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Civil Rights Training

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Civil Rights Training As sponsor or employee of sponsor if fully/wholly funded by fed $$ - required to offer equal access to all . State Administered but USDA is ... – PowerPoint PPT presentation

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Title: Civil Rights Training


1
Civil Rights Training
2
Goals of Civil Rights
  • Equal treatment for all applicants and
    participants
  • Elimination of illegal barriers that prevent
    people from receiving benefits
  • Participant knowledge of rights and
    responsibilities
  • Dignity and respect for ALL

3
What Is Discrimination?
  • Distinguishing a person, or group of people,
    either in favor of or against others
    intentionally and doing so by neglect or by
    actions or by lack of actions based on the six
    protected classes.

4
Six Protected Classes
  • Federal law prohibits discrimination in all child
    nutrition programs of these protected classes
  • Race
  • Color
  • National Origin
  • Sex
  • Age
  • Disability

5
Areas of Compliance to Discuss
  • Public Notification System (PNS)
  • News Release
  • And Justice For All
  • Non-Discrimination
  • Limited English Proficiency
  • Data Collection
  • Training
  • Civil Rights Complaints

6
Public Notification System
7
NEWS RELEASE
8
News Release
  • Submit News Release for each new facility added
  • Inform media sources not required to pay for
    publication
  • Maintain record of announcement and media contact
    information for each

9
AND JUSTICE FOR ALL
10
  • And Justice For All
  • Prominent Placement
  • At Sponsor Office and ALL Facilities.
  • Originals Only (Unless Permission for other is
    Granted.)

11
Non-Discrimination Statement
12
Nondiscrimination Statement
  • USDA Statement of Non-Discrimination
  • The U.S. Department of Agriculture (USDA)
    prohibits discrimination against its customers,
    employees, and applicants for employment on the
    bases of race, color, national origin, age,
    disability, sex, gender identity, religion,
    reprisal, and where applicable, political
    beliefs, marital status, familial or parental
    status, sexual orientation, or if all or part of
    an individual's income is derived from any public
    assistance program, or protected genetic
    information in employment or in any program or
    activity conducted or funded by the Department.
    (Not all prohibited bases will apply to all
    programs and/or employment activities.) 
  • If you wish to file a Civil Rights program
    complaint of discrimination, complete the USDA
    Program Discrimination Complaint Form, found
    online at http//www.ascr.usda.gov/complaint_filin
    g_cust.html, or at any USDA office, or call (866)
    632-9992 to request the form. You may also write
    a letter containing all of the information
    requested in the form. Send your completed
    complaint form or letter to us by mail at U.S.
    Department of Agriculture, Director, Office of
    Adjudication, 1400 Independence Avenue, S.W.,
    Washington, D.C. 20250-9410, by fax (202)
    690-7442 or email at program.intake_at_usda.gov.
  • Individuals who are deaf, hard of hearing or have
    speech disabilities may contact USDA through the
    Federal Relay Service at (800) 877-8339 or (800)
    845-6136 (in Spanish).  USDA is an equal
    opportunity provider and employer.

13
Nondiscrimination Statement
  • Both parts are required on all materials printed
    by both the Sponsoring Organization AND each
    facility regarding benefits and services as
    related to community nutrition programs, such as
    but not limited to
  • Promotional Literature
  • Parent Handbooks
  • Websites

14
PNS
  • Sponsors of community nutrition programs and all
    facilities must convey the message of equal
    opportunity in all photographic and other
    graphics used to provide program information

15
Language Barriers
  • All sponsoring organizations and facilities must
    have the capability of providing informational
    materials in the appropriate translation
    concerning the availability and nutritional
    benefits of the Child and Adult Care Food
    Program.
  • Limited English Proficiency (LEP)
  • http//www.fns.usda.gov/cnd/frp/prp.process.htm

16
DATA COLLECTION
17
DATA COLLECTION
  • Ethnic and racial information documented annually
    for all facilities
  • Maintain 3 years plus current year
  • Documented annually in initial Monitor Review.

18
DATA COLLECTION CHART
Monitor Review
19
WHY IS DATA NECESSARY ?
  • The collection of racial and ethnic data allows
    the sponsor and the state agency to determine how
    effectively the program is reaching the diversity
    of a population and if outreach is needed.

20
TRAINING
21
TRAINING
  • Sponsoring Organizations AND facilities must
    offer civil rights training to all people
    involved in their program
  • -staff
  • -volunteers
  • -contractors
  • Training is required prior to the start of any
    program duties
  • Everyone must be trained annually
  • Sponsoring organization must document civil
    rights training of program contact(s) before
    program start date.
  • Facilities must train all staff within four weeks
    of beginning program.

22
Civil Rights Grievance Procedure
23
Civil Rights GrievanceFacility Responsibilities
  • Train staff in defined procedures to process a
    complaint
  • Keep grievance procedure forms in accessible
    place
  • Must accept either written or verbal complaints
  • May NEVER impede participants ability to file
  • Move complaint forward in a timely manner

24
Civil Rights Grievance ProcedurePage
1Instructions
25
Civil Rights Grievance ProcedurePage
2Complaint Filled out by parent or guardian
26
Civil Rights Grievance ProcedurePage
3Response to Complaint Filled out by Center
27
Website
28
Participant Rights
  • Knowledge of all nondiscrimination information
  • How to file a claim if they believe their civil
    rights have been violated
  • A Claim may be filed up to 180 days following an
    alleged action or incident

29
Civil Rights Pre-Award Questionnaire
  • Sponsoring Organizations
  • must ensure that the Civil Rights
  • Compliance Assessment is
  • completed for each Center/Site BEFORE the
    facility is added.

30
Ultimately..
  • Do unto others as you would have done to you
  • The Golden Rule
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