How to enter rotations on the portal.

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How to enter rotations on the portal.

• Family Medicine
• Selectives
• Electives
• Rita Reitzell 3/30/11, revised 3/5/2013

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Before entering a rotation on the portal

• 1. Contact the site
• 2. Complete any necessary applications/paperwork
  required by the site
• 3. Set up housing if available
• 4. Confirm the rotation

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Read the Search Hints

• Clinical Ed tab, sidebar HELP, click the link
• The search hints will save you time and
  frustration

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Rotation Registration

• Click to select the correct term (2013-14)

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Click on the rotation you want to enter.
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Using the Search Hints, enter the name and click
the button.
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Click the pull-down button
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Choose site from menu.
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Click the GO button.
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For Electives and Selectives, choose the
specialty (FM and R/U will not have a choice)
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HousingClick yes if the site has confirmed
they have it available.
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Check before you click Save

• Use the comment box
• To explain any changes that may be needed to the
  address/contact info
• Additional materials that need sent to the site
  along with the standard rotation packet

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Oops! You meant St. Elizabeth in Utica

• Back out by clicking the bread crumbs

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ERRORUSE THE COMMENTS

• You clicked on the wrong rotation when you
  entered. (EXAMPLE you meant to click on
  Elective1 but put the info in for Core Selective)
• FIX You cannot delete. Type in the comments
  box entered in error, please delete so the
  coordinator knows.

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Some sites will be denied on entry. Read the
directions when you encounter those like the
samples below
Some FM offices must be entered under the
hospital that tracks their rotations.
Some sites can no longer offer a complete
rotation experience.
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Entering a New Site

• Green Pond Family Practice
• 365 Oliver Road, Suite 5Harrisburg, PA 17110
• Phone 717-xxx-xxxxFax 717- xxx-xxxx
• Preceptor James Ruston, D.O.
• Contact Lisa Paperhandler

• 1st Search cityharrisburg
• 2nd Search siteruston
• 3rd Search sitepond

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Entering a New Site

• Click Unable to find existing site
• Click Go

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Entering a New Site

• Use the legal name of the site.
• Include suite number if needed.
• All fields must be completed.
• The contact person is the one who will handle
  your paperwork.

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ENTRY ACCEPTED/DENIED

• A clinical coordinator will review your portal
  entry.
• If accepted, it will appear on your rotation
  schedule and your paperwork will be mailed to the
  site.
• The following slides show actual entries by
  students and the reason for denial.

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Denied

• Your entry is used
• on your
• Letter of Good Standing
• Use proper English
• for addressing an envelope

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Denied

• Enter the site you contacted for the rotation.
• Since this was set up by University Hospitals, it
  should be entered as University Hospital

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Denied

• Lori Gerber, D.O.
• (proper form for
• addressing an envelope)
• Fax number required
• Last name required

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Denied

• Housing must be confirmed prior to entering the
  rotation.
• Housing at MAE sites must be requested though the
  ME office of Millcreek Hospital.

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You will receive an email telling you why your
rotation was denied.

• Most common reasons
• NOT a new site. Please search by CITY /NAME and
  choose from the drop-down menu. If some of the
  information is different, put it in the comments.
  Review the Search Hints
• We cannot approve without all of the information.
  MUST HAVE FAX NUMBER to enter a new site
• All information must be typed in proper English
  form for addressing an envelope. The first
  letter of names and cities must be capitalized.

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When your rotation has been approved, it will
show on your schedule and your paperwork will be
mailed within one business day.
Check your schedule weekly
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Keep in mind . . .

• Clin. Ed. realizes that MS2s need time to learn
  the ropes.
• MS2s need to give Clin. Ed. time to check and
  approve rotations once 350 students begin
  entering.
• Clin. Ed. cannot approve portal entries until all
  annual requirements are received.

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Read the Directions(click on the link)