Tech Sessions Tips for Presenters

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Tech Sessions Tips for Presenters

• Technology Training Services
• http//techtraining.stanford.edu
• [phone]
• July 2009

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About the Tech Sessions

• Technology Training Services (TTS) puts a great
  deal of effort into producing quality
  presentations at the Tech Express and Tech
  Briefing drop-in seminars.
• Our clients expect high quality instruction,
  information, and materials at these sessions --
  and they get that!
• The keys to delivering quality sessions are
  marketing and preparation.
• TTS is now filming Tech Briefings if you do not
  wish your Tech Briefing session to be filmed,
  please let us know. If you are OK with filming
  your Tech Briefing, please fill out and
  electronically sign the release form
  (http//ucomm.stanford.edu/release).

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Marketing the Presentation

• TTS announces upcoming sessions to
  techexpress_at_lists and techbriefings_at_lists,
  through RSS feeds and SU Events.
• In addition, presenters often send email to their
  special interest groups regarding upcoming
  presentations. They know their potential
  audience best, and get a good response. TTS has
  a template that can help you craft a such an
  email, or we can send it on your behalf if you
  supply the email text and/or mailing list.
• Provide a brief bio that we can use in our
  marketing and to introduce you.
• If there are other ways in which TTS can help
  presenters market your sessions, call us at
  723-4391.

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Preparing the Presentation

• Plan presentations ahead of time and know what
  materials and equipment are needed. Let TTS know
  ONE WEEK in advance for special requests.
• Contact TTS for a pre-presentation orientation
  (walk-through) of the technology in the room, if
  necessary. To do a dry-run in Turing
  Auditorium before your presentation, contact TTS
  at least one week ahead.
• Create good visual aids. These can be PowerPoint
  slides or websites.
• Handouts are recommended. They may be copies of
  a PowerPoint presentation, a URL to go to for
  more information, and/or contact information for
  the speaker or group.
• Arrive at least 15 to 30 minutes before the start
  of your presentation for setup.
• If you havent already done so, please fill out
  and sign the release form so we can publish your
  talk on the Tech Briefing website
  (http//ucomm.stanford.edu/release).

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During the Presentation

• Repeat questions asked by the audience. Depending
  on the size of your crowd, those in the back may
  not hear the question clearly. This is
  particularly important for people who will be
  viewing the presentation online.
• These sessions are interactive. Please allow time
  at the end of your presentation for Q A.
• If you experience technical problems, please see
  the TTS contact, or call Tech Training at
  723-4391.

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After the Presentation

• Remind the audience to fill out the paper
  evaluation provided to them as they signed in,
  and leave it at the sign-in table.
• If possible, provide TTS with a soft copy of your
  handouts / presentation. TTS will publish your
  handouts / presentation to the web under the
  entry for your presentation
• http//techbriefings.stanford.edu

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Resources

• TTS contact information
• Phone [phone]
• Fax [phone]
• Email techtraining_at_stanford.edu
• http//techbriefings.stanford.edu
• IT Services PowerPoint template
• https//www.stanford.edu/dept/its/group/allstaff/t
  ools/powerpoint.html
• Stanford Web Guide, including Templates
• http//webguide.stanford.edu

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Sample Email Announcement

• Please join us for this Friday's Tech Briefing --
• TOPIC Folding _at_ Home An Example of What
  Distributed Computing Can Do
• PRESENTERProfessor Vijay S. Pande, Chemistry and
  Structural Biology
• DESCRIPTIONUsing the CPU power and
  communications abilities of unattended desktop
  computers
• throughout the world, the Folding _at_ Home project
  studies protein folding and misfolding. In this
  method
• of computer processing, known as distributed
  computing, different parts of a computer program
  run
• simultaneously on two or more computers that are
  communicating with each other over a network.
• DATE / TIME This Friday, April 25, 200 - 330
  p.m.
• PLACE Turing Auditorium, Polya Hall
  --http//campus-map.stanford.edu/index.cfm?ID14-1
  60
• Tech Briefings are open to everyone - faculty,
  staff and students. No registration is required
  for these
• free presentations. This is your opportunity to
  get updates from and ask questions of IT
  staff/experts.
• No fees. No fuss.

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Sample Program Handout