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Proposals for Principles and Recommendations for a Vital Statistics System, Rev. 3

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Title: Proposals for Principles and Recommendations for a Vital Statistics System, Rev. 3


1
Proposals for Principles and Recommendations for
a Vital Statistics System, Rev. 3 Part One,
Chapter 2 United Nations Statistics Division
2
Outline of the presentation
  • Introduce each section and contents
  • What is new and what is revised? Reasons?
  • Points for discussion

3
Proposed sections in the chapter
  1. Definition of vital statistics system
  2. Priority in data collection
  3. Principles for the collection and compilation of
    vital statistics
  4. Designation of responsibilities, organizational
    structure of a national vital statistics system
  5. Integration and coordination in the vital
    statistics system
  6. Topics and themes to be covered in a vital
    statistics system
  7. Operational principles for compiling and
    processing vital statistics
  8. Presentation of results and data dissemination

4
Proposed changes from Rev. 2
  • Overall
  • Covers all possible sources to generate vital
    statistics, not only focusing on civil
    registration-based vital statistics
  • More specific changes
  • Definition of a vital statistics system is
    incorporated - Section A
  • Quality control - a new principle for the
    collection and compilation of vital statistics -
    Section C
  • More elaborated discussion is presented on the
    advantages and disadvantages of the three major
    alternatives in administering the vital
    statistics programmes - Section D
  • Topics and themes that can be collected in
    censuses and in single-round retrospective
    surveys to estimate fertility, mortality and
    nuptiality are incorporated - Section F.
  • A new subsection - protection against disclosures
    in statistical presentations is added while
    discussing presentation of results and data
    dissemination - Section H

5
Basis of the proposed revisions
  • Internal reviews
  • Feedbacks from users of the Principles and
    Recommendations for a Vital Statistics System,
    Rev. 2
  • Communications with countries/experts
  • Regional workshops
  • Responses to the concept note
  • National experiences gained in the last 10 years
  • Additional revisions will be incorporated based
    on discussions from this EGM

6
Section A
  • Definition of a vital statistics system (no
    change)
  • A vital statistics system is defined as the total
    process of (a) collecting information by civil
    registration or enumeration on the frequency of
    occurrence of specified and defined vital events,
    as well as relevant characteristics of the events
    themselves and of the person or persons
    concerned, and (b) compiling, processing,
    analyzing, evaluating, presenting and
    disseminating these data in statistical form. The
    vital events of interest are live births,
    adoptions, legitimations, recognitions deaths
    and foetal deaths and marriages, divorces,
    separations and annulments of marriage

7
Section A (Cont.)
Civil registration
Population census
Samples surveys
Sources of vital statistics
Sample registration
Health services
Administrative records
8
Section B Priority in data collection
  • In the following order (civil registration)
  • live births and deaths
  • foetal deaths
  • Marriages and divorces
  • Others
  • Censuses and surveys
  • Live births and deaths
  • Marriages
  • Divorces

Population growth and key health indicators
Perinatal mortality and pregnancy outcomes
9
Section C - Principles for the collection and
compilation of vital statistics
  • Covered in the Rev. 2
  • Universal coverage
  • Continuity
  • Confidentiality
  • Regular dissemination
  • Propose to add
  • Quality control

10
Section C - Principles for the collection and
compilation of vital statistics (cont.)
  • Universal coverage
  • Covering all vital events occurring in every
    geographic area and in every population group
  • Continuity
  • Data need to reflect short-term fluctuations,
    including seasonal movements, as well as
    longer-term movements

11
Section C - Principles for the collection and
compilation of vital statistics (cont.)
  • Confidentiality
  • Personal information safeguarded
  • Widest possible use of data but with provisions
    on confidentiality
  • Regular dissemination
  • Monthly and quarterly count of vital events
  • Detailed annual tabulations by demographic and
    socio-demographic characteristics
  • National and international comparable

12
Section C - Principles for the collection and
compilation of vital statistics (cont.)
  • Quality control
  • Procedures that ensure the quality of vital
    statistics -completeness, correctness,
    availability and timeliness
  • An integrated element within the vital statistics
    system
  • Regular and routine
  • Set up at each step
  • Field activities
  • Querying practices at the time of data collection
  • Following up with statistical report transfer
  • Checking/querying at statistics editing, coding
    and tabulation stages

13
Section C - Principles for the collection and
compilation of vital statistics (cont.)
  • Quality control response to the concept note
  • noted that a specific focus in reviewing
    principles and recommendations is placed on
    quality control and assurances, and such approach
    is strongly supported.

14
Section D - Designation of responsibilities,
organizational structures of a national vital
statistics system
  • What to include under the legal framework for
    civil registration and vital statistics systems
  • Responsibility for collecting, compiling,
    processing and disseminating vital statistics
  • Civil registration as the source of vital
    statistics
  • Designate duties how vital statistics system
    obtains data from civil registration
  • Coordination mechanisms
  • Civil registration and vital statistics systems
  • Various sources of vital statistics concepts,
    definitions, classifications
  • Users and producers
  • Requirement of statistical information recorded
  • Reporting, compilation, processing, tabulation,
    analysis, presentation and dissemination
    procedures
  • Procedure to monitoring and evaluation of the
    system

15
Section D - Designation of responsibilities,
organizational structures of a national vital
statistics system
  • Vital statistics administration
  • Within national statistical office
  • Equal treatment of vital events more likely
  • More extensive tabulations
  • No control over data collection
  • With other competing priorities (census)
  • Within the civil registration office
  • Direct control over data collection
  • Might not be very interested in the statistical
    function
  • Within relevant agencies (e.g., birth/death in
    Ministry of Health)
  • For some, more interest in statistics generate
    better data
  • For others, not so much interest in statistics
    (eg, court registering marriages and divorces)

16
Section E - Integration and Coordination
  • Coordination mechanisms
  • adopting uniform legislation on a nationwide
    basis
  • using consistent concepts, definitions and
    classifications within the vital statistics
    system, across all data sources
  • ensuring centralized coordination of statistical
    activities
  • creating an inter-agency coordination committee
  • adopting uniform processes and practices at every
    level of the vital statistics system

17
Section E - Integration and Coordination
  • Techniques to improve communication between local
    and central offices between staffs in civil
    registration and vital statistics offices ?
    improve uniformity
  • Issuing handbooks
  • Producing newsletters jointly by staff from
    different offices, discussing various issues,
    keeping everyone informed
  • Conducting trainings by travelling consultants
    can also check quality and completeness at local
    and sub-national level by consultants

18
Section E - Integration and Coordination
  • Coordination mechanisms response to the concept
    note ? strengthening the text?
  • Many highlighted the importance of coordination
    mechanisms in successfully running the civil
    registration and vital statistics systems.
    Proposals from the respondents included that the
    revision should reaffirm the importance of
    collaboration between key institutions. The
    revision should also point out the benefits of
    creating an inter-agency committee to overseeing
    the operation of civil registration and vital
    statistics. The coordination among key
    institutions also benefits from establishing a
    clear delineation of responsibilities of various
    institutions in the legal framework for the vital
    statistics system. In addition, common concepts
    and definitions across all data sources should be
    emphasized in the revision.

19
Section F - Topics and themes to be covered in a
vital statistics system
  • Topics and themes to be collected for vital
    statistics purposes through a civil registration
    system core and non-core, for
  • Live birth
  • Death
  • Foetal death
  • Marriage
  • Divorce
  • ESA/STAT/AC.233/3, table 1

20
Section F - Topics and themes to be covered in a
vital statistics system
  • Topics and themes to be collected through
    population censuses and sample surveys, on
  • Fertility
  • Mortality
  • ESA/STAT/AC.233/3, table 2

21
Section F - Topics and themes to be covered in a
vital statistics system
  • Topics to be covered response to the concept
    note
  • In general, all replies support re-visiting the
    core topics for a vital statistics system.
    Summarizing the opinions, they range from the
    need to enlarge the list of core topics for
    example, with variables to monitor maternal
    health and pregnancy outcomes or expanding the
    variable of marital status to accommodate people
    who are in civil partnerships to noting that
    quite a few of the core topics in the current set
    of recommendations are not used because of the
    low response rate.

22
Section G - Operational principles for compiling
and processing vital statistics
  • Advance planning for data collection
  • Meeting user needs, setting priorities
  • Long-range programming 3 4 year planning
  • Compiling statistics for all geographic areas,
    major/minor civil divisions, major town and
    cities, by urban/rural
  • Covering total population, with accompanying
    meta-data
  • Identifying important population sub-groups (eg,
    based on ethnicity)

23
Section G - Operational principles for compiling
and processing vital statistics (cont.)
  • Centralized compilation at national level is
    recommended
  • Recommendations on various components of vital
    statistics system
  • Obtaining records from data collection agency
    strict reporting schedule
  • Editing, data intial checking
  • Querying at inconsistency/inappropriate response
  • Imputation of missing and inconsistent
    information
  • Coding, in particular cause of death and place of
    registration/residence/occurrence, needs special
    instructions
  • Converting data into electronic format
    responsibilities/procedure/checks

24
Section G - Operational principles for compiling
and processing vital statistics (cont.)
  • Recommendations on various components of vital
    statistics system (cont.)
  • Tabulation
  • Review conducted on coverage of vital statistics,
    completeness accuracy of characteristics,
    sufficient information, and timeliness
  • Provide meta-data to users when prepare
    tabulations
  • Tabulating based on occurrence, not registration,
    revealing information on delayed registration
  • Tabulating based on usual residence

25
Section H - Presentation of results and data
dissemination
  • Basic principles
  • Regular dissemination
  • All geographic area
  • Data by necessary classification
  • Timely reporting

26
Section H - Presentation of results and data
dissemination (cont.)
  • Forms of data dissemination/ways to strengthen
    dissemination programme
  • Annual publication
  • Working tabulations
  • Quarterly and monthly bulletin
  • Electronic dissemination
  • Special tabulation, for users upon request
  • Technical meetings, discussing contents and
    limitations of the data files and how best to use
    and interpret them
  • Directory of users, announcing availability of
    publications and technical meetings
  • Protection against disclosure in statistical
    presentations (new!)
  • Type of disclosure
  • How to deal with them

27
Points for discussion
  • Structure and content of the chapter
  • Core/non-core topics to be covered on civil
    registration statistical form
  • Newly proposed additions
  • Quality control as one principle for the
    collection and compilation of vital statistics
    (Section C)
  • Topics to be collected in censuses and surveys
    (Section F)
  • Protection of privacy at data dissemination
    (Section H)
  • Any additions/revisions?
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