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Synergy Distributed Meeting Scheduler

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Synergy Distributed Meeting Scheduler High Fliers Prototypes Prototype Welcome Page Prototype Admin Screen Prototype User Login Prototype User ... – PowerPoint PPT presentation

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Title: Synergy Distributed Meeting Scheduler


1
Synergy Distributed Meeting Scheduler
  • High Fliers

2
Team
  • Deepthi Durgempudi
  • Nithya Bondalapati
  • Mahitha Devalapalle
  • Puneeth Simha
  • Ragavika Tarigopula
  • Siddharth Dhall
  • Sindhura Vallabhaneni

3
Agenda
  • Purpose
  • Process
  • Fishbone Analysis
  • Business Use Case Diagram
  • i Diagram
  • Business Class Diagram
  • Constraints
  • Specification Models
  • Issues and Solutions
  • Addressing Requirement Changes
  • Prototypes

4
Purpose
  • Develop a software that would help users schedule
    meetings more easily and intelligently
  • The software should outperform any such system
    that is currently available in the highly
    competitive market
  • The software should be adaptable to any
    application, such as scheduling courses, flights,
    room assignments at hospitals and hotels, and
    much more

5
Process SADTs
6
Process SADT Level 1
7
Process SADT Level 2
8
Process SADT - Level 3
9
FISHBONE ANALYSIS
10
Problem Statement
  • problem Inefficient and time consuming process
    of scheduling meetings manually
  • Affects Company work force
  • The impact is Loss of productive time which
    in-turn affects the companys productivity.
  • A successful solution A flexible and efficient
    system to schedule meetings in a less time
    consuming manner.

11
Problem Fish Bone Diagram
Difficulty in keeping track of the meeting
location and meeting date
Unauthorized users may access the meeting
information
Time consuming process of selecting a meeting
date that is convenient to all the attendees
Large number of negotiations
People are facing many difficulties while
Scheduling meetings manually
Difficult to schedule a meeting whenever we want
(anytime-24/7)
Difficulty in monitoring meetings
Difficulty in scheduling meetings if attendees
cannot be physically present during the meeting
Hard to reflect changing participants constraints
12
Business Use Case Diagram
13
  • I Diagram

14
I Diagram
15
Business Class Diagram
16
Product SADTs
17
Product SADT Level 0
18
Product SADT Level 1
19
Specification Models
20
System Use Case Diagram
21
System Sequence Diagram
22
System Activity Diagram
23
System Class Diagram
24
Constraints
25
Security
26
Reliability
27
Maintainability
28
Issues and Resolutions
29
Issue 1 Monitor meetings
  • What does the term monitor meetings refer to?
  • Solution 1 Record the entire meeting in video
    format.
  • Solution 2 Record the entire meeting in audio
    format.
  • Solution 3 Keep a record of meeting minutes.
  • Final Resolution The first two solutions are out
    of the control of SDMS. Moreover, the meeting
    initiator can request for recording equipment
    while initiating the meeting (or later) if
    required. Therefore, the third solution has been
    chosen as the optimal one.

30
Issue 2 Need to accommodate a more important
meeting
  • How to determine if one meeting is important than
    the other?
  • Solution 1 The system shall accept an
    importance rating along with other meeting
    details from the meeting initiator while
    scheduling a meeting. When two meetings contend
    for the same location at the same time, the
    system shall determine which is more important
    based on this importance rating.
  • Solution 2 When there is contention for meeting
    location, the system shall notify the meeting
    initiators of both the meetings, who can then
    negotiate external to the system to decide which
    meeting should be given preference.
  • Final Resolution The first solution can be
    misleading, because the importance rating will
    be based on the perception of the meeting
    initiator and cannot be considered as a standard.
    Therefore, the second solution has been chosen as
    the optimal resolution for this issue.

31
Addressing Requirement Changes
32
Requirement change 1
  • Some meetings are organized and scheduled at the
    same time, as a chunk, where partial attendance
    can be allowed.
  • How to allow partial attendance?
  • Solution 1 Participants can specify to the
    meeting initiator that they will be attending
    only part of the meeting by adding comments along
    with acceptance of a meeting invitation.
  • Solution 2 Do not allow partial attendance at
    all
  • Final Resolution Since it is possible that a
    person wants to go to both the meetings scheduled
    at the same time, solution 1 has been chosen as
    the appropriate option.

33
Requirement Change 2
  • Meeting locations should be convenient, and
    information about meetings should be secure.
  • Location Convenience Already addressed as the
    system allows important participants to specify
    their location preferences.
  • Information Security Since the system shall be
    accessible by only authorized users, it can be
    ensured that outsiders cannot access meeting
    information. Also, one user cannot access the
    calendar of another user within the system.

34
Prototypes
35
Prototype Welcome Page
36
Prototype Admin Screen
37
Prototype User Login
38
Prototype User Functions
39
Prototype Meeting Details
40
Prototype Initiate Meeting
41
  • THANK YOU!!!
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