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Grants Management 2009 Tribal Conference EPA Region 9 Grants Management Office

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Grants Management 2009 Tribal Conference EPA Region 9 Grants Management Office Purchasing and Accountability under EPA Grants Are We Getting What We ... – PowerPoint PPT presentation

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Date added: 13 September 2019
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Title: Grants Management 2009 Tribal Conference EPA Region 9 Grants Management Office


1
Grants Management 2009 Tribal
Conference EPA Region
9 Grants Management Office
2
Purchasing and Accountability under
EPA Grants
  • Are We Getting What We
  • Paid For?

3
And Here we go . . .
  • Where do you find EPA procurement/contracting
    requirements?
  • Procurement Questions (Exercise)
  • How do you monitor/measure contractors
    performance?
  • Basic procurement requirements (Handout)

4
Where do you find EPA procurement/contractin
g requirements?
  • 40 CFR Part 31
  • General
  • 40 CFR Part 31.36 38
  • procurement regulations under Assistant Agreements

5
Procurement Question? gt
  • To complete task 2 of the EPA Workplan, a Tribe
    has sent out a Request for Proposals (RFP) for
    someone to provide Environmental Assessment
    consulting services. A consulting firm has been
    chosen and a a contract for approximately 35,000
    is being negotiated. What items, provisions, and
    clauses do you think are required and/or are
    important to have in this contract?

6
Procurement Exercise Handout
  • Question
  • Answer
  • Tips on financial management of contracts under
    EPA grants/cooperative agreements

7
How do you monitor/measure contractors
performance?
  • Have written contracts w/clear description
  • Of supplies, services and/or equipment
  • Identify required deliverables
  • Delivery dates and additional terms and
    conditions to complete award (i.e. progress
    reporting as necessary)
  • Require progress reports
  • With any backup information on a set time basis
    (i.e. quarterly)

8
How do you monitor/measure contractors
performance?
  • Is contractor on schedule
  • With quoted deadlines
  • Any disputes or protests?
  • Did you receive material or services?
  • In a timely manner

9
How do you monitor/measure contractors
performance?
  • Are contractors on the job site
  • For as many hours as they charge (Timesheets?)
  • Check invoices against receipt of goods or
    services
  • Backup info should explain what charges are for
  • Does it all make sense to pay?

10
What are basic requirements?
  • Procurement Overview
  • HANDOUT

11
Basic . . .
  • Grantees expected to establish their own
    procurement procedures, however they must conform
    with federal requirements.
  • And . . .

12
Remember your tools available . . .
  • What are they?
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