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The Internship Concept of the MA SES

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Title: The Internship Concept of the MA SES


1
The Internship Concept of the MA SES
  • How to Combine Theory with Practice?

Dr. Denis Gruber
2
Day 1
3
Outline of Internship Seminar
  • Monday, Tuesday overview about internships, How
    to write a cover letter, how to write a CV
  • Wednesday, Thursday how to finance your
    internship, how to write a cost projection, after
    the Internship Internship Report and Thank You
    letter, Internship Places, Job Interview
  • Friday Job Interviews cont., Communicating
    across Culture (The Nonverbal Dimension)

4
Head of Internship/Internship Coordinator
  • The Internship Coordinator is responsible for the
    internship at MA SES which means that he
  • conducts the Internship Preparation Seminar
    (Theory and Practice of Applied Research)
  • helps students to find a suitable internship
    placement
  • is the person in charge for the internship
    stipend
  • checks the internship reports that have to be
    handed in after the internship.
  • Since one part of the "active professionalization"
    is also to go through the whole application
    process (including receiving and dealing with
    refusals), the internship coordinator is not
    necessarily in charge of finding internship
    placements for the students.

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Contents
1. What is an internship?
2. Why doing an internship?
3. How to find an internship?
4. How to apply for an internship?
7
Contents
1. What is an internship?
2. Why doing an internship?
3. How to find an internship?
4. How to apply for an internship?
8
1. Internship
  • within the framework of MA SES
  • Duration at least 6 weeks (recommended 8 weeks)
  • Period 1.6. 31.8. (summer holidays), winter
    holidays or during 4th semester

9
1. What is an internship?
Intern From Wikipedia, the free
encyclopedia (Redirected from Internship) "...
An intern is one who works in a temporary
position with an emphasis on education rather
than merely employment, making it similar in some
respects to an apprenticeship.
10
1. What is an internship?
  • Interns are usually college or university
    students or other young adults.
  • An internship may be either paid, unpaid or
    partially paid (in the form of a stipend). Paid
    internships are most common in the medical,
    science, engineering, business (especially
    accounting and finance), technology and
    advertising fields.

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1. What is an internship?
  • Internship positions are available from
    businesses, government departments, nonprofit
    groups and organizations.
  • Internships may be part-time or full-time
    typically they are part-time during the
    University year and full-time in the summer, and
    they typically last 6-12 weeks, but can be
    shorter or longer."

12
Contents
1. What is an internship?
2. Why doing an internship?
3. How to find an internship?
4. How to apply for an internship?
13
Why internships?
  • "Theory-Practice-Reflection"
  • Practice
  • How are organisations (European institutions,
    NGOs etc.) dealing with these questions?
  • How can the knowledge I am gaining in this
    programme be helpful for these organisations?
  • What skills am I lacking?
  • Theory
  • Labour Markets
  • Globalization
  • Social Enequality
  • Welfare State Politics
  • European integration

14
Why internships?
  • To gain knowledge/competences that can be helpful
    in later jobs
  • To check out a job/an occupational area that
    seems to be interesting
  • Making contacts to possible future employers
  • Combining the theoretical knowledge gained in the
    courses with practical experience
  • Strengthen your resume. Related experience is
    often necessary before an employer/graduate
    program will consider your application
  • Gaining material for the Master Thesis

15
Benefits to students
  • Opportunity to work in career related or
    professional environment
  • Provide career awareness for the students
  • Give the students the chance to evaluate, reflect
    upon and try a career field
  • Provide valuable experience that helps secure
    future employment
  • Can earn money or credit
  • Provide professional networking contacts
  • Make classroom learning more interesting
  • Help the student develop job search skills
  • Develop self-confidence as they identify skills,
    abilities and talents

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Benefits to the employer
  • Can evaluate the student for potential full time
    employment
  • Give the employer access to quality candidates
  • Students contribute new energy and ideas to the
    work place
  • Scheduling can be flexible to meet the employers
    needs
  • Cost effective

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Benefits to the department/college/university
  • Strengthen ties to alumni and the community
  • Make the transfer out process easier for students
  • Curriculum can benefit through feedback from
    employers

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Problems concerning internship
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Contents
1. What is an internship?
2. Why doing an internship?
3. How to find an internship?
4. How to apply for an internship?
21
Professional fields and organisations/internships
  • Business
  • Tourist agencies in Russia, preferably in St.
    Petersburg sending Russian tourists to European
    holiday places/round trips
  • Tourist agencies in St. Petersburg inviting
    German/European tourists for holidays to Russia
  • German agencies of tourism in Germany inviting
    Russian tourists (German language necessary,
    payment unlikely)
  • German tourist agencies sending German /European
    tourists to Russia
  • Companies trading with European partners
  • Russian companies in St. P./Russia
  • German companies in St. Petersburg/Russia

22
Professional fields and organisations/internships
  •  Culture
  • Internationally active museums in Russia and
    Germany
  • European Cultural Institutes in St. Petersburg
    and Russia
  • Cultural Institutes in Germany
  •  
  • Science and Education
  •  - Russian institutes creating and
    developing international programmes
  • of studies and research
  • German institutions which are creating and
    developing international programmes of studies
    and research with Russian universities/academies
    (AAA of German universities)
  • German foundations in St. Petersburg/Russia
  • European foundations dealing with Russian
    science
  • German foundations/institutions in Germany
    dealing with science in Russia

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Professional fields and organisations/internships
  • NGOs of Civil Society and Development
    Organisations
  •  
  • Politics
  • Embassies and Consulates of the European
    Countries in St. Petersburg and Moscow,
  • Russian Embassy and General Consulate in Berlin,
    Hamburg and Bonn,
  • Parliamentary Group for European Affairs in the
    Russian Duma
  • Russia Exchange Programme of Deutscher Bundestag
  • Delegation of the EU in Moscow

24
Possible Internship Places
Name of the organisation Contact person Information
???????-??????? ????? German-Russian Exchange Angelina Davydova a.davydova_at_inbox.ru 7 904 519 19 77 German-Russian NGO http//obmen.org/ru/main
Delegation der Deutschen Wirtschaft in der Russischen Föderation Außenstelle St. Petersburg Delegation of the German economy in the RF Katja Wedig service-ahk_at_spb.hk24.biz www.hk24.biz
Russia Consulting Daniel Breckheimer breckheimer_at_russia-consulting.eu German-Russian-Ukrainian Consulting Agency www.russia-consulting.eu
Friedrich-Ebert-Stiftung Außenstelle St. Petersburg Friedrich-Ebert-Foundation Natalia Smirnova FES_at_mail.wplus.net German political foundation www.fes.de
Konrad-Adenauer-Stiftung Außenstelle St. Petersburg Elisabeth Bauer kasspb_at_online.ru German political foundation www.kas.de
Committee for External Relations of Saint-Petersburg Administration of contact via Nikita Lomagin (teacher of our programme) lomagin_at_rol.ru http//www.kvs.spb.ru
Generalkonsulat der Bundesrepublik Deutschland in St. Petersburg General Consulate of the FRG Marcus Stadthaus ku-1_at_stpe.diplo.de www.sankt-petersburg.diplo.de
Cool English Magazine William Hackett-Jones will_at_eclecticpublishing.co.uk Journal (published in ) with articles in English to learn English language www.coolenglish.co.uk
25
Place of Internship of MA SES students
  • Kultur- und Integrationszentrum PHOENIX
  • Chamber of Commerce, St. Petersburg
  • State Duma of the Russian Federation, Moscow
  • Human Rights Without Frontiers Int'l, Brussels
  • European Human Rights Avocacy Center, Memorial,
    Moscow
  • Grand Hotel Europe, St. Petersburg
  • European Intermodal Association (EIA), Brussels
  • Flanders-China Chamber of Commerce, Gent
  • British Council, St. Petersburg
  • MAN Ferrostaat AG, Essen
  • A1 personeelsdiensten, Arnhem
  • ATTAC Bundesbüro, Frankfurt/Main
  • British Council, London

26
Place of Internship of MA SES students
  • Russian Food Drinks Magazine LLC., St.
    Petersburg
  • European Public Law Center, Athens
  • International Organisation for Migration (IOM),
    Vienna
  • Administration of the Committee for External
    Affairs, St. Petersburg
  • Graduate School of Social Sciences, Bremen
    University, Bremen
  • Centre for European Policy Studies (CEPS),
    Brussels Zentrum für Demokratie und Toleranz
    (Berlin-Treptow, Germany)
  • Fast Ltd. (Moscow, Russia)
  • Publishing House Hachette Filipacchi Shkulev
    (St.Petersburg, Russia)
  • BAMBINO NEL TEMPO (ROME, ITALY)
  • NGO Every Child (Kyiv, Ukraine)
  • Ministry of Internal Affairs (Potsdam, Germany)
  • DAAD (Bonn, Germany)
  • Norway State Oil Company (Oslo, Norway)

27
Internships in EU Institutions
  • ECA - European Court of Auditors Internship
  • ECB - European Central Bank
  • EMEA - European Agency for the Evaluation of
    Medicinal Products Internships
  • European Commission Internship
  • European Foundation for the Improvement of Living
    and Working Conditions Internship
  • OAMI - Office for Harmonisation in the Internal
    Market Internship

28
Internships in NGOs and PoliticalOrganizations
  • Euro-Mediterranean Human Rights Network 27 Oct
    Internships, Copenhagen
  • Transparency International 25 Oct Internship
    in Policy and Research Department, Berlin
    (Deadline 8 November)
  • Nonviolent Peaceforce 24 Oct Internship -
    Communications Assistant, Brussels (Deadline 1
    November)
  • Nonviolent Peaceforce 24 Oct Internship -
    Research Fundraising Assistant, Brussels
    (Deadline 1 November)
  • Johanniter International (JOIN) Enterprises of
    the Orders of St. John 24 Oct Internships,
    Brussels
  • ECMI - European Centre for Minority Issues 20
    Oct Internships - EU Programme, Flensburg

29
Internships in NGOs and PoliticalOrganizations
  • Euro-Mediterranean Human Rights Network 17 Oct
    Internships, Copenhagen (Deadline 5 November)
  • Union of European Federalists 12 Oct
    Internship, Brussels
  • EUREC Agency 2 Oct Intern, 6 months, from
    January 2007, Brussels (Deadline 20 November)
  • The Hague Justice Portal 25 Sep Intern, The
    Hague
  • Article 19 18 Sep Europe Programme Intern,
    London
  • Transparency International 18 Sep Internship
    with the International Strategy Review Project,
    Berlin
  • Transparency International 15 Sep Internship
    with the Global Programmes Department, Berlin

30
Internships in International Organisations
  • UNAIDS - UN Programme on HIV/AIDS 13 Oct
    Internship with UNAIDS Headquarters, Geneva
    (Deadline 30 September)
  • EFTA - European Free Trade Association 8 Oct
    Traineeship, Spring 2007, Financial Mechanism
    Office, up to 9 candidates, six-month, from 1
    February 2007 to 30 July 2007, Brussels
    (Deadline 15 November)
  • Centre d'information sur l'Europe 12 Sep Stage
    d' Assistant(e) Promotion du site et
    Partenariats, Paris

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3. How to find an internship?
  • "European Union" (Brussels/Strasbourg)

e.g. www.eurobrussels.com/internships.php
http//jobs.euractiv.com www.eubusiness.com/j
obs ...
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3. How to find an internship?
  • "Direct search"
  • Internet presences of organisations mostly also
    information about internships
  • e.g. www.europarl.eu.int/stages/default.htm
  • www.europarl.eu.int/comm/stages
  • Other sources reports about organisations on
    TV/in Newspapers, recommendation of teachers,
    friends, SES-alumni,

51
3. How to find an internship?
  • Sometimes no information about internships on
    the website of an organisation

? Possibility to apply proactively
  • better chances (not so many competitors)
  • more freedom/more space for negotiations

52
3. How to find an internship?
  • But It is useful to ask in advance (via
    telephone or e-mail) if there are possibilities
    for internships
  • You avoid wasteful of effort
  • You get in contact with the organisation (and can
    later refer to that contact in your cover letter)

53
Contents
1. What is an internship?
2. Why doing an internship?
3. How to find an internship?
4. How to apply for an internship?
54
4. How to apply for an internship?
  • 4.1 Different application standards

4.2 The Covering Letter
4.3 The CV
55
4. How to apply for an internship?
  • 4.1 Different application standards

4.2 The Covering Letter
4.3 The CV
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4. How to apply for an internship?
  • Application self-marketing (in German "B e w e
    r b u n g")

? You should develop your own "marketing concept"
  • few standards for application documents
    (differing from country to country), but you
    should try to be creative within these standards

57
4.1. Different application standards
  • Russia
  • Covering letter
  • CV (??????)
  • Copies of university certificates and
    attestations/testimonials
  • Germany
  • Covering letter
  • CV (tabular form) with photo and signature
  • Copies of school and university certificates
  • Copies of attestations from other
    internships/jobs
  • References

58
4.1. Different application standards
  • Europe
  • Covering letter
  • CV (tabular form) without photo
  • no references and no testimonials (for
    application in EU institutions)
  • Great Britain
  • Covering letter
  • CV without photo
  • No references
  • No testimonials

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4.1. Different application standards
  • Russia almost no standards ? You are quite free
    in writing covering letter and CV
  • Germany CV (Usually) Stick to the standards!
    Photo and certificates/testimonials are a must!
  • GB only a few standards several ways of writing
    a CV

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4. How to apply for an internship?
  • 4.1 Different application standards

4.2 The Covering Letter Application for an
Internship
4.3 The CV
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4.2 The Covering Letter
  • The first impression is the lasting one
  • The covering letter is your "visiting card"
  • It should make the reader interested in you (in
    your CV)
  • Aim Giving a convincing and credible impression
    of your person and your qualifications

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4.2 The Covering Letter
  • Personnel managers pay attention to
  • good structuring (in form and content)
  • short and concise argumentation (You have only
    one page but should tell everything that is worth
    knowing)
  • Think of your reader What would be interesting?

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4.2 The Covering Letter
  • Keep in mind Most personnel managers have only 3
    minutes for one application!

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Guidelines for an application for international
internship
  1. What is your motivation for your internship?
  2. What are your reasons for doing the Internship
    abroad?
  3. What are your qualifications that you can offer
    your host organization of your internship?
  4. How did you prepare for your internship abroad?
  5. How do you think you will benefit from this
    internship concerning your personal development
    and your studies?
  6. Please enumerate some of your professional aims
    you want to achieve by doing the internship
  7. Please shortly describe the work or project you
    want to pursue
  8. Please put the duration and time you are
    available in this letter
  9. Please tell them, how this is linked with the
    requirements of your host organization

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There are three main parts to every cover letter
(I)
  • Part One (the introductory paragraph)
  • Tell the reader why you are writing state your
    case!
  • Be specific, including the position for which you
    are applying and how you learned about it
  • If you have been referred by someone, mention
    that persons name here
  • You can also introduce your relevant
    qualifications here, but save the detailed
    information for Part Two.

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There are three main parts to every cover letter
(II)
  • Part Two (the body paragraphs)
  • Tell the reader why s/he should care that you are
    applying defend your case!
  • use this section to give examples/details of
    education, experience, skills and other
    qualifications you have that match with the
    qualifications the employer is seeking (as
    outlined in the position description, job
    announcement, etc.)

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There are three main parts to every cover letter
(III)
  • Part Three (the closing paragraph)
  • Wrap up the letter and talk about next steps
  • use this section to reinforce your
    qualifications, cite attachments (resume, writing
    samples, references, etc.)
  • suggest a follow up meeting/interview
  • provide information about your availability

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4.2 The Covering Letter
  • 70 of all applications are standard letters

? Develop your own strategy
  • Why do I want to do my internship in this
    sector/area of business?
  • Why do I want to do my internship in this
    organisation?
  • Why am I the right person for this internship?

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4.2 The Covering Letter
  • Formalities
  • 1 page (not more, not less)
  • Font Times New Roman, Arial, Verdana
  • Type size 11(Arial, Verdana) - 12 pt (TNR)
  • Short, concise sentences
  • Subsections ? easier to read

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4.2 The Covering Letter
  • Avoid the use of passive and subjunctive!
  • Avoid abbreviations
  • Do not just repeat your CV, but combine the facts
    from your CV with the competences that are
    required

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The Covering Letter
  • If you send your application via email
  • The formal standards are the same like in
    "normal" application letters!!!
  • Do not forget the subject to your email
  • Attachment (usually only CV) pdf-file (no zip or
    rar-files), not bigger than 3 MB

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