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BCeSIS Overview

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Title: PowerPoint Presentation Subject: BCeSIS Overview Author: lmcquillan modified by B Kerr Description: BCeSS overview for Secondary records clerks and elementary ... – PowerPoint PPT presentation

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Title: BCeSIS Overview


1
BCeSIS Overview
  • Module 1

2
Objectives of Introduction
  • Describe the benefits of a common student
    information system.
  • Identify the key changes to provincial processes.
  • Summarize the key provincial standards.
  • Explain FOIPPA requirements.
  • Preview some of the basics of the BCeSIS system.
  • Explain why you were chosen to lead.

3
Why a Common SIS?
  • Achievement
  • Accountability
  • Autonomy
  • Flexibility/Choice
  • Funding

4
Goals of BCeSIS Implementation
  • One student record, stored in one location,
    accessed by all authorized users in our school,
    school district and the ministry of education.
  • All participating schools will
  • Use a common system (BCeSIS)
  • Share IT services

5
Expected Results
  • Improved student achievement
  • Appropriate, efficient and effective access to
    data
  • Improved information for data driven decisions by
    educators
  • Improved parent involvement through access to
    information
  • Ensure the security and privacy of data
  • Consistent, timely and accurate data for
    management, reporting, and analysis
  • Records easily follow students transferringinside
    British Columbia
  • Improved program tracking and analysis

6
BC Processes
  • Presenter Dee Freethy
  • Operation Standards Manager, BCeSIS Project
  • Recording will last approximately 30 minutes
    click the link to open the attached folder.
    Processes Overview.exe Double click the file to
    start the presentation.

7
Introducing FOIPPA
  • Presenter David Loukidelis
  • Information Privacy Commissioner for BC
    discusses
  • Recording will last approximately 10 minutes.
    Click the link to open the attached folder.
    FOIPPA Intro.exe
  • Double click the file to start the presentation.

8
Key Module Messages -1
  • Goal for BCeSIS is improved student achievement
  • Consistent, timely, accurate data
  • Reduced manual work
  • Streamlining processes
  • Advanced features parental access
  • BCeSIS has been customized to meet district
    identified requirements
  • BCeSIS has 3 levels for establishment of codes
  • Enterprise (Provincial Level e.g. Course Codes)
  • District
  • School

9
Key Module Messages -2
  • FOIPPA balances
  • Access to information
  • Rights to privacy
  • FOIPPA important for BCeSIS
  • Web-enabled database, shared across districts,
    accessible to many people
  • Contains personal information on most children in
    BC
  • FOIPPA Reminders
  • Only collect what you need
  • Be objective when entering notes
  • Dont automate bad practices
  • Only share information on a need to know basis

10
It has.
  • Student Demographics
  • Basic information
  • Multiple addresses
  • Multiple language immigration information
  • Siblings
  • Medical/health Immunization
  • Standardized Testing
  • Student Parent/Guardian Photos
  • Alerts

11
.as well as
  • School Set-Up
  • Attendance
  • Grade reporting
  • General Reports
  • Official District Transfers

12
What does it look like?
  • Logon
  • Confidential
  • Unique to a user

13
Main Screen
  • Windows based, mouse driven
  • Drop down menus

14
How its used
  • From this Start screen, options in eSIS can be
    selected from the menus, menu bars and buttons.
    Access to some functions can be enabled/disabled
    through security.
  • Every user sees basically the same functions.

15
Tool Bar
  • The majority of buttons on the toolbar relate to
    student and school functions.

16
Demographics Toolbar
  • Demographics Toolbar provides access to various
    screens of Student Demographic information.

ie. If a student has a Medical Alert, the Medical
button displays in red.
17
Main Menu
  • The menu is loosely organized into 4 functional
    areas.
  • Student Functions Main Menu and the Common View.
  • School Functions School and Mail.
  • District Functions Administration.
  • Utility Functions Lock, Query, Help and Window.

18
Attendance
  • Attendance is entered at the classroom level, no
    need for weekly input of sheets.

19
Attendance contd
  • By photo

20
End of Module 1
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