R10 Annual General Meeting

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R10 Annual General Meeting

• 2-3 March 2013
• Chiang Mai, Thailand

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Roll Call
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Agenda
Time Agenda Items Leads
0800-0830 Registration and Arrivals of Delegates Fanny Su and Ewell Tan
0830-0832 Call to Order by R10 Director Toshio Fukuda
0832-0850 Roll Call Hidenori Nakazato
0850-0900 Review and Approval of Agenda Toshio Fukuda
0900-0920 Welcome Address by Region 10 Director Toshio Fukuda
0920-0930 Address by Vice President, MGA / MGA Board Chair Ralph M. Ford
0930-940 Address by Executive Director E. James Prendergast
0940-0950 Address by Managing Director, MGA Cecelia Jankowski
0950-1000 Address by Managing Director, EA Douglas Gorham
1000-1030 Coffee/Tea Break
1030-1100 Addresses by President-Elect Candidates 2014 with Q A (Howard Michel and Tariq Durrani) Lawrence Wong
1100-1110 Presentation of Roberts Rules of Orders Ramakrishna Kappagantu
1110-1120 Report on the Region 10 EXCOM Meeting Hidenori Nakazato
1120-1125 Approval of Minutes of the Previous R10 Meeting Hidenori Nakazato
1125-1140 2012 Finance Report by R10 Treasurer Michael Ong
1125-1140 Audit Report for 2012 Finance Takatoshi Minami
1140-1150 Presentation of 2013 Budget by R10 Treasurer Takao Onoye
1150-1205 Photo Call
1120-1330 Lunch
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1330-1406 Presentation by Membership Activities Committee, Vice Chair 6 mins, Members 3 mins each, QA 6 min Darrel Chong
1406-1430 Presentation by Technical Activities Committee, Vice Chair 6 mins, Members 3 mins each, QA 6 min Takatoshi Minami
1430-1433 Presentation by Newsletter Editor Ruey-Beei Wu
1433-1435 Launch of New R10 Website Gowtham Prasad K. N.
1435-1438 Presentation by Electronic Communications and Information Management Coordinator Gowtham Prasad K. N.
1438-1453 Presentation by Strategic Planning Sections Congress Coordinator Zia Ahmed
1453-1503 R10 Advisory Committee Lawrence Wong
1503-1505 Briefing on Poster Session Hidenori Nakazato
1505-1600 Poster Sessions by EXCOM members R10 Excom
1530-1600 Coffee/Tea Break
1600-1610 Honorary Membership Committee Isao Shirakawa
1610-1625 Special Interest Group on Humanitarian Technology Satish Babu
1625-1635 Knowledge Sharing Presentation by 2011 R10 Large Section Award Winner on its Section Activities Hyderabad Section
1635-1645 Knowledge Sharing Presentation by 2011 R10 Small Section Award Winner on its Section Hiroshima Section
1645 Adjournment Toshio Fukuda
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DINNER BANQUET (Dress code Business Casual) DINNER BANQUET (Dress code Business Casual) Hidenori Nakazato
1830 Buffet Dinner begins
1845-1915 Cultural Show
1915-1930 MOU Signing with Chiang Mai University on Continuing Education Douglas Gorham
1930-2015 Presentation of Awards and Anniversary Banners Kukjin Chun
2015-2100 Presentations of proposals for 2014 R10 Meeting venue Kerala Section Bangalore Section Queensland Section
2100 Dinner Ends
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March 3
Time Agenda Items Agenda Items Agenda Items Leads
830-835 Call to Order Call to Order Call to Order Toshio Fukuda
835-840 Resolution(Tribute to the Memory of Marzuki Bin Khalid) Resolution(Tribute to the Memory of Marzuki Bin Khalid) Resolution(Tribute to the Memory of Marzuki Bin Khalid) Toshio Fukuda
840-850 Resolution(Rectification of 2013 Budget) Resolution(Rectification of 2013 Budget) Resolution(Rectification of 2013 Budget) Takao Onoye
850-900 Region 10 Humanitarian Technology Conference 2013 Region 10 Humanitarian Technology Conference 2013 Region 10 Humanitarian Technology Conference 2013 Takako Hashimoto
900-910 Report on TENCON 2012 Report on TENCON 2012 Report on TENCON 2012 Philippines Section
910-920 Presentation on TENCON Spring 2013 Presentation on TENCON Spring 2013 Presentation on TENCON Spring 2013 NSW Section
920-930 Presentation on TENCON 2013 Presentation on TENCON 2013 Presentation on TENCON 2013 Xian Section
930-940 Presentation on TENCON 2014 Presentation on TENCON 2014 Presentation on TENCON 2014 Thailand Section
940-950 Region 10 Student/GOLD/WIE Congress 2013 Region 10 Student/GOLD/WIE Congress 2013 Region 10 Student/GOLD/WIE Congress 2013 Om Perkash
950-1020 Coffee/Tea Break Coffee/Tea Break Coffee/Tea Break
1020-1150 TRAINING WORKSHOP TRAINING WORKSHOP TRAINING WORKSHOP
1020-1150 Time Breakout 1 Breakout 2
1020-1150 1020- 1050 Section Management Fanny Su Feedback Session Zia Ahmed
1020-1150 1050- 1120 Conference Leadership Training Program Susan Root and Julie Amodeo Section Vitality Ralph Ford and Cecelia Jankowski
1020-1150 1120- 1150 vTools and Communication Strategy for Sections G. Prasad Educational Activities Douglas Gorham and Supavadee Aramvith
1150-1205 New Business/Other Matters New Business/Other Matters New Business/Other Matters Hidenori Nakazato
1205 Adjournment of R10 Annual Meeting Adjournment of R10 Annual Meeting Adjournment of R10 Annual Meeting Toshio Fukuda
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1345-2100 Team Bonding Activity Team Bonding Activity
1345-2100 1345-1400 Meet at Lobby
1345-2100 1400-1445 Travelling from Le Meridien Chiang Mai Hotel to Wat Phrathat Doi Suthep (temple)
1345-2100 1445-1545 Visiting Wat Phrathat Doi Suthep (temple)
1345-2100 1545-1630 Travelling from Wat Phrathat Doi Suthep to Ban-Tawai Handicraft Village
1345-2100 1630-1730 Visiting Ban-Tawai Handicraft Village
1345-2100 1730-1830 Travelling from  Ban-Tawai Handicraft Village to Jia Tong Heng Restaurant City Sight Seeing
1345-2100 1830-2030 Dinner at Jia Tong Heng Restaurant
1345-2100 2030-2100 Travelling from Jia Tong Heng Restaurant to Le Meridien Chiang Mai Hotel
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Welcome Address

• Toshio Fukuda
• IEEE Region 10 Director

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Ralph M. FordVice PresidentMGA/MGA Board Chair
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E. James PrendergastExecutive Director
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Ceceilia JankowskiSecretary, MGA
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Douglas GorthamManaging Director, EA
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Coffee/Tea Break
14
Addresses by President-Elect Candidates 2014 with
Q A

• Tariq Durrani
• Howard Michel
• Moderator Lawrence Wong, R10 Past Director

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Presentation of Roberts Rules of Orders

• Ramakrishna Kappagantu
• Region 10 Director Elect

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Report on the Region 10 Executive Committee
Meeting

• Date 5 January 2013
• Venue Lao Plaza Hotel, Vientiane, Lao P.D.R.

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• January 4 Operations Committee Meeting

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• January 4 Socializing with Laos local members to
  form a sub-section

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• January 4 Executive Committee Meeting

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Time Agenda Items Leads
0830 Welcome Introductions T. Fukuda
0840 Roll Call Review of Program Agenda H. Nakazato
0850 Appreciation L. Wang
0900 Structure of R10 ExCom T. Fukuda
0910 R10 status update L. Wong T. Fukuda
0930 Breakout Sessions 1 - Technical Activities Planning (Chair Takatoshi Minami) 2 - Membership Activities Planning (Chair Darrel Chong)
1200 Lunch Break
1300 Technical Activities Committee - An overview T. Minami
1320 R10 Conference Technical Seminar T. Minami
1325 R10 Educational Activities S. Aramvith
1330 R10 Professional Activities H. Zhang
1335 R10 Humanitarian Technology Activities D. Mathur
1340 Discussion on Technical Activities Workplan
1350 Membership Activities Committee - An overview D. Chong
1410 R10 Membership Development D. Chong
1415 R10 Awards Recognition Committee K. Chun
1420 R10 Individual Benefits Services M. Ong
1425 R10 Section/Chapter E. P. Dadios
1430 R10 Life Member K. Tada
1435 R10 GOLD Program R. Nishad
1440 R10 Women In Engineering T. Hashimoto
1445 R10 Student Activities O. Parkash / P. Pethiyagode
1450 IEEE Region 10 Student/GOLD/WIE Congress 2013 O. Parkash
1455 Discussion on Membership Activities Workplan
1505 Refreshment Break
1535 R10 Newsletter R.-B. Wu
1540 R10 Electronic Communications Information Management G. Prased
1545 R10 Strategic Planning Z. Ahmed
1550 R10 Advisory Committee L. Wong
1555 R10 New Initiatives T. Fukuda
1640 Financials T. Onoye
1650 R10 Meeting Agenda H. Nakazato
1700 Any Other Business
1710 Meeting Ends Adjournment
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• Directors Report

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• Breakout Sessions

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• Presentation by Coordinators and Committee Chairs

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• Local Member from National University of Laos

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Approval of Minutes of the Previous Region 10
Meeting

• Hidenori Nakazato
• Region 10 Secretary

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(No Transcript)
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Correction of Minutes

• 33. Executive Agenda, Lawrence Wong
• The 2012 R10 budget was rectified at the session.
  
• The enhancement to the OU petition procedures was
  also approved.
• The change to R10 Bylaw for R10 to increase the
  number of petitioners for formation of chapter is
  not approved. A team was formed to improve the
  chances of chapter vitality after formation.

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• a. The 2012 R10 budget was rectified at the
  session.
• b. The IEEE Region 10 Nomination Committee
  recommended a revision to the Region 10 Bylaws.
  The revision is to dissolve the discrepancy of
  the number of petition signatures between the
  current Region 10 Bylaws and IEEE Constitution
  and Bylaws. Therefore, the amended bylaws
  governing the nomination and election of the R10
  Direct-Elect read as follow
• IEEE Region 10 Bylaws
• 7.2.3.1 Nomination and Election of the Region 10
  Director-Elect
• Individual members may, by petition, propose
  names of other eligible voting members to be
  added to the list of candidates for Region 10
  Director-Elect. To be valid, such petition for
  Director-Elect must be signed by 600 eligible
  voting members plus 1 of the difference between
  30,000 and the number of voting members eligible
  in Region10 as listed in the official IEEE
  membership records at the end of the preceding
  year. Such petition must also reach IEEE
  Headquarters no later than twelve o'clock noon,
  New York U.S.A. time, on the Friday preceding
  June 15 of the election year, accompanied by a
  signed statement from the petition candidate,
  indicating his/her willingness to serve if
  elected.

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• c. The recommendation to increase the number of
  petition members for chapter formation is not
  supported. A team involving Deepak Mathur, James
  Wang, Borhan Ali, and two section chairs will be
  formed to continue the discussion.
• d. Arek Dadej, 2012 Australia Council Chair,
  represented the Section Chairs in Australia to
  present a statement of concern on a recent advice
  on a new reserve gain / loss process. The change
  is expected to negatively impact the growth and
  activity of geographic units in Australia and
  elsewhere. The change did not come with timely
  warning and adequate consultation with the
  membership. Such change should come with more
  communication and higher level of transparency.
  The management of reserves across the IEEE is an
  important matter that involves all units hence
  if without wide involvement of members in such
  discussion, the outcome risked disaffection among
  the members.

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• Hence, a motion was presented and voted in favor
  by the section chairs
• We move that the R10 Director is given the
  responsibility to carry the above message to the
  MGA Board, with the view of reversing the current
  reserve sharing decision and replacing it with a
  decision that is adequately consulted with, and
  justified to, the R10 membership.
• Malcolm Heron, North Australia Section Chair, in
  response to his and others experience in IEEEs
  financial reporting system, raised a statement to
  the R10 committee
• That (a) IEEE headquarters be requested by
  Region 10 to withdraw and revise the new on-line
  financial reporting system and (b) a revised
  date be set for operating units to submit
  financial reports for 2011 using L50 report
  forms.

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2012 Finance Report

• Michael Ong
• 2012 R10 Treasurer

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Audit Report for 2012 Finance

• Takatoshi Minami
• Audit Committee Chair

33
Presentation of 2013 Budget

• Takao Onoye
• Region 10 Treasurer

34
Photo Call Lunch
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Membership Activities

• Overview of Membership Activities (Darrel Chong,
  R10 Vice-Chair of Membership Activities)
• Awards and Recognition (Kukjin Chun, R10 Awards
  Recognition Committee Chair)
• GOLD (Rayees Amar Nishad, R10 GOLD Program
  Coordinator)
• Individual Benefits Services (Michael Ong, R10
  Individual Benefits Services Coordinator)
• Life Members (Kunio Tada, R10 Life Members
  Coorinator)
• Membership Development (Darrel Chong, R10
  Membership Development Coordinator)
• Section Chapter (Elmer Dadios, R10 Section
  Chpater Coordinator)
• Student Activities (Om Perkash, R10 Student
  Activities Coordinator Pasan Pethiyagode, R10
  Student Representative)
• Women in Engineering (Takako Hashimoto, R10 WIE
  Coordinator)

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Technical Activities

• Overview of Technical Activities, (Takatoshi
  Minami, R10 Vice-Chair of Technical Activities)
• Conference Technical Seminar (Takatoshi Minami,
  R10 Conference Technical Seminar Coordinator)
• Educational Activities (Supavadee Aramvith, R10
  Educational Activities Coordinator)
• Humanitarian Technology Activities (Deepak
  Mathur, R10 Humanitarian Technology Coordinator)
• Professional Activities History (Hui Zhang, R10
  Professional Activities History Coordinator)

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Newsletter

• Ruey-Beei Wu
• R10 Newsletter Editor

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Launch of New R10 Website

• Toshio Fukuda
• Gowtham Prasad K.N.

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Electronic Communications and Information
Management

• Gowtham Prasad K. N.
• R10 Electronic Communications and Information
  Management Coordinator

40
R10 Strategic Planning and Sections Congress 2014

• Zia Ahmed
• R10 Strategic Planning / Sections Congress
  Coordinator

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Presentation by R10 Advisory Committee

• Lawrence Wong
• R10 Past Director

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Briefing of Poster Session
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Honorary Membership Committee

• Isao Shirakawa
• IEEE Honorary Membership Committee

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Special Interest Group on Humanitarian Technology
(SIGHT)

• Satish Babu
• IEEE SIGHT Chair

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Dinner Banquet
1830 Buffet Dinner begins
1845-1915 Cultural Show
1915-1930 MOU Signing with Chiang Mai University on Continuing Education Douglas Gorham
1930-2015 Presentation of Awards and Anniversary Banners Kukjin Chun
2015-2100 Presentations of proposals for 2014 R10 Meeting venue Kerala SectionBangalore SectionQueensland Section
2100 Dinner Ends
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R10 Annual General Meeting
3 March 2013
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Agenda for Today
830-835 Call to Order Call to Order Call to Order Toshio Fukuda
835-840 Resolution(Tribute to the Memory of Marzuki Bin Khalid) Resolution(Tribute to the Memory of Marzuki Bin Khalid) Resolution(Tribute to the Memory of Marzuki Bin Khalid) Toshio Fukuda
840-850 Resolution(Rectification of 2013 Budget) Resolution(Rectification of 2013 Budget) Resolution(Rectification of 2013 Budget) Takao Onoye
850-900 Region 10 Humanitarian Technology Conference 2013 Region 10 Humanitarian Technology Conference 2013 Region 10 Humanitarian Technology Conference 2013 Takako Hashimoto
900-910 Report on TENCON 2012 Report on TENCON 2012 Report on TENCON 2012 Philippines Section
910-920 Presentation on TENCON Spring 2013 Presentation on TENCON Spring 2013 Presentation on TENCON Spring 2013 NSW Section
920-930 Presentation on TENCON 2013 Presentation on TENCON 2013 Presentation on TENCON 2013 Xian Section
930-940 Presentation on TENCON 2014 Presentation on TENCON 2014 Presentation on TENCON 2014 Thailand Section
940-950 Region 10 Student/GOLD/WIE Congress 2013 Region 10 Student/GOLD/WIE Congress 2013 Region 10 Student/GOLD/WIE Congress 2013 Om Perkash
950-1020 Coffee/Tea Break Coffee/Tea Break Coffee/Tea Break
1020-1150 TRAINING WORKSHOP TRAINING WORKSHOP TRAINING WORKSHOP
1020-1150 Time Breakout 1 Breakout 2
1020-1150 1020-1050 Section Management Fanny Su Feedback Session Zia Ahmed
1020-1150 1050-1120 Conference Leadership Training Program Susan Root and Julie Amodeo Section Vitality Ralph Ford and Cecelia Jankowski
1020-1150 1120-1150 vTools and Communication Strategy for Sections G. Prasad Educational Activities Douglas Gorham and Supavadee Aramvith
1150-1205 New Business/Other Matters New Business/Other Matters New Business/Other Matters Hidenori Nakazato
1205 Adjournment of R10 Annual Meeting Adjournment of R10 Annual Meeting Adjournment of R10 Annual Meeting Toshio Fukuda
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Resolution Tribute to the Memory of Marzuki Bin
Khalid

• Executive Summary
• Marzuki Bin Khalid passed away on 27 August 2012.
  A resolution honoring his history of leadership
  and accomplishment within IEEE is proposed.

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Resolution Tribute to the Memory of Marzuki Bin
Khalid

• Whereas, For more than 25 years, Marzuki Bin
  Khalid served as a member of and leader within
  IEEE
• Whereas, His deep and abiding professional
  commitment was perhaps best evidenced in his
  leadership roles within IEEE, especially in his
  efforts as Chair of IEEE Malaysia Section in 1998
  - 2000, as Region 10 Student Activities
  Coordinator in 2001-2006, as Region 10 Secretary
  in 2007 2008, as Region 10 Conference
  Coordinator in 2009 2010 and as Region 10 Vice
  Chair for Technical Activities in 2011 2012
  and
• Whereas, As we pay a grateful tribute to Marzuki
  Bin Khalid, IEEE Region 10 marks the closure of a
  singular chapter of service, accomplishment and
  endeavor that truly exemplifies what it means to
  advance technology for the benefit of humanity
  therefore, be it

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50

• Resolved, That the IEEE Region 10 Committee
  commends Marzuki Bin Khalid for his unparalleled
  career of leadership and contributions within
  IEEE and the international professional
  community, and extends its sincere sympathies to
  the family of Marzuki Bin Khalid.

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Rectification of 2013 Budget

• Takao Onoye
• R10 Treasurer

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Presentation on R10 Humanitarian Technology
Conference 2013

• Takako Hashimoto

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Report on TENCON 2012

• Philippines Section

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Presentation on TENCON Spring 2013

• New South Wales Section

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Presentation on TENCON 2013

• Xian Section

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Presentation on TENCON 2014

• Thailand Section

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Presentation on R10 Student/GOLD/WIE Congress 2013

• Om Perkash
• R10 Student Activities Coordinator

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Training Workshop
Time Breakout 1 Breakout 2
1020- 1050 Section Management Fanny Su Feedback Session Zia Ahmed
1050- 1120 Conference Leadership Training Program Susan Root and Julie Amodeo Section Vitality Ralph Ford and Cecelia Jankowski
1120- 1150 vTools and Communication Strategy for Sections G. Prasad Educational Activities Douglas Gorham and Supavadee Aramvith
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New Business / Other Matters
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• Submitted by Greg Adamson, IEEE Victorian
  Section Chair
• Title / Issue Geographic Unit Officer Term Limit
  Exceptions
• Under what circumstances should Sections approach
  the Region 10 Director to seek exceptions to the
  six year limit on geographic unit officer terms
  within a single position?
• Background
• A 2012 change to the MGA Operations Manual states
  that All officers shall not serve in any one
  position, in any single organizational unit, more
  than six years in total. ... exceptions to this
  rule require approval by the Region Director who
  will annually report such exceptions to the MGA
  Board.
• Proposed Action (If applicable)
• Region 10 Director to be requested to provide
  Sections with guidelines on when and how to seek
  exceptions to the six year limit on volunteers
  within a single position.

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NetSuite
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Thank You for You Participation!
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Team Bonding Activity Team Bonding Activity
1345-1400 Meet at Lobby
1400-1445 Travelling from Le Meridien Chiang Mai Hotel to Wat Phrathat Doi Suthep (temple)
1445-1545 Visiting Wat Phrathat Doi Suthep (temple)
1545-1630 Travelling from Wat Phrathat Doi Suthep to Ban-Tawai Handicraft Village
1630-1730 Visiting Ban-Tawai Handicraft Village
1730-1830 Travelling from  Ban-Tawai Handicraft Village to Jia Tong Heng Restaurant City Sight Seeing
1830-2030 Dinner at Jia Tong Heng Restaurant
2030-2100 Travelling from Jia Tong Heng Restaurant to Le Meridien Chiang Mai Hotel
A Bus from the temple to the hotel is available
at 1545