Microsoft Office 2003- Illustrated Introductory, Premium Edition - PowerPoint PPT Presentation

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Microsoft Office 2003- Illustrated Introductory, Premium Edition

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Microsoft Office 2003- Illustrated Introductory, Premium Edition Modifying A Presentation ... – PowerPoint PPT presentation

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Title: Microsoft Office 2003- Illustrated Introductory, Premium Edition


1
Microsoft Office 2003- Illustrated Introductory,
Premium Edition
Modifying
  • A Presentation

2
Objectives
  • Open an existing presentation
  • Draw and modify an object
  • Edit drawing objects
  • Align and group objects
  • Add and arrange text

3
Objectives
  • Format text
  • Import text from Microsoft word
  • Customize the color scheme and background

4
Opening an Existing Presentation
  • Creating a new presentation from an existing one
    saves you from typing duplicate information
  • Use the Save As command to save a copy of the
    file with a new name

5
Opening an Existing Presentation (cont.)
Save A dialog box
6
Opening an Existing Presentation (cont.)
  • Setting Permissions
  • Give people specific access to the presentation
  • Edit a presentation but not able print it
  • View a presentation but not able to edit or print
    it
  • Expiration date for content
  • Click the Permission button on the Standard
    toolbar to set permissions
  • Must have Information Rights Management installed
    to use feature

7
Drawing and Modifying an Object
  • Draw and modify lines, shapes, and pictures in a
    presentation with drawing tools
  • Drawn objects have graphic attributes that you
    can change
  • Fill color, line color, line style, shadow, and
    3-D effects
  • Draw objects using the commands on the Drawing
    toolbar

8
Drawing and Modifying an Object (cont.)
  • A dotted selection box appears around a selected
    object
  • Small circles called sizing handles appear on the
    selection box
  • Drag sizing handles to change the shape of an
    object
  • The pointer changes shape depending on which
    sizing handle it is positioned over

9
Drawing and Modifying an Object (cont.)
Sizing handle
Dotted outline of modified object
10
Drawing and Modifying an Object (cont.)
  • Understanding PowerPoint objects
  • There are multiple types of objects text
    objects, graphic objects, and drawn objects
  • Organize objects by aligning, grouping, and
    stacking them

11
Editing Drawing Objects
  • Alter the appearance of objects by changing its
    shape or dimensions
  • Drawn objects have two additional handles
  • Adjustment handle small yellow diamond that
    changes the appearance of an object
  • Rotate handle small green circle that rotates an
    object

12
Editing Drawing Objects (cont.)
Rotate handle
Drawn object
Adjustment handle
13
Editing Drawing Objects (cont.)
  • More ways to change objects
  • Layer objects by changing their stacking order
  • Make an object three-dimensional
  • Add a drop shadow

Shadow Style menu
3-D Style menu
Order menu
14
Aligning and Grouping Objects
  • The Align command aligns objects relative to each
    other
  • Objects are snapped to the grid (evenly spaces
    horizontal and vertical lines)
  • The Group command groups objects into one object
  • Grouped objects maintain their individual
    properties
  • The Distribute command evenly distributes the
    space between objects

15
Aligning and Grouping Objects (cont.)
Guides
Aligned and distributed objects
16
Adding and Arranging Text
  • Easily add, insert, or rearrange text
  • Use the Text Box button on the Drawing toolbar to
    add a text object
  • Create a text label text does not automatically
    wrap inside a text box
  • Create a word-processing box text wraps
    automatically inside a text box

17
Adding and Arranging Text (cont.)
Text box created with the Text Box button
18
Adding and Arranging Text (cont.)
  • Reviewing a Presentation
  • Send a copy of a presentation over the Internet
    to others for them to review
  • Edit, add comments
  • Microsoft Outlook automatically tracks changes
    made by reviewers
  • Reviewers can use any version of PowerPoint to
    review, edit, and comment on their copy of your
    presentation
  • Use The Compare and Merge Presentations feature
    to combine presentations

19
Formatting Text
  • Use formatting to highlight important text to
    distinguish it from other text or objects

Formatted text
20
Formatting Text (cont.)
  • Replacing Text and Attributes
  • Automatically replace words or modify words,
    sentences, text case, or periods
  • To replace words, use the Replace command on the
    Edit menu
  • Open the Style Options dialog box to change
    periods and text case

21
Importing Text from Microsoft Word
  • Import text from an existing Word document into
    PowerPoint
  • Create a new presentation or add additional
    slides to an existing presentation
  • Import text using Slides from Outline command on
    the Insert menu

22
Importing Text from Microsoft Word (cont.)
  • PowerPoint creates an outline structure from a
    Word or RTF document
  • Heading1 style becomes a slide title
  • Heading2 style becomes first level text
  • PowerPoint converts a plain text document into an
    outline based on the tabs in the document
  • Line of text with no tab becomes slide title
  • Line of text with one tab becomes first level text

23
Importing Text from Microsoft Word (cont.)
Imported text from Word
24
Importing Text from Microsoft Word (cont.)
  • Inserting Slide from Other Presentations
  • Insert slides into the current presentation,
    click the Slides from Files command on the Insert
    menu
  • Select individual slides you want to insert
  • New slides automatically take on the design of
    the current presentation

25
Customizing the Color Scheme and Background
  • Every presentation (even a new blank one) has a
    color scheme
  • A color scheme is a set of eight coordinated
    colors that determine the colors for the slide
    elements in your presentation
  • Slide background, text and lines, shadows, title
    text, fills, accents, and hyperlinks

26
Customizing the Color Scheme and Background
(cont.)
  • The slide background is the area behind the text
    and graphics
  • The background color can be modified
    independently from the color scheme
  • Applied design templates determine the color
    scheme
  • Color schemes can be modified

27
Customizing the Color Scheme and Background
(cont.)
Current slide color scheme
Shading style variants
28
Customizing the Color Scheme and Background
(cont.)
Presentation with background color effect
29
Customizing the Color Scheme and Background
(cont.)
Color scheme elements
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