TRAINING MATERIALS

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TRAINING MATERIALS
20 10
FALL
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Training Materials Link

• These training materials are available online at
• www.pearsonaccess.com/fl
• Support tab

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Fall 2010 FCAT Administration Schedule
Test Administration Schedule Test Administration Schedule Test Administration Schedule Test Administration Schedule Test Administration Schedule
Date Test Testing Time
October 1115, 2010 October 1115, 2010 Reading Reading Untimed
Mathematics Mathematics Untimed
Reading and Mathematics Make-Up Testing Reading and Mathematics Make-Up Testing Untimed
OR
Test Administration Schedule Test Administration Schedule Test Administration Schedule Test Administration Schedule Test Administration Schedule
Date Test Testing Time
October 1822, 2010 October 1822, 2010 Reading Reading Untimed
Mathematics Mathematics Untimed
Reading and Mathematics Make-Up Testing Reading and Mathematics Make-Up Testing Untimed
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Whats New for the Fall 2010FCAT Retake

• Pre-populated Administration Record/Security
  Checklist is available for school assessment
  coordinators on PearsonAccess.
• Mathematics Reference Sheet is no longer a
  perforated page in the front of the Mathematics
  Retake Test and Answer Book.
• Packaged as a stand-alone page and shipped with
  test materials.
• Students should be given reference sheets on the
  day of the test.
• Race/Ethnicity
• For each race category, grid Y for yes and N for
  no a student may belong to more than one
  category.
• Grid Y for yes and N for no beside
  Hispanic/Latino in the ethnicity section.
• Bill of Lading will be presented to the district
  assessment coordinator by delivery drivers when
  arriving for pickup of test materials.

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Reminders for the 2010 FCAT

• Students may not have any electronic or recording
  devices at their desks, clipped to their belts,
  in their pockets, or anywhere they can reach them
  during testing, even if the devices are turned
  off or the students do not use them.
• If a student is found to be in possession of ANY
  electronic device(s) during testing, his or her
  test must be invalidated in order to successfully
  enforce this policy.
• Inappropriate actions by school or district
  personnel before, during, or after test
  administration may result in consequences such as
  test invalidations and/or loss of teaching
  certification.
• Please carefully read the Test Security Policies
  and Procedures to ensure that you are following
  the correct procedures.
• District assessment coordinators must require
  that school administrators, school assessment
  coordinators, test administrators, and proctors
  sign an FCAT Administration and Security
  Agreement.

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Reminders for the 2010 FCAT (continued)

• Test Administration Manual
• Due to changes in policy and administration
  processes, you are responsible for reading all
  information in the test administration manual
• Provide itinerant teachers with manuals in time
  to prepare adequately for the test
• FCAT Administration and Security Agreement
• All school administrators, school assessment
  coordinators, test administrators, and proctors
  must sign and return an agreement
• Large Print, Braille, and One-Item-Per-Page
  (OIPP)
• Contractor staff transcribes large print and
  braille documents
• School/District personnel transcribe OIPP
• Student PreID Labels
• Four categories must be correct on the labels
  Student Name, Student ID Number, District Number,
  and School Number
• One set of PreID labels for Reading Retake and
  another set for Mathematics Retake
• No subject designations on labels
• Be sure to affix the student label to the subject
  test that the student is scheduled to take

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Reminders for the 2010 FCAT (continued)

• Large Print, Braille, and One-Item-Per-Page
• Students using large print materials must record
  their responses in the large print test and
  answer book.
• Test administrators should record verbal or
  signed responses in the large print documents
  provided for these students.
• Students using braille materials must record
  their responses on braille paper.
• Test administrators should record verbal or
  signed responses in the regular print test and
  answer book provided for these students.
• Students using one-item-per-page materials must
  record their responses in the one-item-per-page
  test and answer book.
• Test administrators should record verbal or
  signed responses in the regular print test and
  answer book provided for these students.

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Reminders for the 2010 FCAT (continued)

• Forms located at www.PearsonAccess.com/fl under
  the Support tab
• Comment FormsEnsure that the online comment
  forms are reviewed before testing and completed
  after testing.
• Test Administrator
• School Coordinator
• District Coordinator
• Security Log
• Materials Return List
• Administration Record/Security Checklist (blank)
• Missing Materials
• Test Irregularities and Security Breaches
• Braille Script

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Students to be Tested

• Reading and Mathematics RETAKE
• Grades 11Adult students who have NOT passed the
  Grade 10 FCAT in Reading and/or Mathematics
• Retained Grade 10 students with ANY Grade 10 FCAT
  Reading and/or Mathematics score on file
• Certificate of Completion students
• Students in the Second or Third year of the
  Three-Year Graduation Program
• Students confined to custodial or residential
  institutions
• See TAM for guidelines for testing Retained
  Grade 10 students

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Preidentified Student Labels

• Verify that the student is still enrolled and
  will be tested.
• Verify the information on the PreID Roster
  against the schools student information
  database.
• Because the complete Social Security Number is
  not printed on the label, the PreID Roster must
  be used to verify student information.
• It is not necessary to verify both the labels and
  the roster because the same data file was used to
  create both.
• If the student name, ID number, district number,
  OR school number is INCORRECT, do NOT use the
  label.
• Do NOT use PreID labels from previous
  administrations.
• Grid any missing information. Incorrect
  information on the label CANNOT be corrected in
  this manner, except for grade level.

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Sample of Student PreID Label

• IN ORDER FOR A DOCUMENT TO BE PROPERLY SCANNED,
  carefully place the label in the lower left
  corner of the student grid sheet in the box that
  reads PLACE STUDENT LABEL HERE.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.

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Student Grid Sheet
Student Information (must be completed by the
student)
Student Demographic Information
Student PreID Label Area
School Use Only DNS and UNDO bubbles
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Sample DO NOT SCORE (DNS) UNDO Bubbles

• There is one DNS bubble and one UNDO bubble for
  each test and answer book.
• Reading Retake
• Mathematics Retake

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Test Security Policies and Procedures Prohibited
Activities

• Examples of prohibited activities
• Reading the passages or test items
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for
  students
• Changing or otherwise interfering with student
  responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately
  measured or reported

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Proctors
Personnel Needed Based on Student Participation
130 students Test Administrator
3160 students Test Administrator and 1 Proctor
6190 students Test Administrator and 2 Proctors
It is recommended that a proctor be assigned to
rooms with 30 or fewer students whenever possible.

• Proctor Duties and Responsibilities
• School personnel
• Prepare, distribute, and collect materials
• Complete student grid sheets
• Non-school personnel
• Assist in monitoring test administration. May NOT
  participate in any of the test administration
  procedures (e.g., preparing, distributing, and
  collecting secure test materials, completing
  student grid sheets)

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Security Log

• Personnel (test administrator, proctors) assigned
  to monitor a testing room for ANY length of time
  must complete this log when entering and exiting
  the room.

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Security Numbers

• Security Number consists of a nine-digit number
  followed by a check digit.
• Administration Record/Security Checklist is
  pre-populated with the range of security numbers
  for all secure test and answer books assigned to
  each school.
• District and School Assessment Coordinators can
  log on to www.PearsonAccess/fl to download the
  checklist.
• Click on the Test Setup tab
• Click Order Additional Materials/Tracking
• Click on the Reports drop-down menu
• Click on Security Checklist Detail
• Click Export to Excel (open or save to your
  computer)

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Required Administration Information

• Schools are required to maintain the following
  information
• Students assigned to your room
• Attendance information
• Test Group Code (unique four-digit group code)
• Unique security number of the test and answer
  book assigned to each student
• Signatures of test administrator and school
  assessment coordinator
• Dates for when documents are returned
• Schools may use the pre-populated or blank
  Administration Record/Security Checklist OR a
  form of their own

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Sample of a Pre-populatedAdministration
Record/Security Checklist
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Sample of a BlankAdministration Record/Security
Checklist

• Blank version of the form (located in Appendix C
  of the manual)

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Test Invalidation Policies and Procedures

• District assessment coordinators should advise
  schools of the appropriate action if invalidation
  is being considered.
• Purpose of test invalidation is to identify when
  the validity of test results has been
  compromised.
• Return a students invalidated test with the DNS
  bubble gridded with all other TO BE SCORED
  (red-labeled) materials.
• This will ensure that the students record is on
  the electronic file, but the student will not
  receive a score.
• A test MUST be invalidated if any of the
  following circumstances occur
• A student has an electronic device during
  testing.
• A student is cheating during testing.
• A student is disruptive during testing.
• Situations involving possession of electronic
  devices, possible cheating, or disruptive
  behavior should be investigated and discussed
  with the school assessment coordinator and site
  administrator before a final invalidation
  decision is made.

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Test Invalidation Policies and Procedures
(continued)

• A test MAY be invalidated if any of the following
  circumstances occur
• A student becomes ill and is unable to finish, OR
  a student is not allowed the correct amount of
  time.
• A student was given an accommodation not allowed
  on the FCAT.
• A student was given an accommodation not on the
  students IEP, Section 504 plan, or ELL plan.
• A student was not given an allowable
  accommodation listed on the students IEP,
  Section 504 plan, or ELL plan.
• An error occurs in test administration or
  procedures that could compromise the validity of
  the test results (e.g., students had access to an
  unauthorized visual aid that gave an unfair
  advantage).

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Defective Test and Answer Books

• If a defective test and answer book is identified
  before testing begins, give the student a
  replacement book. Return the defective book with
  all other NOT TO BE SCORED materials.
• The DNS bubble MUST be gridded if any of the
  following circumstances occur
• The document is defective and USED.
• A students name, ID number, district number, OR
  school number is INCORRECT on a label affixed to
  a USED document.
• A student label has been placed over another
  student label on a USED document.
• If a student discovers any of the above issues
  during testing, give the student a replacement
  book. When the student completes the test,
  he/she must, under the supervision of the test
  administrator, transfer the exact responses from
  the defective document to the replacement
  document. Grid the DNS bubble on the defective
  USED document and return it with all other NOT TO
  BE SCORED materials.

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Defective Test and Answer Book (continued)

• Under the following circumstances, it is NOT
  necessary to grid the DNS bubble if the document
  has been packaged properly for return with all
  other NOT TO BE SCORED materials.
• The preidentified document belongs to a student
  who has withdrawn before testing begins.
• The preidentified document belongs to a student
  who was absent during the entire testing window.
• The document is defective and UNUSED.
• The preidentified information is incorrect and
  the document is UNUSED.

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Retake Test MaterialsSchool Boxes

• School Cover Memo
• Packing List
• PreID Rosters
• PreID Labels
• School Assessment Coordinator Kit clear plastic
  bag
• Retake Document Count Forms
• Paper Bands
• Red Labels (TO BE SCORED Materials)
• Yellow Labels (NOT TO BE SCORED Materials)
• White Labels (Large Print, Braille, and
  One-Item-Per-Page Materials), if applicable
• Reading Retake Test and Answer Books
• Mathematics Retake Test and Answer Books
• Mathematics Reference Sheets

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Retake Test Materials School Special Document
Boxes

• Special Document Kits (if applicable)
• Special Document Cover Memo
• Retake Document Count Forms
• Special Document Return Envelope(s)
• Test Materials
• Save the original boxes for returning large
  print, braille, and
• one-item-per-page materials.

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Prepare the Room for TestingTest Administrator

• Test should be administered in a room that is
  free of distractions and has
• Comfortable seating
• Good lighting
• Sufficient workspace
• Adequate ventilation
• Make sure that
• students are seated at least three feet apart to
  prevent cheating.
• students are not facing each other when seated at
  tables.
• students are not in seating (stadium or
  staggered) that allows them to easily view other
  students answers.
• Check for and remove unauthorized visual aids
  posted in classrooms or affixed to student desks.
• Post a sign that reads TESTING Please Do Not
  Disturb (provided in Appendix C of the manual).

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Responsibilities During TestingTest Administrator

• Distribute test materials
• Read Scripts
• Read the appropriate administration script(s)
  VERBATIM to students
• Keep Time
• Retake tests are untimed however, testing for a
  single Retake may not exceed the length of a
  school day (except for students who have an
  extended time accommodation that allows them to
  test over more than one day).
• Maintain test security at all times and report
  violations or concerns to the school assessment
  coordinator immediately
• Supervise Test Administration

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Important Script InformationTest Administrator

• How to break the tab on the test and answer book
• Hold the test and answer book in one hand.
• With the other hand, gently hold the top of the
  pull tab.
• Pull OUT and DOWN.
• Do not try to remove any remaining pieces of the
  tab.
• Reminders for students prior to testing
• If a student changes an answer, be sure he/she
  erases completely.
• If a student draws a line or an X through an
  answer, the line must NOT extend into a bubble or
  the stray mark could be scanned as the answer.
• If a student marks in two or more bubbles, the
  response will be recorded as a WRONG answer.
• If a student circles an answer instead of
  gridding the bubble, the answer will NOT be
  scored.
• Students must complete fill-in boxes and grid the
  corresponding bubbles for gridded-response items.

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Supervise Test AdministrationTest Administrator

• Do not use classroom or cell phones, grade
  papers, or work on the computer during testing.
• Move around the room and ensure that students
• clear their desks of all materials except the
  appropriate test materials
• use only No. 2 pencils
• do not have books, notes, scratch paper, or
  electronic devices of any kind during testing,
  except FCAT calculators for Mathematics, even if
  they do not use them
• do not talk or make any disturbance
• work independently
• record their answers in the appropriate area
• Do NOT
• talk with students about test items
• help students answer any test item
• read through test and answer books
• return books to students after they have been
  collected
• discuss test items or answers with students even
  after all test materials have been returned and
  testing has been completed

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Steps for Returning Test Materials to School
Assessment CoordinatorTest Administrator

• Verify that you have collected all required
  administration information.
• Verify that your Security Log has been completed
  correctly.
• Remove any stray reference sheets from the test
  and answer books.
• Check student grid sheets to ensure the
  following
• No stray marks are on the preidentified/security
  number area or the registration marks.
• No stray marks or writing appear outside
  designated areas.
• Student has completed the required information
  (student name, school name, and district name) in
  the upper LEFT corner.
• DNS and UNDO bubbles are accurate.
• Group materials using the cover sheets in
  Appendix C of the manual.
• Return all materials to the school assessment
  coordinator.
• Go to www.PearsonAccess.com and click the Support
  tab to complete the Test Administrator Comment
  Form.

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Prepare Test Materials for Return to District
Assessment Coordinator School Assessment
Coordinator
MISPACKAGED MATERIALS WILL DELAY REPORTING OF
STUDENT RESULTS!

• Verify the return of all secure materials from
  test administrators.
• Check for and remove any stray reference sheets
  from the Mathematics test and answer books.
  Reference sheets left in books interfere with the
  scanning process.
• Make copies of and file the following
• records of required administration information
  collected by test administrators
• all Security Logs
• Separate TO BE SCORED test materials by document
  type.
• Fall Reading Sunshine State Standards RETAKE Test
  and Answer Books
• Fall Mathematics Sunshine State Standards RETAKE
  Test and Answer Books
• Separate NOT TO BE SCORED test materials.
• Includes unused test and answer books, and
  non-preidentified and preidentified defective
  documents

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Prepare Test Materials for Return to District
Assessment Coordinator School Assessment
Coordinator

• Complete a separate Retake Document Count Form
  for each document type.
• Verify that you have included all documents from
  make-up sessions before you complete each form.
• Do not combine documents for more than one
  document type.
• Do not copy blank document count forms. If you
  need additional forms, contact your district
  assessment coordinator.
• Place each completed Retake Document Count Form
  on top of the first stack of corresponding TO BE
  SCORED answer documents. Ensure that the count
  listed on the form is accurate.
• Complete and secure Paper Bands.
• Do not use staples, paper clips, or tape to seal
  the bands.

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Sample RetakeDocument CountForm
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Sample Paper Band
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Fall 2010 RetakeReturn Label Reference Chart
MATERIALS INCLUDED LABEL COLOR
TO BE SCORED Test and Answer Books RED
NOT TO BE SCORED Materials YELLOW
Large Print, Braille, and One-Item-Per-Page Materials (TO BE SCORED, NOT TO BE SCORED, and UNUSED test documents and braille notes) WHITE
Non-secure Materials (manuals, unused paper bands, unused Retake Document Count Forms, unused braille paper, etc.) Administration Materials (Original Required Administration Information and Security Logs) NO RETURN LABEL Mark Boxes District Coordinator ONLY
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Packaging Diagram
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Package Test Materials
Prepare the following types of boxes for return
to the district assessment coordinator

• TO BE SCORED Test and Answer Books Red-labeled
  boxes
• TO BE SCORED LP, Braille, OIPP Test Documents
  White-labeled boxes
• NOT TO BE SCORED Materials Yellow-labeled boxes

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Package Test Materials (continued)
Package District Assessment Coordinator ONLY Boxes

• Test administration manuals and unused
  non-secure materials
• Original records of required administration
  information
• Original Security Logs
• You may be asked by your district assessment
  coordinator to hold the box for return at a later
  date. He or she may ask you to recycle or destroy
  these materials, except for the records of
  required administration information and Security
  Logs, after scores for this administration have
  been reported.

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Large Print (LP), Braille (BR),
andOne-Item-Per-Page (OIPP)Instructions for
Completing Student Grid Sheets

• IMPORTANT DISTINCTION
• For LP users, the student grid sheet on the front
  cover of the large print answer document must be
  completed.
• For BR and OIPP users, the student grid sheet of
  the regular print answer document must be
  completed and included in each student's return
  envelope.
• Complete each students grid sheet in one of the
  following ways
• Affix the students verified PreID label in the
  lower left corner of the grid sheet in the box
  that reads PLACE STUDENT LABEL HERE.
• If the student does not have a label, grid the
  student information with a No. 2 pencil.

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LP, BR, and OIPPRecord Student Responses

• Students using large print materials will record
  their responses directly in the large print test
  and answer book.
• If a student provides verbal or signed responses,
  the test administrator MUST record the students
  responses directly in the large print book.
• Do not use a regular print document.
• Students who use braille materials will record
  their responses on braille paper.
• Contractor will transcribe the students
  responses from the braille paper into the regular
  print test and answer book.
• If a student provides verbal or signed responses,
  the test administrator MUST record the students
  responses in the regular print document.
• Students who use OIPP materials will record their
  responses in the OIPP test and answer book.
• School/district staff MUST transcribe the
  students responses from the OIPP book into the
  regular print test and answer book.
• If a student is using multiple learning media
  (e.g., a student uses braille materials and
  records his or her responses in a large print
  test and answer book), make sure that ALL of the
  students responses are in ONE document type.

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Steps for Returning LP, BR, and OIPP to the
District Assessment Coordinator School
Assessment Coordinator

• Verify the return of all secure materials.
• Make copies of and file the following
• the records of required administration
  information collected by test administrators
• all Security Logs
• Open each Special Document Return Envelope and
  verify that each envelope contains documents for
  one student only.
• Verify that each student grid sheet has been
  completed correctly or has a PreID label affixed.
• Verify DNS and UNDO bubbles.
• For each student, complete a Retake Document
  Count Form for each document type.
• Verify the completed information on the outside
  of each student envelope and seal the envelope.
• Place all TO BE SCORED and NOT TO BE SCORED
  materials into the boxes in which they arrived.

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LP, BR, and OIPPPackaging Diagram
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Questions?