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If you joined the conference via telephone, please enter your audio pin if you haven

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Title: If you joined the conference via telephone, please enter your audio pin if you haven


1
Welcome!
  • If you joined the conference via telephone,
    please enter your audio pin if you havent
    already. (The image on the right is an example -
    your audio pin will be different.)
  • If you joined with a microphone and headset or
    speakers (VoIP), please be sure your device
    volume settings are properly adjusted.
  • If your mic headset is not working, please try
    unplugging and re-plugging in your device.
  • We will begin promptly at the top of the hour.

2
ED116 Best Practices for Engaging Students in
Technology Initiatives
  • January 28, 2009
  • Rachel R. Medina, LSNTAP
  • Kristina Kirby, Chicago-Kent College of Law
  • Eve Ricaurte, Iowa Legal Aid

3
Please, let us know your questions and comments
during the training
  • Maximize/minimize your screen with the chevron
    symbol
  • Telephone participants need to enter their audio
    pin
  • Ask a question in the questions log
  • Raise your hand

4
Ensuring we can hear you
  • Mic Speakers users should make sure the
    microphone volume is turned up.
  • You can always switch to telephone at anytime in
    the training.
  • Ensure that you have not muted yourself

Un-muted
Muted
5
Questions?
  • Raise your hand, please!

6
Todays training
  • is being recorded
  • will be archived on our website
  • Registered attendees will receive an email
  • with a link to this information once it has
  • been posted

7
Presenters
  • Rachel R. Medina LSNTAP
  • Kristina Kirby Chicago-Kent College of Law
  • Eve Ricaurte Iowa Legal Aid

8
Todays Presentation
  • Engaging Students An Overview
  • Technology Initiatives
  • Using Technology to Recruit
  • Using Technology to Manage Students
  • Employment Options
  • Best Practices for Management of Student Projects

9
Why Engage Students?
  • Students may be a good fit for technology
    projects because they
  • Embrace technology (theyre digital natives)
  • Are eager to gain real world experience
  • Provide a low-cost option

10
Why Engage Students?
  • Technology projects may be a good fit for
    students because
  • they can accommodate students busy schedules
  • they provide an opportunity for students to gain
    relevant work experience
  • they provide an opportunity for the student to
    help the community

11
Choosing the Right Student
  • Law Students
  • Pro Bono requirements may provide incentive
  • Under ABA accreditation standards, A law school
    shall offer opportunities for student
    participation in pro bono activities.
  • Experience is critical to career development
  • College Students
  • Senior capstone requirement may require
    externship/internship component
  • Paralegal Students
  • Seeking any legal experience

12
Pro Bono Requirements for Law Students
  • Graduation Requirement 35 schools
  • Pro Bono set number of hours
  • Public Service exposure through service,
    externship, clinic or internship
  • Community Service set number of hours
  • Formal Voluntary Program 111 schools
  • Referral systems with pro bono coordinator
  • Administrative support for Student Projects
  • Independent Student Projects 24 schools
  • http//www.abanet.org/legalservices/probono/lawsch
    ools/pb_programs_chart.html

13
Challenges with Hiring Students
  • Perception of the Practice of Law
  • Half-Life of Student Projects
  • Practical Challenges

14
Students Perception of the Practice of Law
  • Students enter law school with some perception
    about the practice of law
  • Court work
  • Interviewing clients
  • Research for a case
  • The law school may also have this perception!
  • Add legal technology project work as a
    component of their overall internship/externship
    experience

Solution
15
Half-Life of Student Projects
  • Students begin ambitious projects with lots of
    enthusiasm
  • Halfway through the project the students other
    obligations become more pressing
  • Project is ultimately left unfinished

16
Practical Challenges
17
Trivia Break
18
Get to Know Law Students
  • How many American law schools are currently
  • approved by the ABA?
  • (a) 145
  • (b) 200
  • (c) 188
  • (d) 197

19
Schools Approved Since 2000
  • University of Nevada-Las Vegas, William S. Boyd
    School of Law (NV)
  • Appalachian Law School (VA)
  • Ave Maria Law School (MI)
  • Barry University, Dwayne O. Andreas School of
    Law (FL)
  • University of St. Thomas School of Law (MN)
  • Florida AM University College of Law (FL)
  • Florida International University College of Law
    (FL)
  • John Marshall Law School (Atlanta, GA)
  • Western State University College of Law (CA)
  • Charleston Law School (SC)
  • Faulkner University Thomas Goode Jones School of
    Law (AL)
  • University of LaVerne College of Law (CA)
  • Liberty University School of Law (VA)
  • Phoenix School of Law (AZ)
  • Charlotte School of Law (NC)
  • Drexel University College of Law(PA)
  • Elon University School of Law(NC)
  • ABA provisionally approved

20
Get to Know Law Students
  • How many law students were seeking a J.D. from an
    ABA-approved law school in the 2007-2008 school
    year?
  • (a) 112, 454
  • (b) 141,719
  • (c) 125, 088
  • (d) 162, 416
  • Source ABA Legal Education and Student
    Resources http//www.abanet.org/legaled.html

21
Have You Considered MIS, Business, or Finance
Students?
  • Seniors may have an externship or community
    service requirement
  • Certain majors may prove especially useful in
    legal technology projects
  • Management of Information Science
  • Have technical competence in technology
  • Business Finance
  • May provide unique insight on strategies for a
    proposed technology initiative or marketing and
    management of website or other technology

22
Todays Presentation
  • Engaging Students An Overview
  • Technology Initiatives
  • Using Technology to Recruit
  • Using Technology to Manage Students
  • Employment Options
  • Best Practices for Management of Student Projects

23
Technology Initiatives
  • Document Assembly
  • Forms Development
  • Website Content
  • Live Help Implementation
  • Business Research for Tech Project
  • Outreach Translation for Tech Projects

24
Leveraging Law Students
  • 26 national leaders from courts, legal education
    and legal aid
  • Brainstorming ideas to get law students more
    involved in providing legal services
  • Whitepaper Leveraging Law Students and
    Technology To Meet the Legal Needs of Low Income
    People

25
Leveraging Law Students
  • GOAL Leverage the energy and skill of law
    students to provide technology-driven solutions
    to the legal problems faced by low-income
    individuals
  • Strategy
  • Provide incentives to law students
  • Leadership
  • Membership / exclusivity
  • Academic career growth

26
A2J Student Editorial Board
27
A2J Student Editorial Board
  • Opportunity for review of substantive law and
    procedure
  • Subject areas for interviews in 2008-2009
  • Landlord/Tenant/Housing
  • Consumer Law
  • Family Law
  • Elder Law

28
Illinois Legal Aid Online
Cook County Courts, Chicago
29
A2J Student Editorial Board
30
Forms Development
  • Alternative to strict technology tasks
  • All document assembly projects start with a form
  • Law students can conduct legal research to
    determine the appropriate content and format of
    the form
  • Project can then be passed on to a technologist
    to add the appropriate HotDocs elements

31
Website Content
  • Content
  • Research substantive areas of law and draft
    guides and articles for the website
  • Provides students with an opportunity to research
    substantive law
  • Draft online intake tools
  • States with successful student projects include
  • Montana Legal Services Association
  • Iowa Legal Aid

32
Website-Related Projects
33
A law students insights about working remotely
in Iowa
34
Business Research for Tech Projects Iowa Legal
Aid Second Life
35
Why Students Make Good Business Researchers
  • They provide an outside frame of reference (not
    steeped in Legal Services traditions)
  • They come from varying backgrounds and are,
    perhaps, more likely to provide diverse ideas
  • They are forced to come to a conclusion
    especially where research is part of a class
    requirement

36
SL Project Results
  • The students appeared to enjoy the project - it
    gave them a real world problem to solve
  • Several valuable ideas were generated.
  • Received 12 reports
  • Each report was varied in its approach
  • Example One project envisioned the creation of a
    nonprofit legal aid island that the students
    illustrated with a flowchart.

37
(No Transcript)
38
Live Help
  • A number of states are now using Live Help to
    facilitate use of websites
  • Law Help NY to use students and pro bono
    attorneys in assist with this project

39
Outreach Translation for Technology-Related
Projects
  • Take advantage of the capabilities of your
    bilingual students
  • Subjects for translation
  • Website content
  • A2J Guided Interviews
  • Pro se tools must be advertised to the pro se
    community
  • Signage?
  • Brochures?

40
Todays Presentation
  • Engaging Students An Overview
  • Technology Initiatives
  • Using Technology to Recruit
  • Using Technology to Manage Students
  • Employment Options
  • Best Practices for Management of Student Projects

41
Building on Traditional Methods Use Technology
to Recruit
  • Traditionally
  • Identify public interest minded career placement
    staff at law schools and universities and
    advertise positions
  • Target 1st year law students who typically have
    difficulty getting traditional clerkship/associate
    positions during first summer
  • Supplement these efforts with technology

42
Create Your Own Google Site!
  • Legal Aid of Western New York

Other Tech Recruiting Examples www.lawstudentprob
ono.org Legal Research on Demand
43
Todays Presentation
  • Engaging Students An Overview
  • Technology Initiatives
  • Using Technology to Recruit
  • Using Technology to Manage Students
  • Employment Options
  • Best Practices for Management of Student Projects

44
Using technology to manage traditional legal aid
projects
Variation on a Theme
  • Central Desktop Used by Montana Legal Services
    Association to manage students at remote sites

45
Benefits of Using Central Desktop (or other
Project Management Tool)
Central Desktop Benefits Central Desktop Benefits
No need to give access/passwords to CMS -protects integrity of CMS data -information can simply be pasted from Central Desktop to CMS
Facilitates remote management -ability to track progress on work as versions of documents are uploaded to site -students provided with a folder for each client
Version control -students upload drafts -attorney can review and comment alongside the document
Knowledge management -all progress on work is documented -eases transition of unfinished work
46
Todays Presentation
  • Engaging Students An Overview
  • Technology Initiatives
  • Using Technology to Recruit
  • Using Technology to Manage Students
  • Employment Options
  • Best Practices for Management of Student Projects

47
Polling Break
48
  • Update intake procedure ___
  • Developing templates for paralegal use
    ___
  • Development update of Crystal Reports ___
  • Provide training ___
  • TOTAL ______

49
How much are these technology services worth?
  • Update intake procedure ___
  • Developing templates ___
  • Develop/update Crystal Reports ___
  • Provide training ___
  • TOTAL ______
  • (a) 8,965
  • (b) 25,574
  • (c) 41,600
  • (d) 38,445

50
Internships
Summer or Semester ?
Part-time or Full-time ?
Paid or Unpaid ?
51
Unpaid Internships
  • Encourage students to check with their schools
    public interest organization for funding or
  • Equal Justice Works Summer Corps Program
  • http//www.equaljusticeworks.org/summercorpsindex.
    php
  • Equal Justice America 
  • http//www.equaljusticeamerica.org/
  • PSLawNet Community Resources- Summer Funding
  • http//www.pslawnet.org/cms/index.php?pid50

52
Externships
  • For-credit externships
  • During the school year
  • Summer
  • For law students
  • Determine whether your project would fulfill
    public interest program requirements
  • College students
  • Apply with University Department Leaders to
    participate in their extern program

53
Volunteer
  • Advertise, Advertise, Advertise!
  • If the work can be done remotely, advertise with
    all major schools

54
Federal Work Study
  • Federal work study is financial aid and based on
    need - not all students qualify
  • Have the student check with their financial aid
    department regarding eligibility
  • Community Service Jobs are given special priority
    in FWS
  • Schools must use at least 7 of its FWS
    allocation towards this job type
  • AND per the FWS handbook,
  • an FWS student does not have to provide a
    direct service. The student must provide
    services that are designed to improve the quality
    of life for community residents or to solve
    particular problems related to those residents
    needs.

55
Todays Presentation
  • Engaging Students An Overview
  • Technology Initiatives
  • Using Technology to Recruit
  • Using Technology to Manage Students
  • Employment Options
  • Best Practices for Management of Student Projects

56
A Short Collection of Best Practices From the
Field
  • Make sure the student is a good match -
  • Ideal Method
  • work with a professor who helps match students to
    projects (this works well with college seniors)
  • Next Best Option
  • Finding students with technology experience
  • At the Very Least
  • Work with those doing recruiting in your
    organization to make expertise and interest in
    technology a greater consideration in hiring law
    students and staff

57
Legal Services Corporation of Delaware the
University of Delaware
58
A Short Collection of Best Practices From the
Field
  • Know what you want precisely
  • Know the students objectives
  • Are they looking for
  • office experience?
  • something convenient they can fit between
    classes?
  • Objectives may be dependent on time of year
  • Know their schedules (classes/exams)
  • Discuss project objectives with the students up
    front

59
A Short Collection of Best Practices From the
Field
  • Let them make their mistakes, but find an
    efficient way to monitor them (e.g., Central
    Desktop or other PM Tool)
  • Take responsibility for their actions/work
  • Map each student to a person in the office that
    can inform the project
  • Let the students be involved in the problem
    solving they often come up with better
    solutions!

60
THANK YOU
  • Dont forget to complete our survey ?
  • Rachel R. Medina rachel_at_lstnap.org
  • Training Coordinator
  • LSNTAP
  • Kristina Kirby kkirby_at_kentlaw.edu Editor-in-Ch
    ief A2J Student Editorial Board Chicago-Kent
    College of Law
  • Eve Ricaurte ericaurte_at_iowalaw.org Managing
    Attorney East Iowa Intake and Pro Se
    Projects Iowa Legal Aid
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