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MSc Health Sciences Education Grant Writing Workshop

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Title: Slide 1 Author: tretjac Last modified by: Hollinshead, Wendy Created Date: 4/6/2006 2:35:38 PM Document presentation format: On-screen Show (4:3) – PowerPoint PPT presentation

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Title: MSc Health Sciences Education Grant Writing Workshop


1
MSc Health Sciences Education Grant Writing
Workshop
  • June 10, 2014
  • Presented by Health Research Services
  • Lisa Hodge, hodgel_at_mcmaster.ca, x26367
  • Serena Jennings, sjenn_at_mcmaster.ca, x22057

2
McMaster Research Services Resources
  • Introduction to Research Services at McMaster
  • Health Research Services (HRS) Faculty of
    Health Sciences
  • Wendy Hollinshead, Assistant Director, Grants
  • Serena Jennings, Senior Grants Advisor
  • Michelle Dowling, Senior Grants Advisor
  • Lisa Hodge, Senior Grants Advisor CIHR
  • Research Office for Administration, Development
    Support (ROADS)
  • Sherisse Webb, Assistant Director Development
  • Pam McIntyre, Senior Advisor SSHRC contact
  • Grace Kim, Senior Grants Advisor NSERC contact
  • Cynthia Belaskie, Senior Grants Advisor CIHR
    contact
  • McMaster Industry Liaison Office (MILO)
  • Gay Yuyitung, Business Development Manager
  • Industry-sponsored research contracts
    commercialization

3
Grant Writing Grant Proposal Submissions
Presented by Lisa Hodge, HRS
  • Grantsmanship is not just about the writing
  • Good grant writing takes time, planning, and
    direction
  • Advice seeking is smart grant planning

4
  • Most researchers are great at science and not
    so great at sales Great grant writers sell
    research ideas so that great scientists can
    discover great things!

5
THREE STEP PROCESS OF GRANT SUBMISSIONS
  • 1. PLANNING
  • Funding Sources the right fit/the right choices
  • Strategies for grant submission planning
  • Managing timelines
  • Finding/sourcing help seeking expertise
  • 2. WRITING
  • Follow instructions
  • Arts and crafts of putting it together
  • 3. SUBMITTING
  • Eligibility
  • Sponsor process
  • Institutional process

6
1. PLANNING
  • Ideas/Inspiration/Collaboration
  • Know/Define Program of Research (research
    area/interest)
  • Colleagues (Network of Support and Collaborators)
  • Sources of Funding the Right Fit
  • Independent research making your own way
  • Implementation
  • Develop Strategy for Funding submission(s)
  • Manage Timelines
  • Seek Advice and Administrative Help

7
Doing research is fun writing about the
research is not. Despite this, we must write
journal articles because science communicates
through its journals. Paul Silvia
8
2. WRITING
  • THE BASICS
  • Follow instructions
  • Less is more short and small (4 rules)
  • Big words can cause big problems
  • White space counts
  • The write order
  • Researchers are not automatically good writers,
    and research cannot be accomplished without good
    grant writing.

9
FOLLOW THE INSTRUCTIONS
  • Print a copy of CURRENT competition instructions
  • Basic
  • Participant requirements
  • Eligible research areas
  • Format
  • Strategic
  • Review criteria can guide your section titles

10
LESS IS MORE
  • 4 LITTLE RULES
  • OMIT NEEDLESS WORDS
  • USE GOOD, SMALL WORDS
  • CORRECT USE OF ABBREVIATIONS
  • ONE WORD CAN BE ENOUGH

11
1. OMIT NEEDLESS WORDS
  • Delete very, quite, basically, actually,
    virtually, extremely, remarkably, completely, at
    all, and so forth.
  • Basically, these quite useless words add
    virtually nothing at all like weeds, they'll in
    fact actually smother your sentences completely.

12
1a. OMIT NEEDLESS WORDS
  • Delete very, quite, basically, actually,
    virtually, extremely, remarkably, completely, at
    all, and so forth.
  • Basically, these quite useless words add
    virtually nothing at all like weeds, they'll in
    fact actually smother your sentences completely.

13
1b. OMIT NEEDLESS WORDS
  • Delete very, quite, basically, actually,
    virtually, extremely, remarkably, completely, at
    all, and so forth.
  • These words add nothing like weeds, they'll
    smother your sentences.

14
2. USE GOOD, SMALL WORDS
  • Of 110 Stanford undergraduates polled, most
    admitted to making their writing more complex to
    appear smarter.
  • Have you ever changed the words in an academic
    essay to make the essay sound more valid or
    intelligent by using complicated language? 86.4
    said yes.
  • Nearly two-thirds answered yes to When you
    write an essay, do you turn to the thesaurus to
    choose words that are more complex to give the
    impression that the content is more valid or
    intelligent?
  • Oppenheimer Appl.
    Cognit. Psychol. 20 139156 (2006)

15
2a. USE GOOD, SMALL WORDS
  • Original phrase
  • The medical community indicates that a
    program of downsizing average total daily caloric
    intake is maximally efficacious in the field of
    proactive weight-reduction methodologies.
  • Revised phrase
  • Doctors say that the best way to lose weight
    is to eat less.

16
3. ABBREVIATIONS
  • Less is more (use fewer abbreviations)
  • Jargon is confusing abbreviated jargon is
    maddening
  • Get it right use correct abbreviations

17
3a. USE FEWER ABBREVIATIONS
  • COMPLICATED FORMULAS AND MULTIPLE ABBREVIATIONS
    CAN LOSE THE READER
  • SCIENTIFIC JARGON CAN MAKE ABBREVIATIONS
    IMPOSSIBLE TO FOLLOW
  • When the flow of the submission is impaired
    by the use of jargon or overuse of abbreviations,
    then the savings in space is lost in translation.

18
3b. USE CORRECT ABBREVIATIONS
  • Time s, min, h
  • Centrifugal force x g (not RPM)
  • Units kDa, µM, µm

19
4. ONE WORD CAN BE ENOUGH
  • Formulaic Phrases (use 1 word or skip)
  • for the purpose of (to)
  • due to the fact that (because)
  • at this point in time (now)
  • in the near future (soon)
  • with regard to (about)
  • in view of the fact that (because)

20
BIG WORDS ARE BIG PROBLEMS
  • Dont try to use big words in place of small
    simple words---less is more
  • Many individuals display inaccurate self-
    assessments of their deficient writing skill
    levels.
  • ("Few people realize how badly they write)
  • Paul Silvia
  • Dont be one of them

21
WHITE SPACE COUNTS
  • Page limitations can leave a grant writer
    feeling the need to compress font and reduce
    headers to maximize writing space
  • Condensed font is obvious to reviewers
  • White space makes reading easier and more
    enjoyable for reviewers
  • Overuse of underlining or bolding is as bad as no
    white space

22
THE WRITE ORDER
  • Develop outline (lots of messages to self)
  • Develop provisional title
  • Results
  • References literature review
  • Materials, Subjects, and Methods
  • Introduction
  • Discussion
  • Summary
  • Abstract
  • Title, keywords and footnotes

23
3. SUBMITTING
  • What you must know before submitting
  • Eligibility rules and restrictions (sponsor
    specific).
  • Institutional Process (facilitates review and
    approval)
  • Sponsor Process
  • Contact the Senior Grant Advisor in your faculty
    research office for more information.

24
ELIGIBILITY
  • Before you start an application, always check the
    eligibility for restrictions or exceptions that
    determine who can apply for funding
  • Sponsors have different definitions for different
    types of applicants and participants
  • Guidelines can be more or less restrictive and
    can be related to other sources of funding
    already held
  • There are sponsor specific limits to how many
    applications can be under review at once

25
INSTITUTIONAL PROCESS
  • All proposals for research funding from
    applicants and co-applicants must obtain
    institutional approval on behalf of McMaster
    University prior to submission.
  • A copy of the proposal (including budget), a
    completed checklist approval form and ethics
    certifications (if applicable) must be submitted
    to the appropriate research office to obtain
    institutional approval/sign off.
  • Contact the Senior Grant Advisor in your faculty
    research office for more information about review
    deadlines and approval processes.

26
SPONSOR PROCESS SPECIFICS
  • Every sponsor is different
  • Guidelines for submitting
  • Platform for online submission (and review)
  • Timelines and deadlines (LOI and other lingo)

27
Where to look to Find Funding?
  • Subscribe to funding bulletins
  • HRS hsresadm_at_mcmaster.ca
  • ROADS contact Research Information Specialist,
    Susan Gordon (gordosc_at_mcmaster.ca)
  • Search the COS Pivot database http//pivot.cos.co
    m/
  • Search the major funding agencies websites
  • Contact an expert
  • for ROADS, contact Research Information
    Specialist, Susan Gordon gordosc_at_mcmaster.ca)
  • For HRS, contact Muriel Gervais
    gervaism_at_mcmaster.ca

28
Tri-Agency CIHR, NSERC and SSHRC
  • Choosing the correct funding vehicle is the
    starting point for writing a
  • grant submission
  • Write to the sponsor criteria and mandate
  • Canadian Institutes of Health Research (CIHR)
    major federal funding agency for health research
    to excel, according to internationally accepted
    standards of scientific excellence, in the
    creation of new knowledge and its translation
    into improved health for Canadians, more
    effective health services and products and a
    strengthened Canadian health care system.
  • Natural Sciences and Engineering Research Council
    of Canada (NSERC) supports both basic university
    research through discovery grants and project
    research through partnerships among
    post-secondary institutions, governments and the
    private sector, as well as the advanced training
    of highly qualified people.
  • Social Sciences and Humanities Research Council
    of Canada (SSHRC) supports university-based
    research, research training and knowledge
    mobilization activities in the social sciences
    and humanities.

29
CIHR Open Operating Grants
  • CIHR 2015
  • Transitional Operating Grant Competition
  • Project competitions occur twice a year in March
    and September
  • Next competition
  • Registration due Feb 2
  • Application due March 2, 2015
  • Next Information Session January 2015 info to
    be posted in funding opportunities bulletin and
    HRS website.
  • http//fhs.mcmaster.ca/healthresearch/research_fun
    dingsource_cihr.html

30
Tips
  • Provide a draft for review to the research office
    by (or before) the INTERNAL deadline (usually 2
    wks before FINAL)
  • Success rates appear to be related to peer
    review
  • Spell check is not always correct laymans
    review for grammar and spelling
  • Common CV can be a time-sucker
  • Resubmissions should not take less effort or time
    than a new submission
  • Offer peer reviewer comments to research office
    to assist with resubmission revisions

31
REVIEW - again and again
  • Read the instructions (before, during, after)
  • Dont underestimate time required to complete
  • Manage timelines of sponsor and research office
  • Review previous successful applications (contact
    your Advisor for help in obtaining these)
  • Peer review - ask a non-related colleague to
    review for content/accuracy/grammar
  • Use plain/lay language when instructed
  • Translation and training HQP should be included
  • Emphasize outcomes and value to Canadians

32
Budget Suggestions
  • Make sure your Budget is realistic
  • Consider using at table for lots of data
  • Link budget items to aims/objectives in the
    proposal (salaries are approximate use
    Departmental rates)

Student Year 1 Year 2 Year 3 Year 4 Year 5
PhD 1 22,000 22,000      
Masters 1 18,000        
PhD 2     22,000 22,000 22,000
Masters 2   18,000 18,000    
Masters 3       18,000 18,000
Total 40,000 40,000 40,000 40,000 40,000
33
Grant Proposal Submissions
Presented by Serena Jennings, HRS
  • Questions on Grant Writing
  • Stretch / Washroom Break
  • Grant Proposal Submissions

34
McMaster Research Services Resources
  • Introduction to Research Services at McMaster
  • Health Research Services (HRS) Faculty of
    Health Sciences
  • Wendy Hollinshead, Assistant Director, Grants
  • Serena Jennings, Senior Grants Advisor
  • Michelle Dowling, Senior Grants Advisor
  • Lisa Hodge, Senior Grants Advisor CIHR
  • Research Office for Administration, Development
    Support (ROADS)
  • Sherisse Webb, Assistant Director Development
  • Pam McIntyre, Senior Advisor SSHRC contact
  • Grace Kim, Senior Grants Advisor NSERC contact
  • Cynthia Belaskie, Senior Grants Advisor CIHR
    contact
  • McMaster Industry Liaison Office (MILO)
  • Gay Yuyitung, Business Development Manager
  • Industry-sponsored research contracts
    commercialization

35
Research Offices at McMaster
  • Health Sciences Finance (FHS)
  • http//www.fhs.mcmaster.ca/finance/
  • - Research accounts for the Faculty of Health
    Sciences
  • McMaster Research Finance (non-FHS)
  • http//resfin.mcmaster.ca/
  • - Research accounts for all Faculties except
    Health Sciences
  • Separate processes for ethics certifications
  • -human, animal, biohazard, health physics

36
What we do for you
  • Application/Pre-award
  • identification of funding opportunities
  • provision of information sessions
  • assistance with budget development
  • review and editing of grant submissions
  • review for compliance with agency and
    institutional guidelines
  • Funded/Post-award
  • budget revisions and amendments (specific
    opportunities)
  • assists in managing McMaster's allocation for
    identified programs
  • ensures that researchers and the University are
    protected through funding agreements and
    compliance with agency and institutional policy
  • prepares and submits financial reports, invoices,
    requests for payments and reimbursements

37
General Application Process
  • All proposals for research funding from
    applicants and co-applicants must obtain
    institutional approval on behalf of McMaster
    University prior to submission.
  • A copy of the proposal (including budget), a
    completed application approval form and ethics
    certification (if applicable) must be submitted
    to the appropriate research office to obtain
    institutional approval.
  • Contact the advisor in your research office for
    more information.

38
Successful grant proposals
  • incorporate input from many people
  • are the result of teamwork
  • are thoughtful, insightful and polished
  • are easy to read, and concise
  • are well formatted

39
Who are you? Know your role..
  • Is this application for your student thesis?
  • Therefore you should be working with your thesis
    supervisor and applying under their
    professional title.
  • Is this your own independent investigation?
  • Can apply under your professional faculty
    position.
  • Are you working with patients in a hospital or
    care setting?

40
Getting to the right person in HRS
  • Ask yourself these questions
  • 1) What Faculty am I in?
  • Faculty of Health Sciences will seek
    assistance from Health Research Services
  • Non-FHS (Mac Campus) will seek assistance from
    ROADS
  • 2) Is this a research contract or industry
    sponsored agreement?
  • All faculties will seek assistance from MILO for
    industry sponsored contracts
  • 3) Is this an application proposal or award?
  • -Proposal or award notification seek
    assistance from ROADS or HRS.
  • 4) Do I have an account already and my question
    is finance related - Seek assistance from your
    respective institutional finance person

41
You are the integrator.
  • Responsible for
  • Scientific content and discoveries
  • Financial budget and expenditure
    responsibilities
  • Ethics
  • project management
  • trainees / supervisors
  • Plus all of your other responsibilities
    teaching / administrative /clinical
  • As the main applicant, it is up to you to manage
    both the application and the administrative
    requirements.

42
Cooperative administration....
  • Project Team Trainee, Supervisor, Research
    Assistants / Coordinators / Admin assistants
  • Local Co-Investigators (same institution as you)
  • -their departmental and institutional processes
  • External Co-Investigators (outside your
    institution)
  • their departmental and institutional processes
  • Academic Department Offices, Processes
    Approvals
  • Institutional Department Offices, Processes
    Approvals

43
Communicate the details of your funding
opportunity
  • For e-mail inquiries
  • -Always state who the PI is on the project.
    This is the person who will hold the research
    account.
  • -Send us the specific link to the funding
    opportunity.
  • -Reference the project title.
  • -Indicate what you need (institutional approval,
    account request)
  • Communicate your proposal plan with your research
    team, your admin team, your department and your
    institutional office

44
Communicate with your application team
  • Your assistants cant read your mind
  • your co-investigators at the same institution
  • Your co-investigator at other institutions
    remember that they will have institutional review
    and approval processes that take time
  • Your departmental level
  • Your grants advisor at your institutional office

45
Communicate and initiate the review and approval
process
  • Complete and sign an HRS Checklist
  • Investigator Information, Sponsor Information,
    Project Information, Certifications/Approvals,
    Facilities And Resources, Conflict Of Interest,
    Account Holders Accountabilities Form,
    Signatures, Special Instructions.
  • http//fhs.mcmaster.ca/healthresearch/administrati
    on_forms.html
  • Submit a copy of your proposal, budget and
    justification
  • Include any appropriate ethics (Biohazard is
    required at time of application).

46
Institutional review and approval
  • HRS receives your application package and will
    review the documents for institutional and
    sponsor compliance and guidelines
  • If there are any major issues such as eligibility
    or matching funding requirements etc. these will
    need to be revised prior to obtaining approval
  • HRS will obtain your institutional signature and
    return the signature page to you.
  • Complete any further revisions and SUBMIT!

47
Communicate your funding decision
  • sets up the process for a research account
  • indicates to terminate the application process
  • Submit your Notice of Award / Funding Decision to
    your department and your institutional research
    office
  • For resubmissions of a previous grant proposal
  • You will need to complete a new HRS checklist and
    go through the same processes for departmental
    and institutional review and approval as a new
    application.
  • If you wish to share your reviewers comments,
    that is helpful for the review of your
    resubmission

48
Be aware of the research policies that apply to
your application / award
  • Overhead policy must apply if sponsor allows it
  • Research account policy know your
    responsibilities
  • Financial Conflict of Interest policies
    Declare!
  • Ethics policies investigate, comply and obtain
    your approval(s)!
  • HRS Links for Policies Regulations
  • http//fhs.mcmaster.ca/healthresearch/research_po
    licies_guide.html
  • University Policies, Procedures Guidelines, A-Z
    Index, Research
  • http//www.mcmaster.ca/policy/A_Z_index.htmlR

49
Slowing down the processcommon pitfalls
  • Incomplete HRS checklists fill them out
    completely
  • HRS checklists that are not signed
  • Incomplete accompanying documentation
  • No budgets or budget justifications
  • Submissions after internal or general deadlines
  • Ethics certifications that do not reference the
    current proposal
  • Make the amendments required for the current
    proposal and sponsor prior to submission to HRS
  • Last-minute emergencies
  • Unnecessary communication or duplication of
    documentation

50
Getting what you want FAST
  • Communicate about the funding opportunity, the
    details and your application. Find out about
    internal deadlines.
  • Communicate any extenuating circumstances around
    your application to your department and senior
    grants advisor eg eligibility, budgets, special
    requirements
  • Provide documentation that is complete and
    approved with signatures
  • Meet the internal deadlines
  • -submit to your department 3 weeks before and
    HRS 2 weeks before the sponsor deadline.

51
The only constant is change
  • FYI The McMaster Mosaic project is an
    institution-wide project to modernize business
    processes and integrate an enterprise resource
    planning system.
  • http//www.mcmaster.ca/mosaic/
  • The research administration module is scheduled
    to go live in June 2014.
  • Keep in touch with your research administrators
    in order to stay on top of revised processes.

52
Resources
  • Read The Art of Grantsmanship, by Jacob Kraicer
    http//fhs.mcmaster.ca/healthresearch/guide_grants
    manship.html
  • CIHR Guidebook for New Principle Investigators
    http//fhs.mcmaster.ca/healthresearch/documents/CI
    HRGrantWritingGuidebookforNewInvestigators.pdf
  • HRS website http//fhs.mcmaster.ca/healthresearch
    /
  • Book How to Write a Lot by Paul J. Silvia
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