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Theresa Ryan Department of Finance Ireland

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Title: Theresa Ryan Department of Finance Ireland


1
Theresa RyanDepartment of FinanceIreland
  • Procurement Management Reform in Ireland

EU Learning Lab 4 July 2005
2
Irish Procurement Context
  • Current estimate of public procurement
    expenditure is 15 billion per year
  • 10 of GDP and
  • 35 of total Government spending
  • 53 supplies and services 47 works
  • Decentralised approach to procurement

3
Total Market Breakdown - Estimate Roughly
!! m
  • Central Government 1,350
  • Local Authorities 4,000
  • Health Sector 2,650
  • Education Sector 1,300
  • Non-commerical State Bodies 700
  • Commerical SBs / Utilities 5,000
  • Total 15,000

4
Procurement Management Reform
  • Background
  • General Approach to Implementation
  • Four Strands
  • Capacity Building
  • Aggregation
  • Training Education
  • eProcurement

5
Background
  • eProcurement Strategy
  • Establishment of NPPPU
  • National Public Procurement Policy Framework
  • Strategic approach to procurement
  • Underpinned by a concept of VFM
  • Requirement for corporate procurement plans

6
General Approach to Implementation
  • A sound procurement foundation is essential for
    implementing an eProcurement strategy
  • NPPPU is laying that foundation .
  • Procurement management reform being addressed via
    four strands

7
Capacity Building
  • Capacity building projects
  • Each focuses on better approach to purchasing
  • Spend analysis
  • Identify where savings can be made
  • Procedures and policies
  • Systems and skills
  • Next step each Ministry to produce corporate
    procurement plan

8
Capacity BuildingeProcurement Initiatives Fund
(EIF)
  • Funding provided in 2003 and 2004 to kick-start
    eProcurement in some sectors
  • Health
  • Local Government

9
Aggregation
  • Draft strategy on approach to aggregation
  • Pilot project on electricity
  • Looking at
  • photocopiers
  • paper
  • travel
  • Market impact being considered

10
Training Education
  • Framework for procurement training being
    developed
  • Best practice guidelines being prepared

11
eProcurement
  • Approach
  • Etenders
  • Signpost portal/website
  • Electronic catalogue
  • Others

12
eProcurement Approach
  • Incremental approach
  • Building on what we have
  • Researching best practices
  • Liaising with other EU (and non-EU) jurisdictions

13
etenders
  • www.etenders.gov.ie
  • Developments to date
  • Launched March 2001
  • Site review conducted early 2003
  • Conversion to Oracle platform
  • OJEU wizard and eSender status since April 2004

14
etenders (contd.)
  • Recent enhancements
  • Supplier alerts
  • Improved search facilities
  • Reminder facility for Contract Award Notices
  • Facility to view guidance material online
  • Accessibility statement and audit
  • Irish version of website
  • Postbox facility for supplies and services (works
    being addressed)

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22
etenders contd.
  • Next
  • Online clarifications
  • Online tender evaluation (pilot)
  • Community forums
  • Postbox stage 2 (restricted tenders)
  • Development into tender management facility

23
etenders Registration Statistics
  • General Statistics as of 23 June 2005
  • Authorities registered 1,393
  • Authorities Users registered 2,132
  • Suppliers registered 25,273
  • Active Tenders 1068

24
etenders contd.
  • Marketing campaign in progress
  • Have had
  • Newspaper and journal advertising
  • Radio advertising
  • Online advertising
  • Electronic etenders magazine
  • Information seminars and events

25
Signpost Portal
  • Launched January 2005
  • Provides links to all public procurement
    websites, current and future including
  • etenders website
  • PPP website
  • Procurement news
  • Guidance
  • eCatalogue (for public sector buyers)
  • Training

26
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27
Electronic catalogue (in test)
  • Irish Public Sector Buyers Catalogue
  • Working title www.ps-cat.gov.ie
  • Current arrangements for information
  • Shopping cart functionality
  • Future
  • Framework agreements
  • Aggregated agreements
  • Punch-out

28
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29
Electronic Auctions
  • Very little real experience in Ireland
  • eAuctions SIG
  • Looking at eAuctions with a view to providing
    guidance on their usage in public sector
  • Looking at UK and NI experience, also other EU
    pilots, EU Learning Lab etc.

30
Other
  • Purchasing Cards Pilot
  • Pilot Framework Agreements
  • Savings to be measured!

31
Theresa RyanDepartment of FinanceIreland
  • Procurement Management Reform in Ireland

EU Learning Lab 4 July 2005
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