses.
  • Students who receive accommodations for
    instructional and classroom assessment purposes
    may also be eligible for accommodations during
    test administration.
  • Accommodations provided for statewide assessment
    must be listed on IEP, IAP, or EL TPC and should
    be consistent with the students instructional

Students To Be Tested
  • Students enrolled in your system who are also
    enrolled in EOC courses via Georgia Virtual
    School (GAVS)
  • Must be administered the appropriate EOC at their
    home school/system.
  • It is the School Test Coordinators
    responsibility to ensure that these students
    answer documents are coded accurately (30 under
    SDU A).
  • Documents not coded to reflect students
    enrollment with GAVS could delay or interfere
    with reports.

Scores and Reports
  • Score reports will be available in Fall of 2015.
  • Produced at the student, class, district, and
    state levels.
  • Provide students criterion-referenced
    proficiency designations for each test.
  • These designations will tell the degree to which
    students have mastered the standards within each
    course using four performance levels.
  • Provide domains scores.
  • NRT scores will be presented as national
    percentile ranks.
  • Only the criterion-referenced proficiency
    designations will be used in the educator
    effectiveness measures and for state and federal

  • The applicable provisions of State Board Rule
    160-4-2-.13 (Statewide Passing Score) were waived
    by the State Board of Education for the 2014-2015
    school year.
  • Local school systems may determine their own
    policies and procedures for calculation of final
    course grades in EOC courses through the Summer
    Semester of 2015 (July 31, 2015).
  • It is important that students know that they WILL
    RECEIVE SCORES. Individual score reports and
    electronic results (that will be loaded to your
    local systems Student Information System and the
    SLDS). In short, their scores once produced
    will become part of their school/test record and
  • The test itself has NOT been waived for
    2014-2015 . . . Only its role as the final exam.
  • In future years, the Georgia Milestones EOC will
    contribute 20 to the students final course

Administration Windows
Test Administration Administration Windows
Winter Main December 1, 2014 through January 9, 2015
Spring Mid-Month January 20-30, 2015 February 9-20, 2015 March 2-13, 2015
Spring Main April 27 through June 5, 2015
Summer Main June 15 through July 17, 2015

Mid-Month administrations are available online
Administration Windows
  • Mid-Month Windows
  • Tests only available online.
  • Mid-month administrations are available for the
    following purposes
  • Completion of Course
  • Completing an assessment requirement from a
    previous administration (making-up/clearing an
  • Validation of course credit
  • Districts must identify the purpose of each
    students mid-month test in the Test
    Administration System (TAS)
  • Information will be provided in a future update
    regarding whether the Test-Out opportunity will
    be available in March 2015.

Administration Times
Content Area/Course Test Section(s) Minimum Time Per Section(s) Maximum Time Per Section(s)
English Language Arts 1 and 2 60 70
English Language Arts 3 70 90
Mathematics 1 and 2 60 80
Science 1 and 2 50 70
Social Studies 1 and 2 50 70
A section may not be stopped until the minimum
allotment of time has expired. If students are
still productively engaged with the test content,
the maximum amount of time, per section, may be
given in 10 minute increments.
Note These maximum time limits do not apply to
those students who have the accommodation of
extended time.
Basic Scheduling
  • Each test booklet is divided into two or three
    (ELA only) sections.
  • Students may complete Sections 1 and 2 in one day
    or Section I on day one and Section II on day
  • Students must complete ELA in 2 or 3 days. For
    the two-day option, Section 1 and 2 must be
    administered on day 1 Section 3 must be
    administered on day 2. For the three day option,
    each section must be given one per day on
    consecutive days.

Basic Scheduling
  • Students may not complete a portion of a section
    and then complete the remainder of the section
    later in the day or the next day.
  • This will result in an invalidation of the test.
  • For example, if a student becomes ill during
    Section I and does not complete that section, the
    student may not complete the remainder of the
    Section I upon their return to school.

Scheduling Considerations
  • Diligent attention must be given to the
    development of a schedule that protects the
    security and integrity of the test
  • EOCs may be scheduled at any time during the
    state testing window.
  • Systems may elect a one-day administration (with
    a second-day required for ELA Section 3) or
  • A two-day administration (with a third day for
    ELA Section 3)
  • However, all schools in the system must follow
    the same schedule as closely as possible.
  • Individual subject areas must be administered on
    the same or consecutive days within the system.
  • Each course area (EOC) should be scheduled for
    completion during the same week as its start
    date. The exception is ELA Section 3.

Scheduling Considerations
  • ELA Section 3 should be the only content on which
    a student is assessed on the day it is scheduled,
    either as a main or makeup administration.
  • An exception to this would occur should a student
    need to make up multiple tests and there are not
    enough days left in the local testing window.
  • The administration of ELA Section 3 must be
  • on a school day that immediately follows the
    scheduled completion of ELA Section 2 and
  • before the administration of a subsequent content
    area (make-ups may be an exception to this).
  • The scheduled main administration start date for
    ELA Section 3 must be consistent district-wide by

Scheduling Considerations
  • The purpose of the make-up days is to administer
    the tests to students who were unexpectedly
    absent during the regularly scheduled
  • Includes sick days, verified court dates, etc.
  • Does not include personal vacations, school field
  • When in doubt, contact GaDOE.
  • Make-ups must only be administered during the
    districts window.

Scheduling Considerations
  • Makeup Days/Sessions
  • Make-up days/sessions must be designated within
    the local testing window.
  • The last day of the local testing window should
    be scheduled as a makeup day to capture any
    remaining students who need to complete testing.
  • In addition to designated makeup days makeup
    sessions can be scheduled, morning or afternoon,
    as time permits on other days during the local

Scheduling Considerations
  • Schools must adhere to the testing times
    prescribed in the Examiners Manuals.
  • Additional time is required for disseminating
    materials, completing forms, and other test
  • A section may not be stopped until the minimum
    allotment of time has expired. If students are
    still productively engaged with the test content,
    the maximum amount of time, per section, may be
    given in 10 minute increments.
  • Allowing too much or too little time may result
    in an invalidation.

Scheduling Considerations
  • When scheduling tests, consider the optimum time
    to administer the tests.
  • Consider logistics, including time and staffing.
  • During one-day test administrations, lunch should
    not serve as the break between sections I and II.
    To do so, would allow for potential breaches of
    test security.

Testing Modes
  • End of Course measures may be administered via
    paper and pencil or online.
  • Paper-pencil assessments will be available during
    all main administrations.
  • Online assessments are available for all
    administrations (required for mid-month
  • Examiners will have to keep track of
    administration time for both testing modes.

Paper Test Booklets and Answer Documents
  • Test Booklets and corresponding answer documents
    are in the same color family.
  • Form numbers for English Language Arts and
    Mathematics booklets MUST be matched to answer
    document that have the same form numbers.
  • Science test booklets have only one corresponding
    answer document.
  • Social Studies test booklets have only one
    corresponding answer document.

American Literature
Ninth Grade Literature
Coordinate Algebra
Analytic Geometry
Physical Science
United States History
Student Responses
  • Constructed Response Items
  • All student constructed responses must be entered
    into the appropriate sections of answer
    documents/online form.
  • Answers left on scratch paper, scratch pad or
    blank areas of test booklet will not be scored.

Answer Document
Print Name, School and System
Enter Date of Birth
Do not submit documents with student labels
misplaced. All demographic information must be
bubbled for students who do not have labels.
Affix Student Label
  • Complete Following Sections Only if Applicable
  • SRC must be coded for students with IEP, EL/TPC,
    or 504 IAP, with or without accommodations
  • Types of accommodations
  • S Setting
  • P Presentation
  • R Response
  • SC Scheduling
  • Identify basis of accommodations
  • IEP, EL/TPC, or 504 IAP

  • If applicable, code Braille or Large Print.
  • The PTNA option should only be bubbled by the
    Examiner if a student is present and can not or
    will not take a test. If a student answers one
    question on any section of the test, PTNA should
    NOT be bubbled.

Answer Documents
  • Complete Following Sections Only if Applicable
  • State Directed Use (SDU A)
  • SDU A Code for Georgia Network for Educational
    and Therapeutic Support (GNETS) and Georgia
    Virtual School (GAVS)

Testing Irregularities- Paper
  • If an irregularity occurs
  • Call Mary Nesbit-McBride for code
  • Fill-in the appropriate irregularity or
    invalidation field.
  • Grid the 5-digit irregularity code.

Test Tickets for Online Testing
  • To avoid a student testing under another
    students GTID, you must
  • Print ALL Student Tickets.
  • Have students verify their name and test name are
    correct and sign the ticket next to their name.

Summary Test Tickets for Online Testing
Pre-Code Window for Online Testing
  • The Test Administration System (TAS) will contain
    data from the State Pre-ID File ONLY if the
    system marked students as Yes in the State
    Pre-ID Files (August 2014) Online Indicator
  • A Pre-Code window will be open from November 10
  • Systems will have the opportunity to add/edit
    student information .
  • For systems that submit a Pre-Code file, those
    will be loaded immediately after this window
  • The window closes at 800 p.m. ET on November 14.
  • Details on this process will be provided in
    upcoming technical training sessions.

Online Tools Available for All Students
  • Blocking Tool
  • Highlighter
  • Eraser
  • Magnifying Glass
  • Mark for Review
  • Online Calculator if allowable
  • Option Eliminator
  • Scratch Pad (Unavailable for iPAD until Spring

These tools are available to all students who
test online and are therefore NOT considered
Scratch Paper
  • Blank scratch paper (including notebook paper)
    should be provided to students taking the
    following EOCs regardless of administration mode
  • Ninth Grade Literature Section 3 only
  • American Literature Section 3 only
  • Coordinate Algebra
  • Analytic Geometry
  • Physical Science
  • Economics

¼ graphing paper may be provided only in the
indicated courses. http//www.gadoe.org/Curriculum
Calculator Policy
Content Area Grade Level/Course Type of Calculator
Mathematics Coordinate Algebra EOC Graphing2 or Scientific
Mathematics Analytic Geometry EOC Graphing2 or Scientific
Science Physical Science EOC Scientific or Basic1
Social Studies Economics EOC Scientific or Basic1
1Basic four-function calculator with square root
and percentage functions. 2Graphing calculator
with functionalities consistent with TI-84 or
similar models.
Calculators are not permitted on certain
designated sections of each mathematics test.
Calculator Policy
  • System Test Coordinators, School Test
    Coordinators, and Test Examiners must ensure all
    calculator policies are implemented and followed.
  • Given that many models of graphing calculators
    possess the ability to store text, and may
    prevent that feature from being disabled, it is
    required that System and School Test
    Coordinators, and Test Examiners, confirm prior
    to testing and immediately after testing (before
    dismissing students) that all graphing
    calculators are cleared of any stored text.
  • A failure to confirm that text is cleared may
    raise school-wide (and possibly system-wide)
    security concerns.
  • A failure to take these steps constitutes an
    irregularity that must be reported to GaDOE.

Calculator Policy
  • Calculators may not be shared by students.
  • The following devices/features are NOT allowed
  • For Basic and Scientific calculators, devices
    that store text and/or have QWERTY keyboards or
    typewriter-like keyboards.
  • Calculators that have programs stored in the
    memory other than those that are factory
  • No cell phones, personal laptops, minicomputers,
    pocket organizers, iPods, and personal tablets
  • Calculators with beaming capabilities
  • Calculators with wireless communication
    technologies and/or Internet access
  • Calculators with built in Computer Algebra System
  • Calculators that make noise, have paper tape, or
    that have voice
  • Please note that Linux OS cannot support the
    online scientific or graphing calculator at this

Calculator Policy
  • In 2014-2015, students who test online may use a
    hand-held calculator, in addition to the
    calculator provided online.
  • It is imperative that only approved calculators
    be allowed into the testing environment and that,
    for those approved calculators that store text,
    the memory is cleared both BEFORE and AFTER
  • Failure to clear memory both BEFORE and AFTER
    will result in an automatic invalidation.

See pages 32-33 of the Student Assessment
Mathematics Transition to Non-Calculator
  • Several approaches have been taken to assist
    examiners (and students) in the transition to the
    Non-Calculator section.
  • On the last page of Section 1 Sub-Section 1 (for
    which calculators are allowed), students will be
    prompted to stop.
  • Students MUST raise their hand and notify their
    examiner that they are ready for their calculator
    to be collected.

Mathematics Transition to Non-Calculator
This language will appear in the online test as
  • If students turn the page, they will again be
    prompted to STOP. Students MUST raise their hand,
    and give their calculator to their examiner.

Mathematics Transition to Non-Calculator
  • All Non-Calculator pages have this unique
  • This heading should be readily visible from a
  • The Examiners Manual will also inform the
    examiner as to the item numbers that comprise the
    non-calculator section.

This ICON will appear in the online test as well.
  • Students who receive accommodations for
    instructional and classroom assessment purposes
    may also be eligible for accommodations during
  • Accommodations provided for statewide assessment
    must be listed on IEP, IAP, or EL TPC and should
    be consistent with the students instructional
  • To avoid an irregularity, please ensure that
    students who should receive accommodations are
    properly identified prior to testing.

  • Oral Reading/Signing of Reading Passages is now a
    Conditional Accommodation for 9th Grade
    Literature and American Literature EOCs.
  • Students assigned Oral Reading of reading
    passages and oral reading of test questions must
    participate in the online administration using
    the Screen-Reader. This will standardize the
    accommodation and replace the oral reading of
    test content by the Test Examiner.
  • Georgia Milestones Scribing procedures and
    requirements are posted in the Student Assessment
    Handbook on Pages 138-139.

  • Mode of administration (online/paper-pencil)
    should be considered some accommodations are
    not applicable for a particular mode
  • For example, Braille students should test
    via paper-pencil instead of through an online
  • If a student is provided a Conditional
    Accommodation for which they are not eligible,
    this will result in a Participation Invalidation

  • Only approved accommodations may be used.
  • Please refer to the Accommodations Manual and the
    Student Assessment Handbook.
  • Use of accommodations not on the state-approved
    list must be approved in advance by Melissa
    Fincher, Deputy Superintendent for Assessment and
  • Six weeks should be allowed for these requests to
    be reviewed.
  • See pages 136-137 of the Students Assessment
    Handbook for details.

  • Maintaining test security and test integrity is
  • All Examiners who administer a state assessment
    must hold a valid Georgia PSC-issued certificate.
  • Everyone involved in the testing process must be
    properly trained and informed of their roles and
    responsibilities for test security.
  • Attendance at training must be mandatory and
  • Untrained examiners must not be allowed to test.
  • Students and teachers need to understand test
    protocols and the ramifications of not following
    testing procedures.
  • The school principal must be made aware of any
    issues involving testing or test security.
  • Violations may result in invalidation of
    students tests and/or referral to the
    Professional Standards Commission for
    disciplinary action.

  • Student test booklets and online test tickets
    must be kept stored in a secure place accessible
    only by the principal and the test coordinator at
    all times.
  • Test materials must not be removed from their
    secure storage location for reasons other than
    the preparation of materials for testing, actual
    test administration, and the completion of tasks
    as prescribed by test manuals.
  • Shrink-wrapped packages must remain sealed until
    Test Coordinators are ready to prepare test
    materials for administration.
  • Distribute testing materials as close to the
    actual testing time as possible.
  • Testing materials should only be issued to
    persons who have been carefully advised of their
    responsibilities for test security.
  • Only staff members who have been trained on the
    proper management of secure test materials should
    handle such materials.

  • All persons receiving testing materials must sign
    a checkout sheet when they receive the materials.
    This sheet should show date and time.
  • All testing materials issued to persons
    administering tests must be counted carefully
    when given out and when returned.
  • If a problem occurs, School Test Coordinator
    should be notified immediately.
  • Test Coordinators and/or Examiners should keep a
    record of all students tested for each EOC
  • In addition to students name and EOC
    administered, please remember to include form
    numbers for each student in your documentation.
    Please be sure to keep copies of these records.
  • Students must write their names on the cover of
    their test booklet and any scratch paper.

  • Please follow all instructions in the test
    manuals exactly.
  • Do not add anything to, or delete anything from,
    the directions in the test manual. This violates
    standardized test conditions and may invalidate
  • All testing materials must be collected and
    returned immediately after the testing session.
  • Please be reminded that test tickets and used
    scratch paper are considered secure materials and
    must be handled as such.
  • Examiners are responsible for turning them in and
    coordinators are responsible for verifying that
    they do.
  • For example, if an examiner is administering the
    EOC multiple times during a day, the
    collection/checking-in of secure materials,
    should occur multiple times during that day.  In
    other words and by way of this example, examiners
    should not be in possession of their morning
    session materials until the end of the school
  • Please see Pages 26-40 of the Student Assessment
    Handbook for additional information.

Cell Phones Electronic Devices
  • Students are not permitted to use, or bring into
    the testing environment, any electronic device
    that could allow them to access, retain, or
    transmit information (e.g., cell phone,
    smartphone, PDA, electronic recording, camera, or
    playback device, etc.). Announcements must be
    made prior to testing that such devices are not
    allowed in the testing environment and that
    possession or improper use of such devices during
    testing may result in disciplinary action in
    accordance with the system's student code of
    conduct and/or test invalidation.
  • Script has been added to the Examiners Manual
    regarding this topic. This script, as with all
    script, MUST be read to students.

Cell Phones and Electronic Devices Source
Student Assessment Handbook 2014-2015
  • In the event an examiner confirms during testing
    that a student is using a device to access,
    retain, or share information, the examiner must
    with minimal disruption
  • collect the device,
  • stop testing that student,
  • remove the student from the testing session, and
  • notify the School Test Coordinator immediately.
  • In the event such actions are suspected, but not
    yet confirmed, the examiner must with minimal
  • collect the device,
  • allow the student to complete testing,
  • notify the School Test Coordinator immediately,
  • as soon as it is appropriate attempt to confirm
    whether or not the device has been used in
    violation of the guidelines above.
  • Simple possession of a device (including the
    ringing of a phone during test administration)
    may be addressed in keeping with the systems
    code of conduct and does not require an
    irregularity report to the GaDOE.

Testing Irregularities
  • All personnel in the local system must follow
    protocol as they become aware of testing
  • Signs of any testing irregularity must be dealt
    with immediately.
  • Test Examiner gt School Test Coordinator gt System
    Test Coordinator gt GaDOE Assessment Specialist
  • The school principal must also be made aware of
    any instances of a testing irregularity.
  • Reports of testing irregularities from persons
    other than the STC (or their designee), will be
    referred to the STC to ensure proper reporting
    protocols are followed.
  • Do not include identifiable student information
    such as, social security numbers, GTID, or FTE
    numbers in emails sent to GaDOE.

Testing Irregularities
  • All irregularities must be coded, documentation
    completed and submitted on the Testing
    Irregularity Form in the MyGaDOE Portal.
  • When entering the documentation into the Portal,
  • Select the appropriate Administration Cycle
    For example, Winter 2014.
  • Select the appropriate Administration - For
    example EOC Main.
  • Include the form number of the test that needs to
    be coded as an Irregularity or Invalidation.

Testing Irregularities
  • When entering the documentation into the Portal,
  • Clearly indicate if a score should be invalidated
    if that is known at the time of the entry, or
    counted as an irregularity.
  • If tests needs to be invalidated, please select
    from drop down menu the reason for invalidation.
  • Describe in detail the circumstances surrounding
    the reason for invalidating the test.

Testing Irregularities
  • In addition to entering irregularities into the
    Portal, once Irregularity, Invalidation, or
    Participation Invalidation codes are received,
    you MUST
  • Grid and bubble student answer documents (if the
    test was administered via paper/pencil) OR
  • Enter code into TAS (if the test was administered
  • Once received, codes can be used on all future
    irregularities but documentation must be entered
    into the Portal.
  • Only the GaDOE may invalidate assessments.

Testing Irregularities
  • Some examples of irregularities
  • Cheating
  • Following an investigation and confirmation
    student test scores will be invalidated by GaDOE.
  • If the incident involves improper conduct on the
    part of staff, a referral to the Professional
    Standards Commission for disciplinary action may
  • Using a prohibited device, will result in an
    invalidation by GaDOE.

Testing Irregularities
  • Some examples of irregularities
  • Sickness during testing administration
  • Student gets sick prior to starting the test
  • Upon return to school student will complete the
    test in its entirety and test is scored as is
    does not require Portal entry
  • If testing online, please do not submit the
    students answers
  • Student gets sick after having completed Section
    I but before starting Section II
  • Upon return to school student will complete
    Section II of the test and test is coded as an
    irregularity requires Portal entry
  • Student gets sick while testing in either Section
    I or II
  • Test scores maybe invalidated by GaDOE requires
    Portal entry

Testing Irregularities
  • Some examples of irregularities
  • Accommodations
  • Students given the wrong accommodation or not
    given their accommodation
  • Test scores may be invalidated by GaDOE
  • School or system notifies parent (as soon as
  • Requires Portal entry
  • Students refuse their accommodation
  • School or system notifies parent (prior to the
    beginning of testing if at all possible)
  • Test scores are coded as an irregularity
    requires Portal entry
  • Please fill in the Accommodations code on student
    answer document or in the Test Administration
    System since the school attempted to provide the
  • These irregularities might be prevented by
    involving students in the discussion of their

Testing Irregularities
  • Some examples of irregularities
  • Testing the wrong student or subject area
  • Students given the wrong EOC
  • Test scores are invalidated by GaDOE requires
    Portal entry
  • Students testing under wrong GTID
  • Contact GaDOE as soon as possible
  • Much easier to fix during the administration or
    within the first 48 hours after the close of the

Avoiding Testing Irregularities
  • Adhere to test security policies, protocols and
  • Reinforce the use of active monitoring in testing
  • Immediately report any possible testing
  • Properly identify all students who should receive
    accommodations prior to testing.
  • Students IEP/IAP/TPC plans should be regularly
    reviewed to determine if accommodations are still
    appropriate or needed.
  • If a student is suspected of cheating but there
    is no proof of his or her action, allow the
    student to complete the section and/or entire
  • An invalidation can always occur after all of the
    facts are collected.
  • In the event of an evacuation or other unexpected
    event, have a plan in place to quickly secure
    testing environments and/or materials.

Avoiding Testing Irregularities
  • For Online Testing
  • Systems must complete all suggested readiness
    checks prior to and, where applicable, during
  • If you encounter connectivity issues
  • prior to the start of testing, use the
    appropriate troubleshooting tools available to
    correct the issues. If problems persist, use your
    best judgment as to whether or not to allow
    students to begin testing
  • during testing, use the appropriate
    troubleshooting tools available to correct the
    issues.  If problems persist use your best
    judgment as to whether or not to allow students
    to continue testing.
  • Student Test Tickets must be used to verify
    student name and GTID prior to testing.
  • CTB Call Center-866-282-2249

Receipt of Materials
  • System Test Coordinators
  • Materials will be delivered approximately 2 weeks
    before test administration dates.
  • Use the Customer Sign-Off area of the packing
    list(s) to inventory materials, and sign System
    Shipment Verification Form.
  • Braille and Large-Print test booklets will ship
  • For any discrepancies, contact CTB at
  • Store all test materials in a secure/locked area.
  • Sufficient overage will be packed in each
    schools boxes.
  • The shipping labels and the original boxes are to
    be used when returning test materials to CTB
    Scoring Center.
  • Additional orders will not be approved and
    shipped until the system has received their
    initial shipment.

Receipt of Materials
  • School Test Coordinator
  • Should sign for materials and verify counts.
  • Upon receipt, use Security Checklist (found in
    shipment) to inventory all materials. Please
    document any discrepancies.
  • Test Examiners should sign for materials and
    verify counts.

Group Information Sheet
  • Must be coded correctly.
  • Must remain with the answer documents that it

Return of Materials
  • Materials to be returned to CTB
  • Completed Answer Documents with Group Information
  • Test Booklets
  • Test booklets (used and unused) are bar-coded and
    scanned upon receipt.
  • Check each test booklet to ensure there are no
    Answer Documents in the books.
  • It is critical to the success of the EOC that all
    documents are returned immediately after test
    administration. Promptly returning your materials
    helps ensure timely results can be returned to
    your system.
  • Failure to return secure testing materials may
    result in referral to the Georgia Professional
    Standards Commission (PSC).

Return of Materials
  • Do NOT return the following materials to CTB
  • Manuals, unused/voided answer documents, scratch
    paper and Summary and Individual Test Tickets.
    These must be shredded or destroyed very shortly
    after the end of your local window.
  • You must ensure all answer documents have been
    accounted for PRIOR to destroying the
    unused/voided documents.
  • Please KEEP the test booklet Security Checklist
    for your records.

Pickup Requirements
  • If your local window extends beyond 7 days,
    schedule weekly shipments.
  • Scorable materials may be shipped in multiple
    shipments, but nonscorable materials should be
    returned in one shipment.
  • Shipments of 21 boxes or less will be handled by
    FEDEX and each box will require an individual
    FedEx shipping/tracking label in addition to the
    to the purple or yellow return shipping label.
  • Any shipment of 21 or more boxes will be handled
    by ADS and must be palletized.

Label Types
On-Demand Labels
Schedules Order
(No Transcript)
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Prints labels from PDF File on the screen
This is an example text. Go ahead and replace it
with your own text. It is meant to give you a
feeling of how the designs looks including text.
Your pickup has been scheduled by McGraw-Hill CTB
transportation department as of September 4, 2014
112208 AM PDT.   Please call FedEx at
800.463.3339 to reschedule or to request pickup
for missed packages and give the FedEx agent the
Confirmation Number.   The Confirmation Number
for this transaction is 7845-49723.   Pickup
Site School 00006500 Site
Name Renewal Dist 1 Contact Renewal
Dist 1 Telephone 8583933105 Fax
8583933105 Address 1204 GREENSBURG ST
0000 Business hours from 800 am to 300
pm Pick-Up Date September 5,
2014   Pieces
2 Box 3 Box/Env   Total box
count 5 Total box weight 125.0 Lbs   Your
Comments scheduling pickup.  
FedEx On-Demand Pick-Up Date September 5,
2014   CTB Internal Reference Number
(No Transcript)
Freight Bill of Lading
Schedules more than 21 boxes
Schedules Order
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This is an example text. Go ahead and replace it
with your own text. It is meant to give you a
feeling of how the designs looks including text.
Important Dates Note Links for Upcoming
Technology Trainings will be sent soon
Task Start Date End Date
Update available for CTB Test Delivery Client for Winter 2014 November 4
Test Administration System (TAS) Available November 12
Winter 2014 EOC paper materials shipments begin November 13
Spring 2015 enrollment counts entered (Tentative) January 15 January 29
Pre-ID for Spring 2015 to GaDOE Technology January 15 February 2
January Mid-Month January 20 January 30
February Mid-Month February 9 February 20
March Mid-Month March 2 March 13
Spring 2015 Main Administration April 27 June 5
Summer 2015 Main Administration June 15 July 17
EOC Resources
  • Student Assessment Handbook
  • State Testing Calendar
  • Test Coordinators Manual
  • Examiners Manual Online Examiners Manual
  • Assessment Guides
  • Coordinate Algebra and Analytic Geometry Formula
  • Physical Science Periodic Table
  • Physical Science Reference Sheet
  • Accountability Content Completer Presentation
  • Allowable Accommodations Charts (SWD and EL)
  • CTB Training on TDC and TAS
  • Experience Online Testing Georgia
  • Technology Specifications 

GaDOE Contact Information
  • Georgia Department of Education
  • Mary Nesbit-McBride Tony Eitel
  • (404) 232-1207 (404) 656-0478
  • mnesbit_at_doe.k12.ga.us aeitel_at_doe.k12.ga.us
  • Robert McLeod Michael Huneke
  • (404) 656-2589 (404) 232-1208
  • Robert.mcleod_at_doe.k12.ga.us mhuneke_at_doe.k12.ga.us

CTB Customer Call Center
  • 866-282-2249 georgiahelpdesk_at_ctb.com
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